Johns Hopkins Hospital



Johns Hopkins University School of Medicine

ARRA Stimulus Response Support Materials

Application Guidelines

The University’s Office of Research Information Systems (ORIS) How to Submit Applications to the Johns Hopkins University School of Medicine ORA in Response to the American Recovery and Reinvestment Act of 2009 (ARRA)

See also for Agency Links.

All competing and non-competing applications submitted in response to ARRA will be assigned a new COEUS number and IO number.

PLEASE NOTE: The University’s Office of Research Information Systems (ORIS) has added the American Recovery and Reinvestment Act to both the eInformation Sheet (eIS) and the COEUS Science Code table used in both the Application Development and Institute Proposal modules. The Institution can now easily identify any Institute Proposal record where American Recovery and Reinvestment Act has been recorded on the Science Code tab.

A. Guidelines for Stimulus Awards on Pending Competitive Applications Already Submitted

NIH will choose among recent peer reviewed, highly meritorious R03s, R21s, and other mechanisms capable of making significant advances with a two-year grant. They may also fund portions of new R01 applications that have a reasonable expectation of making progress in a two-year grant.

The program officer or grants management specialist may contact the Principal Investigator and/or Office of Research Administration for additional information in support of a stimulus award. Such request for additional information may include a revised project budget and/or works cope to fit the two year period of the stimulus legislation. As the ARRA application process becomes more routine, it is anticipated that this additional information will be routinely requested via the Just-in-Time process. Additionally, those applications originally submitted as modular will require submission of a detailed two year stimulus budget and work scope.

The requested administrative information should be submitted to ORA for review, according to the instructions provided by the Program officer or grants management specialist or Just-in-time request.

PLEASE NOTE: Communication from NIH has been sent by several venues:

1. email to ORA

2. posted on ERA COMMONS

3. direct call or email to Principal Investigator from their program officer requesting this preliminary information

ALSO NOTE: The due date for submission of the requested additional information to NIH has

generally been one week or less.

ORA will process the requested paperwork as soon as it is received by our office. No additional eIS will be required.

B. Guidelines for NIH Noncompeting Supplements



Please also check Agency Specific Supplement Guidelines for additional limits, instructions and deadlines. ()

The following items should be submitted to ORA for Noncompeting (Administrative) Supplements in response to ARRA:

1. Information Sheet (eIS) with box checked “American Recovery and

Reinvestment Act.” Check off the box “American Recovery and Reinvestment

Act” in the Science Code section of the eIS. The Science Code section is found

under “General Project & Sponsor Data Section when completing the eIS.

2. For these applications, follow the instructions/requests provided by the NIH

program contact. Generally, the following is what they are requesting:

a. PHS 398 Form Page 1 (Face page)  MS Word  PDF

• The title of the project (Box 1) should be the title of the parent award.

• The Principal Investigator (PI) must be the same as the PI on the parent

award.  For Multiple PI parent awards, the Contact PI must be the PI

listed on the supplement request, and the supplement cannot change the

Multiple PI team. 

• The remaining items on the face page should be filled out in accordance

with the PHS 398 application instructions.

b. PHS 398 Form page 2  MS Word  PDF

Note: The project “summary” is that of the administrative supplement, not the parent grant.

c. A brief project description, including:

• Scope of the overall project and the anticipated contribution of the

requested supplement (not to exceed five pages). Provide a brief

description of the scope of the overall project on which the supplemental

request is based. This section should include a description of the

supplement's specific aims, including research design and methods and

data analysis.  Describe the relationship of the supplement request to the

parent grant. 

• Budget for the supplement with a justification that details the items

requested, including Facilities and Administrative costs. 

It is important that the supplement requests provide some information about how the supplement will help to:

i. Preserve and create jobs and promote economic recovery, (i.e., positions

budgeted in the application)

ii. Assist those most impacted by the recession, (i.e., any known economic impact

for third parties/collaborators/suppliers)

iii. To provide investments needed to increase economic efficiency by spurring

the technological advances in science and health, (i.e., any translational

benefit)

iv. To invest in transportation, environmental protection, and other infrastructure

that will provide long-term economic benefits, (usually N/A for research

projects)

v. To stabilize State and local government budgets, in order to minimize and

avoid reductions in essential services and counterproductive state and local

tax increases (NA)

•  Biographical Sketch for all new key personnel (those who are

additions on the supplemental project) MS Word  PDF

• Human Subjects/ Vertebrate Animal documentation (if applicable).

