CM-F-ITB, Invitation to Bid (ITB)



Michigan Department of Health and Human ServicesBureau of PurchasingREQUEST FOR PROPOSAL (RFP)Maximum Award: $100,000.00RFP Number:SW-8/1/2016Year 1:$50,000.00Agreement Type: FORMCHECKBOX Actual Cost FORMCHECKBOX Unit Rate/Actual Cost FORMCHECKBOX Unit Rate FORMCHECKBOX Unit Rate/Per DiemYear 2:$50,000.00Year 3:$ FORMTEXT ????? FORMCHECKBOX Service Purchase FORMCHECKBOX GrantAnticipated Begin and End Dates:12/1/2016through11/30/2018Proposal SubmissionAll proposals with related material must be submitted electronically using the Buy4Michigan website at . For technical assistance when entering proposals, contact the OFM Helpdesk at (888) 734-9749.Geographic Area: FORMTEXT State of Michigan (Always identify counties.)Service Title(s):Research and Data Provision in the area of Juvenile JusticeDisqualifying Criteria:The bidder will be disqualified and the proposal will not be reviewed if there is failure to:Submit a complete proposal, including attachment Exhibit B Pricing Matrix, to the Buy4Michigan website on or before the bid opening date and time specified.Stay at or below the maximum award amount per agreement year, if provided.Proposals from bidders who are current state of Michigan employees are also disqualified and will not be reviewed. FORMTEXT ?????From this point on, DO NOT USE TAB. Press CONTROL F to move to next typing location.Additional Information:This is a request for up to two organizations to provide juvenile justice data on an as needed basis relating to the five priorityareas of the Michigan Committee on Juvenile Justice (MCJJ). The research provided will help to ensure informed decisionmaking as it relates to funding juvenile grant projects, as well as advising the governor on juvenile justice matters in the State.The five priority areas that the data request will center around are: 1. Data,2. Diversion,3. Drug/Mental Health Courts,4. Raise the Age of Juvenile Jurisdiction,5. School to Prison Pipeline,Authority:Completion:Penalty:P.A. 2080 of 1939.Mandatory.Agreement InvalidThe Michigan Department of Health and Human Services (MDHHS) will not discriminate against any individual or group because of race, religion, age, national origin, color, height, weight, marital status, sex, sexual orientation, gender identity or expression, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a MDHHS office in your area.Table of ContentsThis Request for Proposal (RFP) provides interested bidders with sufficient information to prepare and submit proposals for consideration by the Michigan Department of Health and Human Services (MDHHS) and contains the following sections:Section IRequest for Proposal PolicySection IIDescription of Service SpecificationsSection IIIInstructions for BiddersSection IVProposalSub-Section i Proposal: Budget NarrativeSection IREQUEST FOR PROPOSAL POLICY1.Questions/InquiriesQuestions regarding the content of this RFP must be made by email to Samantha Wyman at wymans2@ by 3:00 p.m. August 18, 2016. MDHHS staff are not allowed to respond to questions regarding the content of the RFP that are telephoned in. MDHHS will compile all relevant questions and answers and post these as well as any other clarifications or revisions to the initial RFP onto the Buy4Michigan website. Interested bidders are advised to monitor the website regularly.2.Amendment to the RFPMDHHS may modify the RFP at any time prior to the deadline submission date. Changes will be posted on via a “proposal amendment.” This is the only method by which the RFP may be modified. Amendments posted before the deadline submission date may include documentations such as questions and answers, revisions, and/or clarifications to the initial RFP. Amendments posted after the deadline submission date may include documentation such as the award recommendation letter.3.Incurring CostsThe state of Michigan is not liable for any cost incurred by the bidders prior to issuance of an agreement.4.News ReleasesNews releases pertaining to this RFP on the service, study, or project to which it relates may not be made without prior MDHHS approval.5.Disclosure of Proposal ContentsProposals are subject to disclosure under the Michigan Freedom of Information Act (PA No. 442 of 1976).6.Independent Price Determinationa.By submission of a proposal, the bidder certifies:1)The prices of the proposal have been arrived at independently without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;2)Unless otherwise required by law, the price quotation in the proposal has not and will not be knowingly disclosed by the bidder to any potential bidder;3)No attempt has been made or will be made by the bidder to induce any other person or agency to submit or not to submit a proposal for the purpose of restricting competition;4)The price quoted is not higher than that given to the general public for the same service.b.The person who submits the proposal certifies that:1)She or he is the person in the bidder's organization responsible within that organization for the decision as to prices being offered in the proposal, and that she or he has not participated, and will