DRAFT DOCUMENT - California



CENTINELA STATE PRISON

JOB DESCRIPTION/ESSENTIAL FUNCTIONS

Job Title: Senior Librarian, CF

Division: Business Services

Department: Education

Reports to: Supervisor of Vocational Instruction (SVI)

SUMMARY:

Under the direction of the Supervisor of Vocational Instruction, the Senior Librarian will provide coordination and planning of the library program, including collection development, legal training and reference services. The Senior Librarian will be responsible for maintaining the integrity of the mandated legal and general reading collection. The Senior Librarian will be responsible for the library and legal training program for the Library Technical Assistants and inmate library clerks.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING (other duties may be assigned):

50% Provide coordinated assistance between satellite libraries for the purpose of expanding library services to all inmates. Maintain a regular program of observation in the satellite libraries. Provide assistance to compliance with all Department of Corrections and Rehabilitation regulations and court ordered mandates for the legal library activities.

30% Performs professional duties such as cataloging and classification of materials, selection of materials, review of inventory results from satellite libraries. Selection and maintenance of a computerized database, card catalog support for the satellite libraries and the production of book lists for the inmate housing units. Select and maintain a computer based circulation program for use in the satellite libraries, provide advanced level reference assistance, develop library programs that enhance library service and provide support for the Education Program.

10% Maintain a consistent supply of the necessary materials needed for daily operation of satellite libraries. Maintain a general and legal collection in the Central Library as backup to the satellite libraries.

10% Maintain order and supervise the conduct of inmates committed to Centinela State Prison. Prevent escapes and injury to property. Maintain security of working areas, work materials and equipment. Inspect premises for contraband such as weapons and illegal drugs.

SAFETY:

Maintain a safety consciousness and awareness with special attention to factors such as:

1. Phone numbers to dial in emergency situations.

2. Alternate measures of summoning aid when the phone is not available.

3. Location of the nearest fire extinguisher at locations where you spend most of your work day.

4. The need to correct or report any safety hazards that you observe. Use common sense in resolving safety problems.

5. Knowledge of location of nearest breakaway gurney.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING: Brings mail to library; routes and/or delivers mail to other libraries; disposes of dated or discarded materials; picks up books from warehouse.

INMATE SUPERVISORY RESPONSIBILITIES: Provides direct supervision of inmates in law library and provides sight supervision of all nearby inmates.

SUPERVISORY RESPONSIBILITIES: Supervises Library Technical Assistants.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: Either I Two years of California state service performing the duties of a Librarian (Correctional Facility) or Librarian. Or II Three years of increasingly responsible and varied professional library experience, including cataloging, reference work, and the selection of library materials. And Education Requirements: Equivalent to graduation from college and completion of one additional year of graduate study in a library school accredited by the American Library Association. (Registration as a graduate student in a library school accredited by the American Library Association will admit applicants to the examination, but they must submit evidence of completion before they can be considered eligible for appointment.)

LANGUAGE SKILLS AND MATHEMATICAL SKILLS: Ability to speak and write effectively and to work with mathematical concepts such as fractions, percentages, ratios, and proportions.

REASONING ABILITY: Ability to plan, organize, direct, and evaluate the work of professional and clerical personnel; assume leadership and apply creativity in the formulation of needed changes in method and procedures; apply professional knowledge to the practical problems of the job; establish and maintain cooperative relationships with library users, co-workers, supervisors, and others contacted during the course of work; analyze situations accurately and take effective action.

OTHER QUALIFICATIONS: Knowledge of principles, trends, and practices of professional library work; modern library methods, techniques, and terminology; standard reference materials, library tools, guides, and indexes; library purposes, trends, and organization; complex bibliographical terminology; subject fields and California government, geography, and libraries; and principles and practices of supervision.

SPECIAL PERSONAL REQUIREMENTS: must exhibit maturity, good judgment, tact, pleasing personality, and neat personal appearance; sympathetic understanding of and willingness to work with the resident population of a State correctional facility.

SPECIAL PHYSICAL CHARACTERISTICS: Persons appointed to positions in these classes must be reasonably expected to have and maintain sufficient strength, agility, and endurance to perform during stressful (physical, mental and emotional) situations encountered on the job without compromising their health and well-being or that of their fellow employees or inmates.

PHYSICAL DEMANDS: The physical demands described here are representative of this that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Amount of time of workday individuals will use for physical demands may be accounted for as:

Constantly: Involves 2/3 or more of workday

Frequently: Involves 1/3 to 2/3 of workday

Occasionally: Involves 1/3 or less of workday

N / A: Activity or condition is not applicable

Standing: Frequently - the individual will stand to instruct inmates, demonstrate, photocopy, or observe inmates and complete custody functions as necessary.

Walking: Frequently - the individual will walk to move within the institution and work site, observe and supervise inmates, move library materials or equipment, and assist in safety or custody concerns.

Sitting: Frequently - the individual will sit to instruct inmates, attend meetings, operate a computer or typewriter, use a telephone, attend off site conferences, and complete library records and documents.

Lifting: Frequently - the individual will lift library materials and supplies, cases of copy paper, documents and records, mail, and library equipment.

