Section 1 - Bidder’s general business details



TENDER RESPONSE(Please provide information against each requirement, additional rows can be inserted for all questions as necessary)ESSENTIAL CRITERIAIn order to qualify as a bidder you must be able to answer ‘Yes’ against all of the Essential Criteria. After passing the essential criteria you will be scored against Capability and Commercial criteria. Do you have a legitimate business/official address OR are you registered for trading or tax purposes with the authorities : Yes/NoDo you agree to comply with our standard policies and procedures as stated in RFQ or Invitation to Tender (ITT) document : Yes/NoDo you confirm that you are not any prohibited parties or on Government blacklists : Yes/NoDo you confirm that you have been trading for at least 3 years: Yes/NoDo you confirm that you have experience working with NGOs/INGOs/UN Agencies: Yes/NOPlease state which organisations have been worked with below:Do you confirm that you vet your staff, suppliers and sub-contractors against sanctions lists (e.g. UK Treasury’s list of financial sanctions target, EC’s list of persons and entities subject to financial sanctions) and that you are in compliance with all export controls or will advise SCI of any applicable export controls or licensing requirements: Yes/NoDo you agree to be audited by SCI’s donor or their authorised auditing agencies: Yes/No Section 1 - Bidder’s general business detailsGeneral informationOrganisation Name: Contact Name: Phone: Mobile: Email: Parent company (if applicable):Principle Address:Registered Address:Payment Address:Registration number: Tax number: Legal status ( Sole Proprietor /Partnership/Company) :Year of registration: Annual Turnover:Please provide details of the type of your organisation (manufacturer, distributor, etc):Please provide details of the primary products/services of your organisation:Please list your employees who would be involved with Save the Children. One employee should be the key point of contact for Save the Children:NameJob titleRole for Save the Children accountDirect telephone numberEmail addressPlease detail what your insurance cover provides and what the maximum value is ( if any) : CAPABILITY CRITERIA Section 2: Bidder capacityDetail the product you are intending to supply with any variations/notes to the specification if your product differs.Product Indicate which products you are bidding forAs per the specification? Please list any variations/notes to specification[insert name of product]Yes / NoYes / NoYes / NoYes / NoYes / NoYes / NoYes / NoYes / NoPlease detail the location and average volumes of product stocks you currently hold (both at production facilities and at additional warehousing facilities). ProductStock location(s)Quantity[insert name of product]For the following order volumes please confirm your capacity to supply and lead times: ProductExample order volume / Specific order volume Capacity to produce (Y/N)Lead time to goods readiness / Delivery date [insert name of product][insert order volumes]Do you have an environmental policy? Yes/NoIf you have an environmental policy please provide a link or submit bid along with a soft copy of the policyPlease provide details of any products you are supplying that are environmentally friendly, have removed or reduced packaging or have any other sustainability aspectsProductExample of sustainability elementInformation on packagingNumber of years of relevant experience to provide similar goods or services?What warranties and guarantees can you offer as part of this contract?How quickly can you guarantee a response time to quotation requests? What are your standard working hours and what after-hours services do you provide in the event of an emergency?Detail any benefits or additional services your organisation can offer Save the Children as part of the contract:Details of Geographic coverage in Country / outside What quality standards does your organisation adhere to e.g. ISO? Please provide details of at least 2 client references which Save the Children may contact (preferably NGOs):Client Organisation ContactPhone no.E-mail addressDetails of contractCOMMERCIAL CRITERIA Section 3: Commercial proposal (Pricing)Please indicate here the prices including taxes you are offering to Save the Children as part of this contract, including the currency. Please refer to specification for details of what must be included. Please add a line for DAP Incoterm freight costs to our UNHRD warehouse. Address details are noted in the Invitation to Tender documentProductUnitCurrencyEx Works Price per pieceLocation(s) of ex-works price[insert name of product]Can you fix these prices for the duration of the contract? Yes FORMCHECKBOX No FORMCHECKBOX If not, please provide details of how long they will remain fixed?If prices cannot be fixed for the duration of the contract, please specify factors that would affect the price and indicate how changes in these factors would affect the price of the stated products:Are you able to provide DAP freight quotes for the volume of products requested and estimated transport times to Dubai?ProductTransport ModalityCurrencyCostTimeframeSection 4: Confirmation of Bidder’s compliance We, the Bidder, hereby confirm compliance with:The required specification for the productsThe Conditions of TenderingSave the Children’s Terms and Conditions of Purchase Save the Children’s Child Safeguarding policySave the Children’s Anti-Bribery and Corruption policySave the Children Human Trafficking and Modern Slavery policy The IAPG Code of ConductThe following documents and items are included in our bid:Section 1: Bidder’s general business detailsSection 2: Bidder capacitySection 3: Pricing proposal[insert samples if required][insert requirement for any registration certificates if required]We confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein.Acceptance by the Bidder: …………………………………………………………………….Signature …………………………………………………………………….Name……………………………………………………………………..Job Title……………………………………………………………………..Company……………………………………………………………………...Date ................
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