not participate in any action contrary to a. 1 through 4 above; or2)He or she is not the person in the bidder's organization responsible within that organization for the decision as to the prices being offered in the proposal, but that he or she has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to a. 1 through 4 above, and as their agent does hereby so certify; and that he or she has not participated, and will not participate in any action contrary to a. 1 through 4 above.c.A proposal will not be considered for award if the bidder is found to be noncompliant with any part of Item 6., Independent Price Determination, unless the bidder furnishes a signed statement with the proposal, which sets forth in detail the circumstance of the disclosure and the MDHHS Bureau of Purchasing (BOP) determines that such disclosure was not made for the purpose of restricting competition.7.SubcontractingSubcontractors shall be subject to all conditions and provisions of the agreement including Internet Criminal History Access Tool (ICHAT) and Central Registry background checks when applicable.If subcontracting, the Contractor must obligate the subcontractors to maintain the confidentiality of MDHHS’ client information in conformance with state and federal requirements. If portions of the services are being subcontracted, the bidder must identify the services the subcontractor will perform and provide all information requested, as it applies to both the bidder and the subcontractor(s). |Delete the next two sentences if a grant will not be awarded as a result of this RFP.A subcontractor budget must be provided for subcontractor services for $25,000 or more. If the subcontractor’s price is based on a fee schedule, the fee schedule must be included.MDHHS may, at its discretion, require information on the process of an awarded subcontractor proposal.A Contractor is responsible for the performance of any subcontractors who are held to the same standard of quality and performance as the Contractor. Evaluators of proposals will consider the qualifications of both the Contractor and subcontractor when making agreement award recommendations.8.Qualified Disabled Veteran Preference1984 PA 431 establishes an up to 10% price preference for businesses owned by qualified disabled veterans.9.Electronic SubmissionAll proposals with related material must be submitted electronically using the Buy4Michigan website at . For technical assistance when entering proposals, contact the OFM Helpdesk at (888) 734-9749.10.Method of EvaluationIn awarding the agreement, proposals will be evaluated by a committee chaired by BOP. Only those proposals receiving a score of 80 points or more will be considered for award. All qualified proposals will be evaluated on the basis of rating criteria identified in the RFP.MDHHS reserves the right to establish the criteria by which it will evaluate each bidder’s response, and by which it will determine the most responsive, capable, and qualified bidder(s). In addition to cost, other principal factors may be considered in evaluating proposals relative to:ReliabilityBidder’s past performanceBidder’s ability to respond to all requirements outlined in the RFPBidder’s ability to maintain a presence in providing servicesFinancial stabilityContinuity and stability in provision of serviceKnowledge transfer activitiesIf MDHHS determines in its sole discretion that contracting with or awarding a grant to a bidder presents an unacceptable financial risk to MDHHS, MDHHS reserves the right to not award an agreement to that bidder.Award recommendation(s) will be made to the responsive and responsible bidder(s) who offers the best value to the state of Michigan. Best values will be determined by the bidder meeting the minimum point threshold and offering the best combination of price and quality, as demonstrated by its proposal and other principal factors. Award recommendations will be posted on the Buy4Michigan website and will appear as an “amendment” to the original proposal.MDHHS reserves the right to give a preference for products manufactured or services offered by Michigan firms if all other things are equal and if not inconsistent with federal statute; see MCL 18.1261.ClarificationsMDHHS may request clarifications from one or more bidders. MDHHS will document, in writing, clarifications being requested and forward to the bidders affected. This request may include any changes to the original proposal and corresponding cost adjustments. This process provides an opportunity to clarify the proposal submitted.Bidders may be required to make oral presentations of their proposals to MDHHS. These presentations provide an opportunity for the bidders to clarify the proposals through mutual understanding. BOP will schedule these presentations, if required.After reviewing the clarification responses, MDHHS will re-evaluate the proposals using the original evaluation method.If it is determined that a bidder purposely or willfully submitted false information, the bidder will not be considered for award, the state may pursue debarment of the bidder, and any resulting agreement that may have been established may be terminated.11.ReservationsMDHHS reserves the right to:a.Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, preparation and submission of a proposal, and MDHHS’s subsequent receipt and evaluation of a proposal does not commit MDHHS to award an agreement, even if all the requirements in the RFP are met.b.Consider late proposals: (i) if no other proposals are received; (ii) if there are no complete proposals received; (iii) if MDHHS received complete proposals, but they did not pass the evaluation process; or, (iv) if the award process fails to result in an award.c.Consider an otherwise disqualified proposal, if no other qualified proposals are received.d.Disqualify a proposal based on the information provided or the failure to complete the vendor registration questions on the Buy4Michigan registration, or if it is determined that a bidder purposely or willfully submitted false information in response to the RFP.e.Evaluate proposals using a method that establishes the relative importance of each deliverable.f.Consider bidders’ prior performance with the state in making its award decision.g.Consider overall economic impact to the state when evaluating the proposal pricing and in the final award recommendation. This includes, but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, economically disadvantaged businesses, etc.h.Consider total cost of ownership factors (e.g., transaction costs, training costs, etc.) in the final award recommendation.i.Refuse to award an agreement to any bidder that has failed to pay state of Michigan taxes or has any outstanding debt with the state of Michigan.j.Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.k.Award multiple, optional use agreements, or award by agreement activity.l.Evaluate the proposal outside the scope identified in Section 10, Method of Evaluation, in the event that MDHHS receives only one RFP response.12.ProtestsBidders who wish to protest award recommendations must submit the protest in writing no later than 3:00 p.m. on the fifth business day after the notice of award recommendation is published on the Buy4Michigan website. If the protest due date falls on a holiday, protests will be due by 3:00 p.m. on the next business day. MDHHS reserves the right to adjust this timing and will publish any change on the Buy4Michigan system.Submit protests via email to MDHHS-OCP@. Include “Protest” in the email subject line. All protests must include the bid number.13.Acceptance of Proposal ContentThe contents of the proposal of the successful bidder may become contractual obligations if an agreement ensues. Failure of the successful bidder to accept these obligations may result in cancellation of the award.14.Prime Contractor ResponsibilitiesThe selected Contractor will be held accountable for all services offered in the proposal. Further, MDHHS will consider the selected Contractor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the agreement.15.PricePrices quoted are firm for the initial term of the agreement.16.Standard TermsAwards made as a result of this RFP will require execution of an agreement with MDHHS. The agreement will contain standard terms. A copy of the standard terms was posted on Buy4Michigan as a separate attachment with this RFP.17.Insurance CoverageContractor must maintain the insurances identified in the standard terms provided with this RFP.18.Options to RenewAt the discretion of MDHHS, an awarded agreement may be renewed in writing by an amendment not less than 30 days before its expiration. The agreement may be renewed for up to two additional one-year periods.19.Registering on the Contract & Payment Express WebsiteTo receive payment from the state of Michigan, a Contractor must be registered as a vendor on the Contract & Payment Express website which links to the Michigan Administrative Information Network (MAIN).20.Criminal Background CheckIf the resulting agreement will be with an individual, MDHHS will complete the criminal background check on the Contractor, and the following language will be included in the agreement:The Contractor shall notify MDHHS in writing of criminal convictions (felony or misdemeanor), pending felony charges, or placement on the Central Registry as a perpetrator, at hire or within 10 days of the event after hiring.If the resulting agreement will be with an agency, the following language will be included in the agreement:As a condition of this Agreement, the Contractor certifies that the Contractor shall, prior to any individual performing work under this Agreement, conduct or cause to be conducted an Internet Criminal History Access Tool (ICHAT) check and a national and state sex offender registry check for each new employee, employee, subcontractor, subcontractor employee or volunteer who, under this Agreement, works directly with clients or has access to client rmation about ICHAT can be found at Michigan Public Sex Offender Registry website address is National Sex Offender Public website address is a condition of this Agreement, the Contractor certifies that the Contractor shall, prior to any individual performing