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GLEN RIDGE PUBLIC SCHOOLSGLEN RIDGE BOARD OF EDUCATIONJune 16, 2014CALL TO ORDER - 7:00 pm Glen Ridge High School LGI PLEDGE OF ALLEGIANCEMOMENT OF SILENCEROLL CALL Mr. CampbellMr. de LeeuwMs. EisenMs. HilberthMr. KeppelMr. MoranMr. RomanoDr. Yaros-RamosMs. GinsburgSTATEMENT OF PUBLIC MEETING NOTICEThis is a regular meeting of the Glen Ridge Board of Education. Adequate notice of this?meeting?has been provided in that this Board notified the Glen Ridge Paper and the Star Ledger on February 12, 2014. Said notice was published in the Star Ledger and the Glen Ridge Paper on?February 20, 2014. The date, time, and location of this meeting were also emailed to all recipients of the annual schedule of the Board's meetings.John M. Mucciolo, Ph.D., SuperintendentPeter Caprio, Business Administrator/Board Secretary7:00 pm?Executive Session - Room 108WHEREAS, a matter to be considered by the Board of Education deals with personnel, negotiations and/or possible litigation, andWHEREAS, public disclosure of this matter may be prejudicial to the public good,NOW, THEREFORE, BE IT RESOLVED, that this matter be considered in a meeting closed to the public; andBE IT FURTHER RESOLVED, that the minutes of this meeting be sealed until the matter is resolved.Adjourn to closed session8:00 pm PUBLIC SESSIONPRESIDENT'S REPORTSUPERINTENDENT'S REPORTHonor RetireesPUBLIC COMMENTS (Agenda Items) COMMITTEE REPORTS (First meeting of the month only) Curriculum CommitteePersonnel and Policy CommitteeNegotiations CommitteeFinance and Facilities CommitteeAd Hoc Committee for CommunicationsAd Hoc Committee for Alternative FundingLIAISON REPORTS (First meeting of the month only)Home & School AssociationsGlen Ridge Association for Special Education (GRASE)Glen Ridge Educational Foundation (GREF)Glen Ridge Athletic Association (GRAA)Glen Ridge Arts Patrons Association (GRAPA)Glen Ridge Municipal Alliance Committee (MAC)Gas Lamp PlayersQUARTERLY GOALS REPORTADMINISTRATIONA-1 Approve Treasurer of School MoniesApprove the appointment of John Calavano as Treasurer of School Monies at a rate of $5,326 for the 2014-2015 school year. This position is required as set forth in NJSA 18A:17-31.A-2 Appointment of AuditorWHEREAS, the Glen Ridge Board of Education requires the professional services of an Auditor, andWHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, andWHEREAS, funds are available to obtain such professional services, andWHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contacts for professional services by resolution of the Board of Education without publicly advertised competitive bids;ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:That the firm of Nisivoccia LLP, Mt. Arlington, NJ, be appointed Board of Education Auditor for the period July 1, 2014 to June 30, 2015 to conduct the 2013-2014 audit of the Glen Ridge Public School District for an estimated fee of $36,975 and the 2013-2014 audit and tax filings for the Glen Ridge Home and School Associations and Executive Council for an estimated fee of $21,000.This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.A-3 Appointment of General Board CounselWHEREAS, the Glen Ridge Board of Education requires the professional services of Board Counsel, andWHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, andWHEREAS, funds are available to obtain such professional services, andWHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contracts for professional services by resolution of the Board of Education without publicly advertised competitive bids;ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:That, Anthony Sciarrillo, Esq., of Lindabury, McCormick, Estabrook & Cooper, P.C., Westfield, NJ, be appointed Board Counsel for the period July 1, 2014 to June 30, 2015 at the rate of $160 per hour not to exceed $65,000.This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.A-4 Appointment of ArchitectWHEREAS, the Glen Ridge Board of Education requires the professional services of an Architect, andWHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, andWHEREAS, funds are available to obtain such professional services, andWHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contracts for professional services by resolution of the Board of Education without publicly advertised competitive bids; ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:That the firm of Design Resources Group, Piscataway, NJ, be appointed Board of Education Architect for the period July 1, 2014 to June 30, 2015.This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.A-5 Appointment of Insurance Brokers of RecordApprove the appointment of the