Carrying: Frequently – the individual will carry library materials and supplies, documents and records, mail, and library equipment.

Bending/Stooping: Occasionally - the individual will stoop and/or bend to talk with inmates, search for contraband, or move library materials or equipment.

Reaching in Front of Body: Frequently - the individual will reach with hands and arms to handle library materials and equipment, search for contraband, drive a vehicle, and process records and documents.

Reaching Overhead: Occasionally – to reach items stored on the top shelves in the storage area and to write on whiteboard.

Climbing: Occasionally - the individual will climb up stairs or inclines.

Balancing: N / A

Pushing/Pulling: Constantly - the individual will push and pull library equipment, file drawers, desk drawers, and library materials.

Kneeling: Occasionally - the individual will kneel to observe inmates, obtain library books and materials, and search for contraband.

Crouching: Occasionally - the individual will crouch to avail themselves of a better view to observe inmates in the law library.

Fine Finger Dexterity: Constantly – the individual will use hands to finger, handle, and feel library materials, inmate papers, state records and documents, computers, computer disks, keyboards, typewriters, and library equipment.

Hand/Wrist Movement: Constantly – to handle paperwork, books, educational equipment and supplies; write; load and push dollies; operate a computer, typewriter, and photocopier; open and close drawers; and search for contraband.

Driving Cars/Trucks/Forklift or Other Moving Equipment: Occasionally – to take a state vehicle to conferences and training; and to drive a truck to the warehouse to obtain supplies.

Speech: Constantly - the individual will talk to inmates, custody, staff, and supervisors.

Hearing: Constantly - the individual will use hearing in dealing with inmates, custody, staff, equipment, and supervisors.

Visual Acuity: NEAR-Constantly the individual will see records and documents, inmates, computer keyboard and monitor, and library materials. FAR-Constantly the individual will see the library and its inanimate contents, inmates, library materials and equipment, and sight supervise all nearby inmates.

Smelling: Occasionally - the individual will smell airborne scents for the safety and security of the institution.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For these individuals, the frequency of on-the-job time spent in exposure to the environmental conditions listed. Individual may be “exposed to,” “works in,” “works with,“ or “works near.”

Constantly: Involves 2/3 or more of workday

Frequently: Involves 1/3 to 2/3 of workday

Occasionally: Involves 1/3 or less of workday

N / A: Condition is not applicable

Fumes or Airborne Particles, etc.: Occasionally - the individual works near fumes or airborne particles in the cell blocks or when construction/repair is being effected.

Outdoor Weather Conditions: Occasionally - the individual will be exposed to outdoor weather conditions upon entry or egress from facility, moving materials between facilities, or walking between facilities.

Risks of Electrical Shock: Occasionally - the individual works with risk of electrical shock from computers, computer printers, library equipment or extension cords.

Toxic or Caustic Chemicals: Occasionally - the individual is exposed to toxic or caustic chemicals used for cleaning or painting the facility.

Wet or Humid Conditions: Occasionally - the individual will be exposed to wet or humid conditions due to evaporative coolers, steam leaks, rain, or water leaks.

Temperature Extremes: Occasionally - the individual works in temperature extremes of heat or cold in the facilities.

Working Surfaces: Occasionally - the individual will be exposed to working surfaces like concrete inclines, asphalt inclines, or uneven ground.

Noise or Vibration: Occasionally – the individual is exposed to moderate equipment and background noise.

Work in High Precarious Places: N / A

Work Near Moving Mechanical Parts: N / A

Bloodborne Pathogens: Occasionally - the individual will be exposed to bloodborne pathogens when responding to provide first aid or during an altercation between inmates.

Noise: Occasionally - exposed to moderate equipment and background noise.

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: The individual will typically use: computers, computer printers, computer software, copy machines, typewriters, keys and locks, whistles, library materials (e.g. books, paper, pencils,), office equipment, office furniture, telephones, security alarms, desks, tables, chairs, fire extinguishers, hand carts, and shelving units.

Sexual Harassment Policy:

Sexual Harassment is illegal. All staff are required to conform to applicable laws, rules, codes, policies and procedures regarding Sexual harassment and Equal Employment Opportunity (EEO). References are found in DOM Section 31010 Initial: _____________

Code of Conduct:

As an employee of the Division of Adult Institutions, we are expected to perform our duties at all time as follows: Demonstrate professionalism, honest, and integrity; accept responsibility for our actions and their consequences; appreciate differences in people, their ideas and opinions; treat fellow employees, inmates and wards, families of inmates and wards, parolees, and the public with dignity and fairness; respect the rights of others and treat others fairly regardless of race, color, national origin, ancestry, gender, religion, marital status, age, disability, medical condition, pregnancy, sexual orientation, veteran status, or political affiliation: comply with all applicable laws and regulations; report misconduct or any unethical or illegal activity and cooperate fully with any investigation. Initial: ______________

Incompatible Activities:

Per California Code of Regulations, Title 15, Section 3413, Incompatible Activities, subsections (a) (1), (3), (6) and (b), employees are not to engage in activities for profit using State facilities, materials or time. Initial: _______________

COMMENTS: The individual will work a straight eight (8) hours from 0800 to 1600 hours, Monday through Friday on Second Watch. Information for this document was obtained by reviewing the State Personnel Board job specification for this classification and by interview with the incumbent.