work under this Agreement, conduct or cause to be conducted a Central Registry (CR) check for each new employee, employee, subcontractor, subcontractor employee, or volunteer who, under this Agreement, works directly with rmation about CR can be found at Contractor shall require each new employee, employee, subcontractor, subcontractor employee, or volunteer who, under this Agreement, works directly with clients or who has access to client information to notify the Contractor in writing of criminal convictions (felony or misdemeanor), pending felony charges, or placement on the Central Registry as a perpetrator, at hire or within 10 days of the event after hiring.The Contractor further certifies that the Contractor shall not submit claims for or assign duties under this Agreement to any new employee, employee, subcontractor, subcontractor employee, or volunteer based on a determination by the Contractor that the results of a positive ICHAT and/or a CR response or reported criminal felony conviction or perpetrator identification make the individual ineligible to provide the services.The Contractor must have a written policy describing the criteria on which its determinations shall be made and must document the basis for each determination. The Contractor may consider the recency and type of crime when making a determination. Failure to comply with this provision may be cause for immediate cancellation of this Agreement. In addition, the Contractor must further have a clearly defined written policy regarding acceptable screening practices of new staff members and volunteers who have direct access to clients and/or client’s personal information. These screening practices serve to protect the organization and its clients. The Contractor must also assure that any subcontractors have both of these written policies.If MDHHS determines that an individual provided services under this Agreement for any period prior to completion of the required checks as described above, MDHHS may require repayment of that individual's salary, fringe benefits, and all related costs of employment for the period that the required checks had not been completed.21.State of Michigan EmployeesState of Michigan employees may not act as bidders. Proposals from bidders who are current state of Michigan employees will be disqualified and will not be reviewed.Policy in Civil Service Rule 2-8, Ethical Standards and Conduct, states an employee cannot represent or act as an agent for any private interests, whether for compensation or otherwise, in any transaction in which the state has a direct and substantial interest and which could reasonably be expected to result in a conflict between the employee’s private interests and official state responsibilities.22.E-VerifyDelete this part if this RFP is for a grant.Section 291 of the fiscal year 2016 Omnibus Budget, PA 84 of 2015, requires verification that all new employees of the Contractor and all new employees of any approved subcontractor, working under this agreement, are legally present to work in the United States. All Contractors shall perform this verification using the E-verify system ().Section IIDESCRIPTION OF SERVICE SPECIFICATIONSIntroductionThis is a request for up to two organizations to provide juvenile justice data on an as-needed basisrelating to the five priority areas of the Michigan Committee on Juvenile Justice (MCJJ), for a period of up to two years. This will help to ensure informed decision making as it relates to funding juvenile grant projects, as well as advising the governor on juvenile justice matters in the state. The five priority areas that the data request will center around are:1. Data,2. Diversion,3. Drug/Mental Health Courts,4. Raise the Age of Juvenile Jurisdiction,5. School to Prison Pipeline.1.PROGRAM REQUIREMENTS1.1.Reserved1.2.Reserved2.CONTRACTOR RESPONSIBILITIES2.1.Reserved2.2.CredentialsThe Contractor shall assure that appropriately credentialed or trained staff under its control, including Contractor employees and/or subcontractors, shall perform functions under this Agreement.The Contractor must be an organization with a juvenile justice focus that has the ability to provide data requested by DHHS/MCJJ staff on an as needed basis. The Contractor must have expertise in juvenile policy and data.2.3.Services to be DeliveredService #1 of 1: Provide Research and Data within the Five Priority Areas of the MCJJa.Activities the Contractor shall perform:The Contractor must provide the following services to be completed upon request:Be readily available to provide accurate and evidence-based research in regards to data requests made by MDHHS/MCJJ staff within the requested timeframe. The request will focus around the five priority areas of the MCJJ, which are:a. Data,b. Diversion,c. Drug/Mental Health Courts,d. Raise the age of Juvenile Jurisdiction,e. School to Prison Pipeline.Provide requested data in report form, approved by MDHHS/MCJJ, that specifies the data request being made, the research to support the data request, and within the timeframe requested.Provide a final report, within thirty days of the end of