READING SCHOOL DISTRICT
Reading School District
School District Position Description
|Position Title: |Data Coordinator / PIMS Administrator |
|Classification: |RSSSA – Level I IT |
Reports To: Director of Accountability, Assessment, and Student Data Management
Position Goal: Responsible for coordinating all tasks related to federal and state reporting, including, but not limited to, the coordination of all data uploads, downloads, and appropriate user access supporting curriculum software
Qualifications:
• Minimum two (2)-year degree in business/information systems or two (2) years relevant work experience required
• Experience with K-12 educational institution required.
• Knowledge of:
o various computer software applications, including, but not limited to, Excel, Word and other desktop software
o state reporting and data programs (PIMS) preferred • Skill in:
o data analysis and report writing tools preferred
o using SunGard eSchoolPLUS or SunGard eFinancePLUS preferred • Ability to:
o communicate effectively, both orally and in writing
o demonstrate interpersonal skills to establish and maintain effective working relationships with colleagues, students, parents, and community
ESSENTIAL FUNCTIONS: The essential functions of this position include, but are not limited to the following fundamental duties:
PIMS
1. Coordinate data entry/data maintenance, process development, documentation and data correction for district’s student information systems, student registration, and PIMS reporting in district information systems for federal and state-required reporting
2. Write reports on PIMS data in district information systems for end-user review
3. Run and review reports from PIMS state system and distribute reports for end-user review and action
4. Upload PIMS files from district information systems to the PIMS state system; Address errors resulting from file upload; Ensure files are completed by state-identified deadline dates
5. Contact the PIMS Help Desk to log issues and/or questions on behalf of the district related to PIMS
6. Review updates to PIMS manuals and address changes as needed with end-users
7. Work with District’s information system vendors in handling changes to PIMS reporting requirements
8. Attend webinars, meetings, and/or conferences conducted by state and/or information system vendors on PIMS reporting subjects
Other Data Functions:
9. Coordinate with various end-users including, but not limited to, the Pupil Accounting Department,
Special Education Department, Human Resources Department, school clerks and school
administrators in reviewing reports and maintaining required information; Assist in providing training to these users as updates and changes are made
10. Communicate state and federal reporting deadlines and progress to the appropriate administrative staff
11. Ensure that the proper security controls are in place regarding user access to the district's inventory database.
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12.
Ensure accuracy in the PASID system
13.
Perform other duties as assigned by supervisor.
TERMS OF EMPLOYMENT:
Full-time (12-month) non-exempt position. Salary and benefits consistent with the Dis
trict’s approved
Compensation and Benefits Plan.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on
evaluation of personnel.
Prepared By: BCIU
Date: 2/6/2014
Approved By: KBG
Date: 2/6/2014
Revised: 5/16/2014
KBG Revised:
07
/08/2015
The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the
responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of
any and all reasonable accommodations that will be required. The information contained in this job description is for compliance
with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional
duties are performed by the individuals currently holding this position and additional duties may be assigned.
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