following insurance brokers of record for the 2014-2015 school year:1. Brown & Brown Benefit Advisors for medical, dental, prescription and vision insurance.2. W.H. Roddy, Inc. for property and casualty and other organizational insurance.A-6 Participation in the Morris Essex Insurance Group (MEIG) Approve the participation in the Morris Essex Insurance Group (MEIG) for Worker's Compensation Insurance for the 2014-2015 school year. MEIG is a shared services cooperative purchasing arrangement whereby member school districts acquire lower rates for insurance through joint purchasing.A-7 Renewal of School Alliance Insurance Fund (SAIF)Approve the renewal with the School Alliance Insurance Fund (SAIF) to provide property-casualty, school leaders professional liability, excess liability, and student accident insurance coverage for the 2014-2015 school year for the Glen Ridge Board of Education and liability insurance coverage only for the following organizations:Linden Avenue Home & School Association High School Home & School AssociationRidgewood Avenue Home & School Association ? Glen Ridge Home & School Executive Council?Forest Avenue Home & School Association A-8 School and Team PhysiciansApprove Mountainside Family Practice Associates (MFPA) as the school and team physicians for the 2014-2015 school year.A-9 Official NewspapersApprove designation of official newspapers for the 2014-2015 school year as follows:The Glen Ridge Paper, Union, New JerseyThe Star Ledger, Newark, New JerseyA-10 Banking InstitutionsApprove the following banking institutions as depositories of school funds: PNC Bank, Wells Fargo Bank, New Jersey Cash Management Fund (NJCMF), and Bank of America, and authorizes the Board Secretary to invest idle funds of the Board of Education in said depository and to transfer funds in and out of the following accounts for investment purposes for the 2014-2015 school year. Approve depositories and signatories as follows: Account SignatoryWells Fargo Bank #2000011650557 General Checking Board President Business Administrator/Board Secretary Treasurer of School MoniesWells Fargo Bank #2000011650560Payroll Treasurer of School MoniesWells Fargo Bank #2000011650573Payroll Agency Business Administrator/Board SecretaryWells Fargo Bank #2000011650586Unemployment Trust Business Administrator/Board Secretary Payroll BookkeeperPNC Bank #8101500561High School G.O. Principal, Assistant Principal and SecretaryPNC Bank #8101491407Ridgewood Avenue G.O. Principal, Assistant Principal and SecretaryPNC Bank #8102396786Linden Avenue G.O. Business Administrator/Board Secretary, Principal and Secretary PNC Bank #8102396794Forest Avenue G.O. Business Administrator/Board Secretary, Principal and SecretaryPNC Bank #8101502639High School Athletics Principal, Assistant Principal, Director of Student Activities and SecretaryNJ Cash Management Fund#17100047317 Business Administrator/Board SecretaryBank of America #50909Capital Projects Account Business Administrator/Board SecretaryA-11 Custodian of RecordsAppoint Peter Caprio, School Business Administrator/Board Secretary, as Custodian of Records for the Glen Ridge School District for the 2014-2015 school year.A-12 District Integrated Pest Management Coordinators (IPMC)Appoint Peter Caprio, School Business Administrator/Board Secretary, and John DuBuque, Supervisor of Facilities, as the district's Integrated Pest Management Coordinators (IPMC) for the?2014-2015 school year.A-13 Toxic Hazard Preparedness (THP) OfficerAppoint John DuBuque to serve as Toxic Hazard Preparedness (THP) Officer for the?2014-2015 school year.A-14 AHERA (Asbestos Hazard Emergency Response Act) Program ManagerAppoint John DuBuque as the district's designated person and program manager to carry out the duties required under the AHERA (Asbestos Hazard Emergency Response Act) 40 CER-763 for the 2014-2015 school year.A-15 Chemical Hygiene OfficerAppoint John DuBuque to serve as Chemical Hygiene Officer for all district schools for the?2014-2015 school year.A-16 Affirmative Action OfficerAppoint Mary Lynn DePierro as the Affirmative Action Officer for the Glen Ridge School District for the 2014-2015 school year.A-17 Section 504 CoordinatorAppoint Mary Lynn DePierro as the Section 504 Coordinator for the Glen Ridge School District for the 2014-2015 school year.A-18 Americans with Disabilities Act CoordinatorAppoint Mary Lynn DePierro as the Americans with Disabilities Act Coordinator for the Glen Ridge School District for the 2014-2015 school year.A-19 District Anti-Bullying CoordinatorAppoint Mary Lynn DePierro as the District Anti-Bullying Coordinator for the Glen Ridge School District for the 2014-2015 school year.A-20 