the contract, that shall include an executive summary and a written analysis of the data collected and requested over the course of the grant period. Include supporting illustrations that may include graphs or charts to visually display results, as needed.Provide evidence-based recommendations regarding the five priority areas to MCJJ, as requested.Provide workspace, supplies and equipment for staff. Accurately perform the tasks set forth to the satisfaction of the DHHS, Juvenile Justice Programs (JJP) office staff.2.4.Expected Performance OutcomesDuring the Agreement, the Contractor shall demonstrate measurable progress toward the achievement of the outcomes listed below:a. 95% of data requests must be provided by the timeline given,b. 100% of data must be as accurate and reliable to what is available for data sources in Michigan. All sources of data must be cited in work that is completed, and any discrepancies that might be apparent, must be noted.2.5.Reporting RequirementsThe contractor must complete and submit the following reports by the established duedates. These written reports may be submitted via U.S. mail, e-mail or in person to theJuvenile Justice Office to Melinda Fandel at FandelM@.The Contractor shall provide: 1. Monthly financial/progress reports to be submitted by the 15th day of each month. At a minimum monthly progress reports must include: a) a summary of any work requested and completed during the month. 2. Quarterly reports to be submitted by the 20th day of each quarterly month to the contracted MDHHS evaluator. Quarterly reports must include: a) Number of program/data materials developed for requests made by MDHHS/MCJJ. b) Number of recommendations from grantee that were implemented by MDHHS/MCJJ. c) Number of new grants implemented based on data provided by grantee. d) Number of grantee program staff trained.. 3. Within 30 calendar days after the end of the contract, grantee must submit a final evaluation summary report. The final report shall include an executive summary and a written analysis of the data collected and requested over the course of the grant period, with supporting illustrations that may include graphs or charts to visually display results. Any clarifications on above reports, requested by JJP, must be provided within 30 calendar days of the request. 2.6.Audit RequirementsDetermine whether the contractor will be a vendor or sub-receipient, and then delete the other relationship.Vendor RelationshipThis Agreement constitutes a vendor relationship with MDHHS. No audit is required under this Agreement by MDHHS. No audit costs are allowed to be billed to this Agreement. In the event the Contractor elects to have a financial audit performed, the submission of the audit report to MDHHS is not required nor desired unless there is a finding of a Going Concern.3.OTHER3.1.MileageFor mileage incurred related to services provided under this Agreement, the Contractor may bill MDHHS the premium state rate, or Contractor's usual reimbursement rate for employees, whichever is less. State of Michigan travel rates may be found at the following website: Payment Plan An annual purchase order will be created to encumber funds for contractor activities. Section IIIINSTRUCTIONS FOR BIDDERSBidders must complete Section IV electronically, and attach additional pages if necessary. If additional pages are added, the related category should be indicated at the top of the page with an attachment number. The pages should be numbered in sequence under each attachment. (For example, Category: Bidder Experience & Past Performance, Attachment A, page 1 of 4, page 2 of 4, etc.)Bidders are expected to use the form and format provided in Section IV to complete the proposal. Under each category in Section IV, there is a box titled “Bidder Response” for bidders to respond to each question. Font size should be no smaller than 12 point. Each box will automatically expand according to the amount of text entered. The shaded boxes that are titled “Evaluator Comments” should not be completed by the bidder.The electronic submission of a proposal will constitute the intent to bid for services. The proposal must remain valid for at least 90 days. Pricing InstructionsUse budget instructions for grants only. Delete the budget instructions for service purchases unless your manager authorizes their plete and attach Exhibit B, Pricing Matrix, to the proposal on Buy4Michigan.Proposal Submission and Bidder ChecklistProposals will be accepted only through Buy4Michigan.Hard copy responses will not be accepted.Proposals submitted in person, or via mail, fax, or e-mail transmission will not be considered for award.A complete proposal includes submission of Section IV, Proposal, with each sub-section, and Exhibit B, Pricing Matrix, if required in the RFP. To be considered, the proposal must be received in Buy4Michigan by the bid opening date and time indicated on the Buy4Michigan website.To complete a proposal, include the following steps:Complete Section IV, Proposal, including the sub-sections.Attach and complete Exhibit B, Pricing Matrix.Use for grants only. Delete for