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right-129540California Department of Industrial Relations DUTY STATEMENT?CURRENT?PROPOSEDCIVIL SERVICE CLASSIFICATIONStaff Services Manager I (Supervisory)WORKING TITLEClassification and Pay ManagerDIVISION/OFFICE/UNITAdministration – Human Resources OfficeSPECIFIC LOCATION ASSIGNED TOSacramentoCOLLECTIVE BARGAINING IDENTIFIER S01WORK WEEK GROUPECONFLICT OF INTEREST CLASSIFICATION?? YES ? NOFINGERPRINTS/BACKGROUND CHECK REQUIRED? YES ? NOBILINGUAL POSITION? YES ? NOPOSITION NUMBER (Agency-Unit-Class-Serial)400-107-4800-901GENERAL STATEMENTUnder the general direction of the Staff Services Manager II, the Staff Services Manager I (SSM I) supervises a group of analysts in the Human Resources Office, Classification and Pay Unit. Staff in the unit serve as the main point of contact to division managers, supervisors, and personnel liaisons in the recruitment process. The SSM I provides consultative and technical support on various phases of the recruitment and hiring process and ensures compliance with relevant laws, regulations, and policies. The incumbent also oversees projects to ensure the efficiency and fairness of the hiring process. Candidate must be able to perform the following essential job functions with or without reasonable accommodation.PERCENTAGE OF TIME SPENTDUTIESESSENTIAL JOB FUNCTIONS45%Serves as a subject matter expert in all areas of classification and pay. Provides guidance and interpretation of various laws, regulations, rules, and serves as a resource for personnel analysts, managers, supervisors, and the Division of Administration. Provides technical guidance to HR staff while analyzing and determining whether the application of classification and pay actions are in compliance with all Department of Human Resources (CalHR) and State Personnel Board (SPB) laws, rules, guidelines, policies, and government codes. Upholds the CalHR allocation guidelines when determining changes to classifications, duty statements, and reviewing and approving personnel action requests completed by staff. Reviews salary determinations, transfer determinations, hiring-above-minimum packages, alternate range criteria, leaves of absences, out-of-class claims, reinstatement rights and salary setting for CEA and Exempt employees. May personally oversee the development of creating Career Executive Assignment (CEA) positions and appointment packages for Exempt positions.25%Researches, reviews, and provides analysis on enhancement of human resources processes and procedures. Reviews and makes recommendations on various documents, including but not limited to, the department’s Recruitment Strategies Plan and Workforce and Succession Plan. Makes recommendations for new strategies and procedures that will enhance current processes. Develops tools necessary to implement recommendations. Tracks and monitors progress to ensure compliance in achieving objectives. Develops and implements policies and procedures within HR and ensures compliance with control agency mandates.20%Supervises, trains, evaluates and assists subordinate staff; assigns and evaluates workload and special projects to staff and reviews the completed product for accuracy and adequacy; develops the analytical and decision-making skills of subordinate staff through discussion and critique. Utilizes effective communication strategies and performance management techniques in providing staff feedback; counsels staff as needed.5%Performs administrative duties including, but not limited to: adheres to Department policies, rules, and procedures; submits administrative requests including leave, travel, and training in a timely and appropriate manner; accurate reports time and submits timesheets by the due date.MARGINAL JOB FUNCTIONS5%Completes special projects as assigned and performs other related duties including but not limited to: serves as a representative for the Human Resources Office on committees and meetings. Participates in planning and conducting training courses for employees in personnel activities such as basic supervision, effective duty statements, and recruitment. CONDUCT, ATTENDANCE, AND PERFORMANCE EXPECTATIONSThis position requires the incumbent to maintain consistent and regular attendance; communicate effectively (orally and in writing) and with tact in dealing with the public and/or other employees; develop and maintain knowledge and skills related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and adhere to departmental policies and procedures. SUPERVISION RECEIVED AND EXERCISEDSupervision Received: This incumbent reports directly to and receives the majority of assignments from the Staff Services Manager II over the Classification and Pay Section. The incumbent also receives assignments from the Staff Services Manager III; Personnel Officer (CEA); the Deputy Director of the Division of Administration; the Chief Deputy Director; and/or the Director.Supervision Exercised:The incumbent directly supervises Associate Personnel Analysts, Staff Services Analysts, and a Personnel Technician II. WORK ENVIRONMENT, JOB REQUIREMENTS, PHYSICAL ABILITIES REQUIRED FOR THE JOB (if applicable), AND PERSONAL CONTACTS:Work Environment:The incumbent works in an air conditioned, low-rise office building with natural and artificial lighting. In addition, the incumbent works in either a cubicle or enclosed private office in close proximity to others. Some travel required by train, airplane, or automobile may be required.Special Requirements/Other Information:All DIR employees are expected to conduct themselves in a professional manner that demonstrates respect for all employees and others they come in contact with during work hours, during work-related activities, and any time they represent the Department. Additionally, all DIR employees are responsible for promoting a safe and secure work environment, free from discrimination, harassment, inappropriate conduct, or retaliation.Physical Abilities:The incumbent must sit, stand, and use a computer for extended periods. Additional Requirements/Expectations: Failure to effectively perform the duties of the position could result in incorrect or incomplete information dissemination to management and staff and the inability of the department to meets its goals and objectives. Failure to comply with laws, rules, and regulations could result in improper personnel practices that could result in legal action against the department. Personal Contacts:The incumbent will have daily contact with all levels of departmental personnel. Further, the incumbent represents the Department with State control agencies, especially the CalHR and SPB. The incumbent will also have direct and frequent interaction continuous interface with all levels of DIR management including representatives from the Office of the Director and division chiefs. Finally the incumbent will occasionally interact with applicants, members of the public, representatives from other state agencies, and the Labor and Workforce Development Agency.ACKNOWLEDGMENTS:I have read and understand the duties listed above and I certify that I possess essential personal qualifications including integrity, initiative, dependability, good judgement, and ability to work cooperatively with others; and a state of health consistent with the ability to perform the assigned duties as described above with or without reasonable accommodation. (If you believe reasonable accommodation is necessary, discuss your concerns with the hiring supervisor. If unsure of a need for reasonable accommodation inform the hiring supervisor, who will discuss your concerns with the Civil Rights Office). PRINT EMPLOYEE NAMEEMPLOYEE’S SIGNATUREDATEI certify this duty statement represents current and an accurate description of the essential functions of this position. I have discussed the duties of this position with the employee and provided the employee a copy of this duty statement.PRINT SUPERVISOR NAMESUPERVISOR’S SIGNATUREDATEHR APPROVAL DATE:C&P ANALYST’S INITIALS: ................
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