Readopt Glen Ridge Board of Education Bylaws, Policies and RegulationsReadopt the Glen Ridge Board of Education Bylaws, Policies and Regulations consistent with the NJ Quality Single Accountability Continuum (NJQSAC) guidelines for the?2014-2015 school year with all changes and revisions that have been properly adopted at public meetings.A-21 Public Agency Compliance Officer (P.A.C.O.)Appoint Peter Caprio, School Business Administrator/Board Secretary, as the Public Agency Compliance Officer (P.A.C.O) for the 2014-2015 school year.A-22 Petty Cash FundsApprove the following petty cash funds for the?2014-2015 school year:LocationAmount?? Individual ResponsibleGlen Ridge High School$200 HS PrincipalRidgewood Avenue School $200Ridgewood PrincipalLinden Avenue School$200Linden PrincipalForest Avenue School$200Forest PrincipalStudent Services Department $200Director of Student Services Superintendent's Office$200SuperintendentBusiness Office and Maintenance?$300Business AdministratorTechnology Department$200Director of TechnologyChildcare Program$200 Ridgewood Avenue Asst. Principal? BE IT FURTHER RESOLVED, that the individual responsible, or his/her designee, shall report to the Board on the amounts disbursed and request reimbursement on a monthly basis, andBE IT FURTHER RESOLVED, that all unused petty cash funds will be returned to the custodian general account at the end of the school year.A-23 Summer Resolutions for Superintendent's AuthorizationBE IT RESOLVED, that the Superintendent of Schools, with the written approval of the President and Vice President of the Board of Education, is authorized to approve the 2014-2015 non-administrative staff appointments, projects, and take other necessary personnel, routine financial, and curricular actions until approved at the next regularly scheduled meeting of the Board of Education.??A-24 Summer Resolutions for Payment of BillsBE IT RESOLVED, that the President or Vice President of the Board of Education, together with the Board Secretary, is authorized to draw warrants to pay bills for the 2013-2014 and the 2014-2015 school years that may become due and payable during the summer vacation, the same to be submitted for ratification by the Board at its regularly scheduled meeting.?A-25 Summer Resolutions for TransfersBE IT RESOLVED, that the School Business Administrator/Board Secretary is authorized to execute all necessary transfers in the 2013-2014 budget for year-end close-out with review and approval of the Finance Committee, the same to be submitted for ratification by the Board at its next regularly scheduled meeting.?A-26 First Reading of Revised and/or New Bylaws, Policies and RegulationsApprove the first reading of revised and/or new bylaws, policies and regulations as follows:Bylaw #0141 – Board Member Number and TermBylaw #0143 – Board Member Election and AppointmentPolicy #1581 – Victim of Domestic or Sexual Violence LeavePolicy #3125 – Employment of Teaching Staff MembersPolicy #3230 – Outside Activities (Teaching Staff Members)Policy #3240 – Professional Development for Teachers and School LeadersPolicy #4125 – Employment of Support Staff MembersPolicy #4230 – Outside Activities (Support Staff Members)Policy #6511 – Direct DepositRegulation #R3240 – Professional Development for Teachers and School LeadersPERSONNELP-1 Appointments Upon the recommendation of the Superintendent, approve the appointment of the following staff for the 2014-2015 school year:a. Emily Ramos as a social studies teacher (replacing K. Izsa) at Glen Ridge High School on BA step 2 ($51,947) effective July 1, 2014 through June 30, 2015.b. Jenna Tripsas as a 2nd grade teacher at Forest Avenue School on BA step 2 ($51,947) effective July 1, 2014 through June 30, 2015.c. James Bogert as a leave replacement music teacher (replacing J. Cino) at Glen Ridge High School on BA step 1 ($51,447) effective July 1, 2014 through June 30, 2015.d. Denise Annecchino as a leave replacement school psychologist (replacing R. Maietta) at Glen Ridge High School on MA step 1 ($56,909) effective July 1, 2014 through June 30, 2015.P-2 Leave of AbsenceUpon the recommendation of the Superintendent, approve a maternity leave of absence to Jacqueline Cerone, social studies teacher at Glen Ridge High School, effective on or about November 7, 2014 through the remainder of the 2014-2015 school year. Ms. Cerone will utilize her unused sick days as per the Master Agreement. Her anticipated return is for the start of the 2015-2016 school year.P-3 Substitutesa. Approve the addition of Henry Rogers as a substitute custodian for the remainder of the 2013-2014 school year and the 2014-2015 school year.b. Approve the addition of Joan