Kronos Timekeeper Managing Employee Time Guide

Kronos Timekeeper Managing Employee Time Guide

01/19/2015 V7.0

Kronos Timekeeper Course

CONTENTS

Module One: Course Essentials .....................................................................................................................................3 About this Course ......................................................................................................................................................4

Module Two: Introduction to Kronos Timekeeper .......................................................................................................5 Advantages of Kronos Timekeeper for East Carolina University ...............................................................................6 The Payroll Process ....................................................................................................................................................7

Module Three: Navigating Kronos Timekeeper .............................................................................................................8 Logging On .................................................................................................................................................................9 Signing Out...............................................................................................................................................................10 Inactivity Time Out ..................................................................................................................................................10 Navigating Kronos Timekeeper Pages .....................................................................................................................11 The Key Areas of Navigator .....................................................................................................................................11 Navigating the Active Workspace............................................................................................................................15

Module Four: Performing Daily Tasks..........................................................................................................................18 Reviewing Employee Exceptions .............................................................................................................................19 Using Alerts..............................................................................................................................................................19 The Current Exceptions Widget ...............................................................................................................................22 Managing Employee Exceptions ..............................................................................................................................26 Correcting Missed Punches .....................................................................................................................................26 Reviewing Employee Requests using Alerts ............................................................................................................38 The Request Manager Widget .................................................................................................................................39

Module Five: Managing Other Timecard Edits ............................................................................................................45 Timecard Edits Overview .........................................................................................................................................46 Accessing the ECU Exceptions Genie .......................................................................................................................46 The ECU Last Week Perm Nonexempt Genie ..........................................................................................................47 Sorting Columns in a Genie......................................................................................................................................47 Accessing an Individual Timecard ............................................................................................................................49 Accessing Multiple Timecards .................................................................................................................................49 Timecard Layout ......................................................................................................................................................51 Entering a Pay Code Amount on a Half Worked Day ? Hourly Timecard ................................................................54 Entering a Pay Code Amount on a Full Day ? Hourly Timecard...............................................................................55 Entering work Rule Transfers...................................................................................................................................56 Entering a Historical Edit .........................................................................................................................................60

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Kronos Timekeeper Course Module Six: Finalizing Timecards.................................................................................................................................63

Reviewing Time and Attendance Information .........................................................................................................64 Pay Period Close Overview ......................................................................................................................................64 The ECU Pay Period End Data Genie........................................................................................................................65 Approving Timecards ...............................................................................................................................................66 Generating Reports..................................................................................................................................................71

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Kronos Timekeeper Course

MODULE ONE: COURSE ESSENTIALS

MODULE OBJECTIVES:

Describe the content within the instructor-led course. Discuss the format of this course. Understand the layout of the reference guide.

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Kronos Timekeeper Course

ABOUT THIS COURSE

The instructor-led course is delivered in seven modules. The content of the course is delivered in the same order in which you perform your daily and pay period tasks. As you proceed through the course, the Facilitator explains the concepts of each task and then guides you through hands-on practice exercises. Below is an outline of the instructor-led modules that are covered in this class:

COURSE MODULES

MODULE 1: COURSE ESSENTIALS MODULE 2: INTRODUCTION TO KRONOS TIMEKEEPER MODULE 3: NAVIGATING KRONOS TIMEKEEPER MODULE 4: PERFORMING DAILY TASKS MODULE 5: MANAGING OTHER TIMECARD EDITS MODULE 6: FINALIZING TIMECARDS

COURSE CALLOUTS

Certain elements of the Workforce Timekeeper application require special attention. The course identifies those elements by using one of the icons displayed below.

Warning

The warning icon identifies potential problems or issues to consider.

Policy

The business policy icon outlines specific policies that need to be followed for specific tasks.

Additional Information

The information icon provides helpful hints regarding certain tasks.

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