Nine Week Compliance Report Instructions:
Six/Nine Week Compliance Report Instructions for Diagnosticians:
1. Fill in your name and school at the top of EACH page of your report. (You will be able to do this once you save the program to your desktop)
2. If you are serving two schools, scroll down and fill in the name of your second school. Section one is for your first or only school… Section two is for your second school.
3. Transfers:
Outside –Enter the number of students who transferred into your school from
another district. Enter a “0” if you had no transfers.
In District – enter the number of students who have been placed at your school
from another in-district school. Enter a “0” if you had no transfers.
Re-evals – Enter the number of re-evals you have completed for transfer
students. Enter a “0” if you did not complete any re-evals for transfer students.
4. Referrals:
New – Enter the number of new referrals that you have received. Enter a “0” if you
did not received any new referrals
Speech – Enter the number of referrals that you have received from your Speech
Pathologist. Enter a “0” if you did not received any new referrals from speech.
# eligible – Enter the number of eligible referrals that you have completed. Enter a
“0” if you have not completed any eligible referrals. (Completed ARD is not required
but FIE should be complete)
# DNQ – Enter the number of referrals that are a DNQ. Enter a “0” if you have not
completed any referrals or have no DNQ referrals. (Completed ARD is not required
but FIE should be complete)
Pending – this number will be calculated for you.
% columns – these numbers will be calculated for you
5. Re-evaluations:
Enter the number of regular re-evaluations that you have completed. Enter a “0”
if you have not completed any regular re-evals. Remember the transfer re-evals
have already been entered. The total FIE column will automatically add re-evals
for transfers, regular re-evals and completed initials for you.
6. Caseload:
Start – Enter the number of students who are enrolled on your caseload at the
beginning of the school year. This number will calculate itself for the remaining
six/nine weeks.
In – this number will be calculated for you.
Out – Enter the number of students who left your school during the nine weeks. This
number should include students who have been dismissed, withdrawn, or
transferred to any other school. Enter a “0” if no students left your school.
Caseload - will be totaled for you by six/nine weeks after your initial entry.
Total Students - pink boxes at the bottom will calculate the actual number of
students you have worked with this school year. This number will not be the
same as your caseload. This cell is designed to reflect the number of students you
have worked with over the course of the year – not the number of student who
remain on your caseload.
7. Totals:
FIEs – this number will be calculated for you.
ARDs – Enter the number of ARDS you held for the nine weeks. Enter a “0” if you
did not hold any ARDs.
Caseload – this number will be calculated for you
DO NOT leave any of the fields blank. If a box is left empty the formulas won’t work.
8. Initial Referral Documentation: Complete form as referrals are received indicating the six/nine weeks
you received the referral. Add comments as needed in the right hand column to explain anything that is
not self explanatory… ie student withdrew before 30 day ARD…
9. Student Transfer Document:
Enter six/nine weeks of registration at your school and name of student
10. Date enrolled – Enter the date that the student enrolled at the campus. Date should
match school records.
11. Transfer ARD date – Enter the date that you have the transfer ARD. If an ARD is not
required, put the date that the student’s documents were accepted by the districts.
This date should match the date on the transfer verification form that the parent signs.
12. Transfer FIE – Enter the date of the student’s FIE from the previous district.
13. Transfer Eligibility - Enter previous ISD eligibility
14. 30 day ARD – Enter date of your placement ARD
15. District FIE date – Enter date of your re-eval. If you did not re-eval the transferring
student, this column will be blank.
16. District eligibility – Enter eligibility that the District will use to serve the student.
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