Kelleher and Henry Rogers to the substitute list for the 2014-2015 school year.P-4 Revise Re-AppointmentRevise the re-appointment of John Poff, special education aide at Ridgewood Avenue School, from a start date of September 2014 to January 2, 2015. P-5 Summer Curriculum Writing Approve the staff for the 2014 summer curriculum writing as per the attached. (Exhibit P-5)P-6 Coaches/Athletics, Co-Curricular/Club Advisors, and Program LeadersApprove coaches/athletics, co-curricular/club advisors, and program leaders for the 2014-2015 school year as per the attached. (Exhibit P-6)P-7 VolunteersApprove Lindsey Deptula as a volunteer for the girls soccer team and Eric Wormer as a volunteer for the boys soccer team for the fall 2014 season.P-8 Summer Workersa. Approve the following summer student workers starting no earlier than May 15, 2014 and ending no later than the start of the school year:NamePosition/LocationHourly RateJames BoeroCustodial 8.25Matthew BoeroCustodial 8.25Michael BoeroCustodial 10.25Steven BoeroCustodial 8.25Glen CalderonCustodial 11.00William DoranCustodial10.25Dominick FosterCustodial 9.25Christopher HarriganCustodial8.25Jared KunkelCustodial8.75Ryan LiddyCustodial 8.25Matt MarkowitzCustodial 10.25Liam McCannCustodial 8.25Patrick McDermottCustodial 8.75Dan GruhinCustodial - Sub8.25Gabe KolodnyCustodial - Sub8.25Molly EisenSecretarial - Ridgewood9.25Victoria FinlaySecretarial – 12 High/RAS8.75Vanessa JohnsonSecretarial - GRHS11.00Taylor McDermott Secretarial – GRHS9.25Carolyn MeyerSecretarial - RAS10.25Julia ShortSecretarial - 12 High10.25Savanna Weber-ZazzuSecretarial - GRHS8.25Erin WeiningSecretarial - Forest9.75Abby JohnsonSecretarial – Sub8.25Chelsea Marigliano-NardellaSecretarial - Sub8.25Victor DemelTechnology11.75Victoria JohnsonTechnology11.00Will FelixTechnology10.25Patrick SuddethTechnology10.25Connor RushTechnology10.25b. Approve Heather Kobylinski and Maria Cirello as summer office assistants at Glen Ridge High School at a rate of $15 per hour.c. Approve Eric Dimeck, Jill Landgraber, Caitlin Reilly, Lauren Liberman, Kelly McFazdean, Jenelle Hamer, Nolan Erickson and Matt Cannici as summer workers in the Technology Office at a rate of $15 per hour.P-9 ResignationAccept, with regret, the resignation of Nicole Dilkes, 5th grade teacher at Ridgewood Avenue School, effective June 30, 2014.CURRICULUMC-1 Field TripsApprove the following field trips for students:a. High School senior class to participate in a class trip to Dorney Park on June 9, 2014 as per the attached. (Exhibit C-1.a)b. Ridgewood Rhino Reading Award students (grades 3-6) to visit the Barnes & Noble in Clifton Commons and lunch at Brookdale Park on June 11, 2014 as per the attached. (Exhibit C-1.b)C-2 School Bus Evacuation Drill ReportApprove the State mandated School Bus Emergency Evacuation Drill Report as per the attached. (Exhibit C-2)BUSINESS??B-1 Financial ReportsApprove the following financial reports as recommended by the Finance Committee:?a. Student activity account bills list for the month of?May 2014 as follows:Forest Avenue School$3,255.00Linden Avenue School$3,114.00Ridgewood Avenue School$13,195.25Glen Ridge High School$50,232.45Glen Ridge High School Athletics$7,154.56B-2 Workshops/ConferencesApprove Winnie Boswell, Erika Waltz, Nolan Erickson and Kathryn Balaschak to attend the workshop “Chromebooks & the Common Core” being held at the FEA Conference Center in Monroe Township, NJ on July 21, 2014 for a total registration cost of $500 for the group and travel reimbursement of $40.33 for Ms. Boswell.B-3 DonationsAccept, with thanks, the following generous donations:a. Cash donation of $6,000 from the Glen Ridge Athletic Association to be used in the Glen Ridge High School weight room. (Exhibit B-3.a)b. AED trainers (valued at $1,298) from the Glen Ridge Volunteer Ambulance Squad to be used in 11th grade health and first aid at Glen Ridge High School. (Exhibit B-3.b)B-4 T&M Associates Professional Services Contract Approve a professional services contract with the T&M Associates to provide Regulatory Compliance Services and Asbestos Management Services for the 2014-2015 school year at the following rates:Right-to-Know Services - $6,400Create or Update Hazard Communication Plan - No Charge6 Month Surveillance (Spring 2014) - $2,500 Three Year Re-inspection (Fall 2014) - $2,500Asbestos Awareness Training - $600Initial Hazard Communication Education & Training* - $500Biennial Hazard Communication Education & Training* - $500Bloodborne Pathogen Standards Education & Training* - $500(*Maximum 40 people per training session)PUBLIC COMMENT?ADJOURNMENT? ................
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