The Sections of a Business Letter - Lanternfish ESL
The Sections of a Business Letter
| | |Here is a sample business letter for your |
|[pic] | |reference. This basic parts of a business letter|
| | |have been identified and numbered. |
| | | |
| | |(1) Return Address: This is the sender’s |
| | |address. Note: A comma is used to separate city |
| | |and state, province or country. |
| | | |
| | |(2) Date: This can be in one of two formats: |
| | |U.S. style: |
| | |month/day/year |
| | |March 14, 2008 |
| | |03/14/08 |
| | |International Style: |
| | |day/month/year |
| | |14 March 2008 |
| | |14/03/08 |
| | |Note: In situations where it may be confusing, |
| | |such as 02/01/05, you should spell out the |
| | |month. |
| | | |
| | |(3) Inside Address: This should include the |
| | |title, first name and last name of the recipient|
| | |if you know it. It should also include the |
| | |person’s position within the company: |
| | | |
| | |Ms. Hermione Smith |
| | |Director of Sales |
| | |Ibor Chemicals |
| | |2532 Horfax Ave. |
| | |San Francisco, CA 42514 |
| | | |
| | |(4) Salutation: The salutation should include |
| | |the title and the last name, but not the first |
| | |name. It is punctuated with a colon. |
(5) Body: The contents of the body will be the focus of this writing lab throughout the course.
(6) Complimentary Close: This a formal close and is usually restricted to a few phrases: sincerely, sincerely yours, regards, best wishes, cordially, or respectfully.
(7) (8) Signature and Signature Block: Leave at least 4 lines between the complimentary close and signature block to write or stamp your signature. The signature block should include your position within the company as well.
(9) Enclosures: You can write either “Encl.” or “Enclosure” and you can name the enclosure or just write the number of enclosures like this: Enclosures (3).
(10) Courtesy Copy: This used to be called ‘Carbon Copy’ back in the days before photocopiers. It refers to the other people who have received a copy of the letter. Note: the ‘c.c.’ is not capitalized.
This resource can found online at the Business Correspondence Lab at
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