service purchases unless you receive authorization from your manager.Submit Exhibit B, Pricing Matrix, as a separate attachment.Use for grants only. Delete for service purchases unless you receive authorization from your manager.Enter the full agreement amount of the proposal in the ‘Unit Cost’ field on the ‘Items’ tab in the Buy4Michigan quote.Use for grants only. Delete for service purchases unless you receive authorization from your manager.Use for service purchases only.Use for service purchases only.Section IVPROPOSALAll information requested below is required.By submitting a proposal, the bidder hereby assures that the Request for Proposal has been reviewed by the organization’s governing body, and that body has authorized submission of a proposal; that the person identified below as “bidder’s representative who is the authorized negotiator” has been authorized by the governing body to represent the organization for the purposes of the submission of a proposal and agreement negotiation; and that the organization intends to provide services according to the information contained in this Request for Proposal, if selected and issued an agreement to do so.Tab through this section1.Bidder Name: FORMTEXT ????? FORMTEXT ?????2.Bidder Mailing Address: FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? (must include 9 digit zip code)Bidder E-mail Address: FORMTEXT ?????3.Bidder Mail Code: FORMTEXT ?????(Identified when registering on Contract & Payment Express)4.Bidder DUNS Number: FORMTEXT ?????5.Type of Organization: (Check one). Individuals are private proprietary. FORMCHECKBOX private, non-profit FORMCHECKBOX private, proprietary FORMCHECKBOX public FORMCHECKBOX University6.Bidder’s fiscal year begin date (month and day): FORMTEXT ?????7.Bidder’s representative who is the authorized negotiator for the bidder: FORMTEXT ?????Telephone Number FORMTEXT ?????8.The bidder certifies that it is FORMCHECKBOX , is not FORMCHECKBOX an Iran linked business as defined in MCL 129.312.9.If former state of Michigan employees are involved in this project in any of the following capacities, the bidder should disclose that here. If not, the bidder may respond with an “NA”.In the performance of any resulting state agreementOversight or management of any resulting state agreementConsulting, conferring, or advising on the RFP response (such as in the role of consultant or lobbyist).Name of former state of Michigan employeeState department and division worked forActive dates of state employmentBriefly describe the role, as described above, they had in this RFP or will have in any resulting agreement FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Retirees of the state of Michigan that are involved in the performance of any resulting agreement may be subject to Section 68 (c) of the State Employees Retirement Act, MCL 38.1 et seq. A retiree of the state of Michigan must notify the Office of Retirement Services if he or she resumes employment, directly or indirectly, with the state of Michigan.10.“Qualified Disabled Veteran,” as defined by Public Act 431 of 1984, means a business entity that is at least 51% owned by one or more veterans with a service-connected disability. The Act defines “Service-Connected Disability” as a disability incurred or aggravated in the line of active military, naval, or air service as defined in 38 USC 101 (16).The bidder represents that it is FORMCHECKBOX , is not FORMCHECKBOX a disabled veteran-owned business.The bidder represents and warrants that the company meets the above criteria (when checked) and has provided the following supportive documentation:Proof of service and conditions of discharge: DD214 or equivalentProof of service-connected disability: DD214 if the disability was documented at discharge or Veterans Administration (VA) Rating Decision Letter or equivalent if the disability was documented after dischargeProof of ownership: Appropriate legal documents setting forth the ownership of the business entityIMPORTANT NOTE TO BIDDERS: Self certification alone will not initiate the price preference cited in Section I, Qualified Disabled Veteran Preference. In order to be considered for the pricing preference your self certification must be accompanied by the qualifying documents listed above. MDHHS reserves the right to request additional documents or clarifying information about the documentation submitted with the proposal.Loss of Preference: If during the term of the agreement the contractor no longer qualifies for the preference, or if the agreement is assigned to a business entity that does not qualify for the preference, they will be required to discount their agreement price by the amount of the preference they received. Fraudulently representing information about the use of businesses owned by persons with disabilities to procure this agreement is a violation of the Business Opportunity Act for Persons with Disabilities of 1988 PA 112, MCL 450.791 – 450.795. A person who knowingly violates this act is guilty of a felony, punishable by imprisonment up to 2 years in prison, or a fine not less than $5,000. A person found