EMPLOYEE'S COMMENTS:

___________________________ ___________________________ __________________

|Print Employee's Name | Employee's Signature | Date |

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Supervisor's Statement: I have discussed the duties of the position with the employee.

___________________________ ___________________________ __________________

|Print Supervisor's Name | Supervisor's Signature | Date |

| | | |

SR LIBRARIAN

REVISED 04/29/20

GENERAL POST ORDER/DUTY STATEMENT ADDENDUM

REASONABLE MODIFICATION/ACCOMMODATION: Reasonable modification or accommodation is the process of modifying policy, procedure, physical plant, etc. to facilitate access to programs, services, and activities for inmates with disabilities. Under the Americans with Disabilities Act (ADA), inmates with disabilities have a right to request reasonable modification or accommodation to access programs, services, and activities of the Department. The ARP provides that such requests may be denied only if one or more of the following four defenses apply

1. Legitimate Penological Interest,

2. Undue Burden and Fundamental Alteration,

3. Direct Threat,

4. Equally Effective Means;

These defenses are derived from the ADA and from the 1987 United States Supreme Court decision in Turner v. Safley. Staff should consult ARP II.H, Justification for Denial of Requests for Reasonable Accommodation for detail on the applicability of these defenses. If CDCR staff denies requests for reasonable modification or accommodation where these defenses do not apply, the denial may not be legally defensible and the CDCR will continue to be deficient with respect to compliance with federal law and federal court order.

EQUALLY EFFECTIVE COMMUNICATION:

The ARP and the American with Disabilities Act (ADA) require public agencies to ensure equally effective communication with inmates, in particular where important interests such as due process, health care delivery, legal, etc. are at stake. In these instances, the ADA requires public agencies to give primary consideration to the preferred method of communication of the individual with a disability. Staff is required to dedicate additional time and/or resources as needed to ensure equally effective communication with inmates who have communication barriers such as hearing, vision, speech, learning, or developmental disabilities. Inmates with severe hearing impairments who rely on sign language for effective communication have been most underserved in this area. It is my expectation that DAI staff will take necessary steps to obtain the services of a qualified sign language interpreter for communications that involve due process, appeals, notice of conditions of parole, classification committee hearings etc; attempting to use written communication for these contacts violates the ARP and the ADA. The ARP and CDCR policy require staff to document their determination that the inmate understood the communication, the basis for the determination, and how the determination was made. A good technique is asking the inmate to explain what was communicated in his or her own words.

TRACKING:

The ARP requires Classification and Parole Representatives (C&PR) and Reception Center Correctional Counselors-III (RC CC-III) to develop local procedures for tracking inmates with disabilities based upon the CDCR Form 1845. Deputy Director Memorandum 159/03, dated November 25, 2003, implemented the Armstrong Clark Tracking System (ACTS) and requires all institutions to use this system for tracking all inmates with Disability Placement Program (DPP) and DDP codes. The ACTS was designed to work in conjunction with the CDCR 1845, rev. 01/04, and includes fields dedicated for entering and reporting housing restrictions such as lower bed/lower tier housing, accommodations for effective communication, and prescribed health care appliances. C&PRs and RC CC-IIIs are required to distribute updated ACTS housing rosters to division heads bi-weekly and division heads are required to distribute the rosters to housing units, custody supervisors, correctional counselors, etc. It is my expectation that custody supervisors will ensure ACTS rosters are used to identify inmates with housing restrictions and ensure they are housed appropriately. Staff shall also use ACTS rosters to identify effective communication needs, in particular the need for as sign language interpreter.

INMATES WITH HOUSING RESTRICTIONS:

The ARP requires doctors to generate chronos with physical limitations for inmates verified with certain CDCR 1845 disabilities. These limitations often involve housing restrictions. It is custody staff’s responsibility to ensure inmates are housed consistent with housing restrictions; therefore, institutions shall establish local procedures to ensure chronos with housing restrictions are forwarded to the C&PR/RC CC-III and to the custody supervisor responsible for inmate housing. If the inmate has a DPP code, the C&PR/RC CC-III or designee shall update the housing restriction information in the ACTS. The custody supervisor shall conduct bed moves if necessary to accommodate the inmate expeditiously according to the documented housing restrictions. Also, custody supervisors shall train housing officers to report all cases where inmates are not housed consistent with documented housing restrictions.

PRESCRIBED HEALTH CARE APPLIANCE:

ARP IV.F.3 provides that inmates shall not be deprived of appliances that were properly obtained while in CDCR custody unless for documented safety or security reasons or a physician determines it is no longer necessary or appropriate. Unless an inmate misuses a prescribed appliance in a manner that threatens safety or security, there is no legally defensible reason for custody staff to take it away after the custody captain or designee has reviewed it for safety and security concerns and approved it.

Addendum Revised 07/2020

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