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Community Lettings Business Plan TemplateIntroductionThis document has been produced as a template to assist community groups in applying to lease Council owned land and/or property under the terms of a community lease.The template should be completed in full and submitted alongside all applications made. Community Lettings Business Plan TemplateSection 1 – About the groupLead applicantThis section requires groups to nominate a representative who will act as the first point of contact in respect of their application for a community lease of Doncaster Council land and/or property.Name of lead applicantAddressPostcodeTelephone numberEmail addressRelationship to the group applying for a community leaseConstitutionApplications will only be considered from community groups within the Third Sector as detailed beneath, or from Town/Parish Councils. Please confirm the status of your munity Group and Voluntary OrganisationsUnincorporated associationCharitable trustCharitable incorporated organisation (CIO)Charitable companySocial EnterprisesPartnership and limited liability partnershipLimited companyCommunity interest companyIndustrial and provident society (co-operative)Development trust and social firmLocal GovernmentTown CouncilParish CouncilSection 2 – About the land and/or buildingThis section requires groups to confirm the land and/or building they are interested in leasing from the Council and the outline terms under which they would be seeking to occupy.Name of land and/or propertyAddressPostcodeProposed useLength of lease requiredFull market rent of the land and/or property applied for (as advertised)Section 3 – Business Plan GovernanceApplicants must be able to demonstrate good governance by operating through open and accountable processes, with adequate monitoring, evaluation and financial management systems and be able to provide copies of the accounts of the organisation to Doncaster Council on request. Please describe beneath how governance is managed by your groupGovernance arrangementsCommunity ObjectivesPlease outline your community benefit objectives. These should be well defined. Evidence should be provided to demonstrate that your group have the skills and capacity within, or available to, your managing body to effectively deliver services and manage the asset that is the subject of the application. Community objectivesCommunity EngagementPlease provide information to demonstrate that your group can engage in economic, environmental or social regeneration in Doncaster or be providing a service of community benefit in line with Doncaster’s core objectives. This section of the plan should also provide evidence of local need and demand for the activities being munity engagementSustainabilityPlease demonstrate that you have established how much space is required to deliver the proposals being put forward, and how any surplus space or gaps in building utilisation can be used to maximise opportunities to ensure sustainability, for example through income generation for the hiring of space within the building and/or facilities therein by the hour. Applicants should be aware that the sub-letting of buildings occupied under a community lease is not permitted.SustainabilityProperty ManagementThis section of the plan should outline how the premises will be managed on a day to day basis. It should demonstrate a clear understanding of health and safety issues on the part of the group and cover compliance with legislation/statutory requirements arising from management of the physical asset subject to the transfer. Property managementCommunity CohesionPlease provide an outline of how your group will embrace diversity and work to improve community cohesion and reduce inequalities. Any proposed use of Doncaster Council’s land and property assets should ensure extensive reach into the community and be open to munity cohesionSection 4 – Financial informationRent payableLease agreements shall be negotiated from a starting point of full market rental value. A discounting framework may be applied based upon key areas that will include:Expectation of the group to be responsible for all running costs including repairs, maintenance and insuranceRequirement for the group to invest in the building during the term of the leaseThe turnover being generated by the registered charity.Evidence of the benefits that the applicant will bring to the local community. Please provide financial information to support your business plan including:-Budget:What money do you need to achieve this plan?Major equipment:What money do you need for one-off items?Revenue Costs:What money do you need for people, administration, service provision, promotion, fundraising, stock, premises running costs?Income generation strategyHow are you going to find/raise this money?Financial prospect:Are your income generation ideas tried and tested or subject to risk? A rental proposal. To include the rental you would propose to pay to Doncaster Council for a lease of the premises(Please continue your financial plan on a separate sheet if required).Financial Plan Section 5 – Standard terms of agreementThe following are standard terms of agreement that are non negotiable. Landlord & Tenant ActThe agreement will be contracted out of Part II of the Landlord and Tenant Act 1954. Repair and maintenance responsibilitiesIn all circumstances, the agreement will require the group to be responsible for the full cost of insuring, repairing, on-going maintenance and complying with all statutory requirements in relation to the asset leased for the duration of the agreement.Lease covenantsAll agreements will contain the necessary covenants to ensure that the group adheres to the principles and criteria of the community lettings policy.Break clauseAll agreements shall contain a break option in favour of the Council. The Council will consider requests made by groups for a reciprocal break clause.Section 6 – ConfirmationI confirm that all information provided is to the best of my knowledge accurate and complete.Name(Please print clearly)SignatureDateSection 7 – Useful ContactsFor Community Lettings policy and procedure enquiries:Gillian FairbrotherAssets Manager, Project Co-ordinatorAssets & Property Civic OfficeWaterdaleDoncaster DN1 3BUTelephone:(01302) 862561Email: gillian.fairbrother@.uk For Business Planning support and advice:Business DoncasterCivic OfficeWaterdaleDoncaster DN1 3BUTelephone:(01302) 862460Email:info@ ................
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