guilty of violating this act may be barred from obtaining future agreements with the State.11.Indicate if the bidder has had an agreement terminated for default in the last three years. Termination for default is defined as notice to stop performance which was delivered to the bidder due to the bidder's non-performance or poor performance and the issue of performance was either (a) not litigated due to inaction on the part of the bidder, or (b) litigated and determined that the bidder was in default. If the bidder has not had an agreement terminated for default, or if no terminations exist, the bidder must affirmatively state this below.Note:If the bidder has had an agreement terminated for default in this period, the bidder must submit full details including the other party's name, address, and phone number. MDHHS will evaluate the facts and may, at its sole discretion, reject the proposal on the grounds of past experience. FORMTEXT ?????12.Disclose any material criminal litigation, investigations, or proceedings involving the bidder (and each subcontractor) or any of its officers or directors or any litigation, investigations, or proceedings under the Sarbanes-Oxley Act of 2002, 18 USC 1514 et seq. In addition, each bidder (and each subcontractor) must disclose to MDHHS any material civil litigation, arbitration, or proceeding to which the bidder (or, to the extent bidder is aware, any subcontractor hereunder) is a party, and which involves: (i) disputes that might reasonably be expected to adversely affect the viability or financial stability of the bidder or any subcontractor hereunder; or (ii) a claim or written allegation of fraud against the bidder or, to the extent the bidder is aware, any subcontractor hereunder by a governmental or public entity arising out of their business dealings with governmental or public entities. Any litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding") must be disclosed in a written statement in the bidder’s response. Details of settlements which are prevented from disclosure by the terms of the settlement may be annotated as such. Information provided to MDHHS from the bidder’s publicly filed documents referencing its material litigation will be deemed to satisfy the requirements of this section. FORMTEXT ?????13.The bidder must affirm that it agrees FORMCHECKBOX , or does not agree FORMCHECKBOX , with the attached standard contract terms.MDHHS strongly encourages strict adherence to the standard contract terms. MDHHS reserves the right to deem a proposal non-responsive for failure to honor the standard contract terms. Nevertheless, the bidder may submit proposed changes to the standard contract terms accompanied by a detailed explanation as to each change for MDHHS consideration; failure to do so will constitute the bidder’s acceptance of the standard contract terms. General statements, such as that the bidder reserves the right to negotiate the standard contract terms, may also be considered non-responsive. FORMTEXT ?????RFP Evaluation CriteriaThe total maximum number of points that a proposal can receive equals 100 points. Only those proposals receiving a score of 80 points or more will be considered for award. The maximum number of points for each of the categories is as follows:CategoryMaximum PointsA.Bidder Experience and Past Performance3010 – 20 possible pointsB.Education, Credentials & Qualifications1510 – 20 possible pointsC.Staffing, Training, Agency Organization & Location1510 – 20 possible pointsD.Program Implementation (Work Plan)4040 – 70 possible pointsTotal Points Available100Any point exceptions must be approved by a BOP manager.Use Category E for grants only. Contact your manager before using Category E for service purchase.The bidder is required to use the form and format provided in Section IV to complete the proposal.Bidders may be disqualified if pricing information or rates appear in the narrative responses or supporting documentation. More detailed pricing information may be required at MDHHS discretion.CATEGORY A.Bidder Experience & Past PerformanceA1.Provide past experience in collecting and disseminating data in regards to juvenile justice in Michigan. List the agreements that are relevant to the type of services in this RFP for the past three years, including the following: Agreement numbers, time frame, to whom services were provided, and name of a contact person for each. Use Chart A1-a.A1-Question 1: Complete the Chart Below. (Bidders must use the table and format provided below)Chart A1-a. Sub Question 1.Agreement NumbersTimeframeTo Whom Services were ProvidedService ProvidedPurchaser Contact Name FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????A1-Question 2: For each of the service(s) identified in Chart A1-a, provide a description for each service in the chart below. Identify the expected performance outcome(s) as established in each agreement, the actual performance outcome(s) and discuss the quantifiable method used to determine each performance outcome.Chart A1-b. Sub Question 2 & 3Services ProvidedDescription of Service(s) ProvidedExpected Performance Outcome(s) as