Microsoft Word - ISA Bookmark AY 2012_2013.docx - Cal Poly



1051560-57467500 Instructional Student Assistants (ISAs) Timesheet Basics ? ISA Timesheet access is via the “Single Click Access” button on the My Cal Poly Portal. Select “ISA Timesheet” (this is only for hours worked as an instructional student assistant – regular student assistant hours are entered under “Student Assistant Timesheet”.) ? Time entry is done using the punch time format; you clock “IN” when you start work and clock “OUT” when you finish. ? To save the time entries, choose “Submit” at the bottom of the page. Information to Remember ?If you have multiple ISA positions, take note of which record number you are reporting time in – this determines which department you are working in, what pay rate you receive and which department approver/timekeeper can do your online approval. ? Do not work as an ISA during academic break periods unless hired into a separate “break period” position. Contact your department for more details. ?Do not work more than 20 hours per week in all student jobs combined. More information can be found on the “ISA Self‐ Service and Information” page on the Payroll Website at the following address: Please check with your department approver/timekeeper for your department’s approval process. Your department may want you to do a screen shot of the hours you’ve entered to have your immediate supervisor sign, etc. before online approvals are done. IMPORTANT DATES PAY PERIOD LAST DAY TO ENTER TIME ONLINE PAY DAY 9/1 9/30/149/30/1310/15/1410/1-10/30/1410/30/1411/14/1410/31‐12/1/1412/1/1412/15/1412/2-12/31/1412/31/141/15/151/1 – 1/29/151/29/152/13/151/30 – 2/28/152/28/153/16/153/1 – 3/31/153/31/154/15/154/1 – 4/30/154/30/155/15/155/1 – 5/31/155/31/156/15/156/1 – 6/30/156/30/157/15/157/1 – 7/30/157/30/158/14/157/31 – 8/31/158/31/159/15/159/1 – 9/30/159/30/1510/15/15 If you miss the deadline to have your hours submitted and approved online, you must request these hours on a paper timesheet. The form and instructions can be found on the Payroll Website. Paychecks are available after 3pm on payday in Student Accounts – Bldg. 1, Room 211 Payroll Services afd.calpoly.edu/payroll (805) 756‐2605 ................
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