Business Case Template
For instructions on using this template, please see Notes to Author/Template Instructions on page PAGEREF NotesToAuthor \h 5. Notes on accessibility: This template has been tested and is best accessible with JAWS 11.0 or higher. For questions about using this template, please contact CMS IT Governance. Centers for Medicare & Medicaid ServicesCMS Target Life Cycle (TLC)<Project Name / Acronym>TLC Project WorksheetVersion 1.0MM/DD/YYYYContents TOC \o "1-3" \h \z \u 1.General Project Information PAGEREF _Toc13851201 \h 22.GRB Summary and Decision PAGEREF _Toc13851202 \h 22.1Board Recommendation PAGEREF _Toc13851203 \h 23.Project Description PAGEREF _Toc13851204 \h 23.1Business Need PAGEREF _Toc13851205 \h 24.Alternatives and Analysis PAGEREF _Toc13851206 \h 34.1Solution A PAGEREF _Toc13851207 \h 34.2Solution B PAGEREF _Toc13851208 \h 44.3Solution C PAGEREF _Toc13851209 \h 54.4<Add additional alternatives if necessary> PAGEREF _Toc13851210 \h ernance Review Team Recommendation PAGEREF _Toc13851211 \h ernance Review Board Meeting Participants PAGEREF _Toc13851212 \h 6General Project InformationProject Name<Enter a name for the proposed project>Requested By<Enter Navigator or Business Component Representative name>Business Owner<Enter Business Owner/Manager supporting this document>Contact Info.<Enter email address and phone number of primary contact>Desired Start Date<Enter a desired start date for the requested project>Desired Go-Live Date<Enter a desired go-live date for the requested project>GRB Summary and DecisionMeeting Date/Time:<Enter the time and date of the Board meeting>New System, Existing System, or Replacement?: <Identify if this is a new system, existing system with enhancements, or replacement system>Board Decision: <Approve or Disapprove>Board RecommendationBased on the discussions on <insert date>, the Governance Review Board approves the following paths forward in order of preference:<Insert Preference #1><Insert Preference #2><Insert Preference #3>….<Describe any additional considerations, decisions, or risks from the Board regarding the implementation.>The next step is for the Business Owner to select an approved solution alternative and notify the Governance Review Team (GRT) of their selection. The GRT will issue an investment life cycle ID number, which the business owner can use to request or allocate funding.Project DescriptionBusiness Need<Instructions: Provide a detailed explanation of the business need/issue/problem that the requested project will address, including any legislative mandates, regulations, etc. Include any expected benefits from the investment of organizational resources into the project. Please be sure to indicate clearly relevant deadlines (e.g., statutory deadlines that CMS must meet).Explain the benefits of developing an IT solution for this need.>Alternatives and Analysis<Instructions: The Alternatives and Analysis section should identify options and alternatives for the proposed project. Include a description of the approaches and an outline/description of each alternative considered. Include at least three viable alternatives: keeping things “as-is” or reuse existing people, equipment, or processes; and at least two additional alternatives. Identify your preferred solution.Some examples of alternatives to consider may include:Buy vs. build vs. lease vs. reuse of existing systemCommercial off the shelf (COTS) vs. Government off the shelf (GOTS)Mainframe vs. server-based vs. clustering vs. CloudIn your alternatives, include details such as:Initial and ongoing costsOther financial considerationsSecurity considerationsEtc.>Solution A Summary: <Provide a brief summary of the proposed IT solution including any associated software products, implementation approach (e.g. development/configuration, phases), costs (e.g. services, software, O&M), and potential acquisition approaches.>Acquisition Approach: <Describe the approach to acquiring the products and services required to deliver the system, including potential contract vehicles.>Pros: <Identify any aspects of this solution that positively differentiates this approach from other solutions.>Cons: < Identify any aspects of this solution that negatively impact this approach.>Solution A - Estimated Life Cycle Costs TLCPhaseCurrent Year Estimated CostCurrent Year+1Estimated CostCurrent Year+2Estimated CostCurrent Year+3Estimated CostCurrent Year+4Estimated Cost5-Year Estimated CostsInitiate$0Develop$0Operate$0TOTAL$0$0$0$0$0$0Solution A - Governance Review Board Assessment (circle one)PreferredAcceptableNot AcceptableSolution BSummary: <Provide a brief summary of the proposed IT solution including any associated software products, implementation approach (e.g. development/configuration, phases), costs (e.g. services, software, O&M), and potential acquisition approaches.>Acquisition Approach: <Describe the approach to acquiring the products and services required to deliver the system, including potential contract vehicles.>Pros: <Identify any aspects of this solution that positively differentiates this approach from other solutions.>Cons: < Identify any aspects of this solution that negatively impact this approach.>Solution B - Estimated Life Cycle Costs TLCPhaseCurrent Year Estimated CostCurrent Year+1Estimated CostCurrent Year+2Estimated CostCurrent Year+3Estimated CostCurrent Year+4Estimated Cost5-Year Estimated CostsInitiate$0Develop$0Operate$0TOTAL$0$0$0$0$0$0Solution B - Governance Review Board Assessment (circle one)PreferredAcceptableNot AcceptableSolution C Summary: <Provide a brief summary of the proposed IT solution including any associated software products, implementation approach (e.g. development/configuration, phases), costs (e.g. services, software, O&M), and potential acquisition approaches.>Acquisition Approach: <Describe the approach to acquiring the products and services required to deliver the system, including potential contract vehicles.>Pros: <Identify any aspects of this solution that positively differentiates this approach from other solutions.>Cons: < Identify any aspects of this solution that negatively impact this approach.>Solution C - Estimated Life Cycle Costs TLCPhaseCurrent Year Estimated CostCurrent Year+1Estimated CostCurrent Year+2Estimated CostCurrent Year+3Estimated CostCurrent Year+4Estimated Cost5-Year Estimated CostsInitiate$0Develop$0Operate$0TOTAL$0$0$0$0$0$0Solution C - Governance Review Board Assessment (circle one)PreferredAcceptableNot Acceptable<Add additional alternatives if necessary>Governance Review Team Recommendation<This is only required if the Governance Review Team wishes to include an alternative which has not been discussed above, or comment on the proposed alternatives.>. Governance Review Board Meeting ParticipantsRoleParticipantsGovernance Review Board Members<Identify all attending board members including Name (Component/Center/Office)>Business Owner and Navigator<Identify the primary business owner and navigator including Name (Component/Center/Office). Additionally, identify the program/project manager for existing systems.>Governance Review Team<Identify the attending governance review team members including Name (Component/Center/Office)>Subject Matter Experts<Identify the attending subject matter experts including Name (Component/Center/Office)>Other<Identify additional board meeting attendees including Name (Component/Center/Office)>Notes to the Author / Template InstructionsThis document is a Worksheet template for the TLC Initiate Phase for a given investment or project. The final document should be delivered in electronic format. The Worksheet should stand on its own with all elements explained and acronyms spelled out for reader/reviewers.This template includes instructions (surrounded by < >) which should be deleted when the relevant information is added. When using this template, follow these steps:Do not delete any headings. If the heading is not applicable to the investment, enter “Not Applicable” under the heading.All documents must be compliant with Section 508 requirements.Delete this “Notes to the Author / Template Instructions” page and all instructions to the author before finalizing the initial draft of the document.TLC Worksheet Revision HistoryThe following table records information regarding changes made to the TLC Worksheet Template over time. This table is for use by the TLC Steering Committee/TLC Admin Team only. VersionNumberDateAuthor/OwnerDescription of Change1.007/01/2019CMS/OIS/DIIMPBaseline version of template. ................
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