Include a current Human Subjects/IRB or Vertebrate Animals/IACUC

approval letter, if available.  All appropriate IRB and IACUC approvals

must be in place prior to a supplement award being made.  When

appropriate, details should be provided on the protection of human

subjects and inclusion of women, children, and minorities.  Additional

guidance on Human Subjects Research and Vertebrate Animals is

provided under Part II of the PHS 398 instructions

().  

d. PHS 398 Checklist Form MS Word  PDF

REMINDER: New applications are due in ORA five business days prior to deadline. It is especially important for investigators to comply with this policy, due to

anticipated heavy volume and recent problems with server

overload.

C. Guidelines.for NIH Competing Supplements



Please also check Agency Specific Supplement Guidelines for additional limits, instructions and deadlines. ()

The following items should be submitted to ORA for Competing Supplements in response to the ARRA:

1. Information Sheet (eIS) with box checked “American Recovery and Reinvestment Act.” Check off the box “American Recovery and Reinvestment Act” in the Science Code section of the eIS. The Science Code section is found under “General Project & Sponsor Data Section when completing the eIS.

2. For these applications, follow the guidelines for the NIH RFA posted on-line or the instructions/requests provided by the NIH program contact. If in response to a RFA, applications must be submitted in electronic format through .

3. See suggested Institutional boilerplate at the end of this document.

REMINDER: Competing supplements are due in ORA five business days prior to deadline. It is

especially important for investigators to comply with this policy, due to

anticipated heavy volume and especially with recent problems with the

server overload.

D. Guidelines for New Applications

The following items should be submitted to ORA for New Applications in response to ARRA:

1. Information Sheet (eIS) with box checked “American Recovery and Reinvestment Act.” Check off the box “American Recovery and Reinvestment Act” in the Science Code section of the eIS. The Science Code section is found under “General Project & Sponsor Data Section when completing the eIS.

2. For these applications, follow the guidelines for the NIH RFA posted on-line.

3. NIH has designated at least $200 million for a new initiative called the NIH Challenge Grants in Health and Science Research (see RFA award/)

PLEASE NOTE: The due date for submission of this RFA is April 27, 2009.

4. Applications must be submitted in electronic format through .

5. See suggested Institutional boilerplate at the end of this document.

REMINDER: New applications are due in ORA five business days prior to deadline. It is

especially important for investigators to comply with this policy, due to

anticipated heavy volume and recent problems with the server

overload.

E. Guidelines for NIH Summer Administrative Supplements



(Follow the Guidelines for Administrative Supplements in B above, as well as the Agency Specific Instructions).

Johns Hopkins Medicine Boilerplate Text:

Use any part as you wish in competitive ARRA Applications

Part I: For Inclusion in Abstract Section

Every year Johns Hopkins Institutions directly generate about $10 billion in economic activity in the State of Maryland, a 43% increase from the $7 billion generated in 2002 and the equivalent of one of every twenty-four dollars in the state’s economy today. In 2008, Johns Hopkins Institutions provided 45,000 jobs and created 700 new jobs each year since 2002. Directly and indirectly Johns Hopkins Institutions support more than 100,000 jobs in Maryland, one of every 29 in the state. In Baltimore City alone Johns Hopkins directly and indirectly supports 60,000 jobs, or 16.7 % of all City employment. This application will create or retain [NUMBER] jobs.

Part II: For Inclusion at Beginning of Research Plan Section

Johns Hopkins Medicine operates a fully integrated health sciences system consisting of a jointly managed School of Medicine and Health System. Hopkins is recognized nationally and internationally as a leader in the creation and translation of new knowledge and therapies to improve human health, the training of future scientists and science leaders and the delivery of state-of-the-art health care. Johns Hopkins has earned more federal grant awards, including awards from NIH alone, than any other University for more than seventeen years.

Research at Johns Hopkins includes an ever growing regional network of collaborating institutions, companies and economic development initiatives. Hopkins is a partner in many science career programs that ensure preparation and interest in science careers by local high school and college students and graduate students, providing a ready source of new qualified staff. The stability and desirability of Hopkins employment make it a very competitive and desirable employer in the region.

Johns Hopkins has organized itself to quickly and effectively utilize the potential funding from NIH consistent with the American Recovery and Reinvestment Act of 2009 (ARRA) goals and objectives. These initiatives include not only proposal preparation but also revised human resource, facilities development and purchasing policies and procedures and a commitment to report effectively on our progress in meeting the ARRA milestones.

Part III: Application-Specific Language to be Developed by Each Investigator

The purpose of the American Recovery and Reinvestment Act of 2009 is to preserve and create jobs, and for NIH awards to promote economic recovery by spurring advances in science and health.

Each application should include a section highlighting:

▪ Number of jobs created or preserved and

▪ Other economic development benefits to third party suppliers and collaborators,

▪ A commitment to complete the project objectives by Oct 2010, and

▪ Acknowledgement of rigorous (quarterly) reporting requirements

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