identified in the agreement(s)Actual Performance OutcomeIdentify the method used to measure each performance outcome. FORMTEXT ?????1. FORMTEXT ?????2. FORMTEXT ?????3. FORMTEXT ?????1. FORMTEXT ?????2. FORMTEXT ?????3. FORMTEXT ?????1. FORMTEXT ?????2. FORMTEXT ?????3. FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????For Evaluator Use Only (Shaded Areas)A1a.Did the bidder provide a list of agreements for the past three years that are relevant to the service identified in this RFP? Did the bidder include the timeframe the services were provided, to whom the services were provided, the type of service provided and contact information?Evaluator Comments:A1b.Did the bidder provide a description, in chart A1-b, for each of the services identified in Chart A1-a?Evaluator Comments:A1c.Has the bidder provided performance data for the agreements listed in Chart A1-a? Were the performance outcome(s) met? Did the bidder identify a quantifiable method used to measure each performance outcome?Evaluator Comments:MAXIMUM NUMBER OF POINTS FOR THIS CATEGORY:|EVALUATOR’S SCORE FOR THIS CATEGORY:Category B.Education, Credentials and QualificationsB1.Provide a position description for each key personnel that contains educational credentials, knowledge, skills, abilities and other characteristics that demonstrate qualifications to provide the proposed services. Position titles must match those listed in the org chart, budget and budget narrative if a budget is required. Do not provide resumes. For each position description include the following:Credentials required (knowledge, skills, abilities, etc)Length of experience required.Staff experience required in the area of the proposed service.Bidder Response: FORMTEXT ?????B1.Has the bidder provided the requested position description(s) that show the individual must possess the necessary credentials, experience and characteristics (as identified in Section II, 2.2 Credentials) that demonstrate qualifications to provide the services described in this RFP?Evaluator Comments:MAXIMUM NUMBER OF POINTS FOR THIS CATEGORY:|EVALUATOR’S SCORE FOR THIS CATEGORY:Category C.Staffing, Training, Agency Organization and LocationC1.(Delete if the amount of staff is predetermined by the program office.)Identify the number of staff needed to fulfill the terms of the service identified in this RFP, describe in detail their roles and responsibilities and identify where staff will be physically located during contract performance. Describe the method used to determine the amount of staff time (both management and direct services) that will be dedicated to this RFP.Bidder Response: FORMTEXT ?????C1.Has the bidder identified staff (both management and direct staff) needed to fulfill the terms of the services? Has the bidder described the roles and responsibilities of staff and where each staff will be physically located during contract performance?Evaluator Comments:plete the Staffing Allocation chart below. Provide information on staffing for the services to be provided, and not to exceed the award amounts, as indicated in this RFP. Managerial/supervisory refers to administrative positions. If a position is both administrative and direct services, place the position in the category where the bulk of the individual’s time will be spent.CATEGORYPOSITION TITLES(Consistent with position titles identified in RFP narrative, and budget if applicable)YEARLY SALARYHOURS/WEEKWEEKS/YEARNumber of FTE’s (paid for with this RFP’s funding only)MANAGERIAL/SUPERVISORY FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????DIRECTSERVICE FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????SUPPORTSTAFF FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????C2. Did the bidder complete the chart and are the titles consistent with those identified elsewhere within the RFP narrative and budget?Evaluator Comments:C3.Provide an agency-wide organization chart. Position titles in the narrative (and budget if required) must match those in the organization chart. The organization chart must include all organizational units supervised by positions included in this narrative.Bidder Response: FORMTEXT ?????C3.Did the bidder provide an organization chart of the agency? Does the organization chart include all organizational units supervised by positions included in the narrative?Evaluator Comments:MAXIMUM NUMBER OF POINTS FOR THIS CATEGORY|EVALUATOR’S SCORE FOR THIS CATEGORYCATEGORY D. PROGRAM IMPLEMENTATION (WORK PLAN)D2.Provide an in depth project work plan that describes how data requests will be handled in regards to the MCHH’s five “five priority areas”. Include at a minimum, project objectives, methodology (task, timelines, and deliverables) and the personnel assigned to each task. Bidder Response: FORMTEXT ?????D2.How well was the project plan explained? Does the project plan address all aspects of the Services to Be Delivered as outlined in the RFP?Evaluator Comments:MAXIMUM NUMBER OF POINTS FOR THIS CATEGORY:|EVALUATOR’S SCORE FOR THIS CATEGORY:EVALUATION SCORE FOR ALL CATEGORIES:| ................
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