Research Office



Scheduling On the LARC and LPSC Exchange CalendarsHere are instructions for the current versions of email client software, for PC and Mac, and for webmail, on using the Exchange calendars for scheduling appointments in the LARC and LPSC rooms. Not everyone has permission to all of the rooms, but you should be able to ‘Invite’ the rooms that you have used in the past.Windows / Outlook 2010Go into your Calendar and create a new appointment on your calendar, by right-clicking in the date / time slot desired and selecting New Appointment.Put in a subject and the location (the locations begin with LARC or LPSC, followed by the room number and description, and are listed in the Global Address List). Click on the Invite Attendees button near the top-middle of the window (gold in picture at left, below).Use the To: button to find the room, click the Required button, then click OK. You can also invite people in this same way. Your meeting window should now look like this (picture at right, above):Click the Send button to the left of the Subject and Location. You should receive an email message soon after letting you know if your request was Accepted or Declined, which is dependent on whether there is an available slot at the time you selected (Declined means that there was something already scheduled then).Macintosh / Outlook 20111.Go into your Calendar and create a new appointment on your calendar, by Control-clicking in the date / time slot desired and selecting New Appointment.2.Put in a subject and the location (the locations begin with LARC or LPSC, followed by the room number and description, and are listed in the Global Address List). Click on the Invite button near the top-left of the window (blue head icon in picture at right, above).3.Use the To: button to find the room, (you can also invite people in this same way); your meeting window should now look like this (picture at right, below). Then click Send.4.You should receive an email message soon after letting you know if your request was Accepted or Declined, which is dependent on whether there is an available slot at the time you selected (Declined means that there was something already scheduled then).WebmailIf you have an Exchange account or access to one you can use, you may use Webmail to schedule an appointment on a calendar by “inviting the room (also known as a ‘resource’) to an appointment you make on your own calendar. The room will then send you an email to let you know if your invitation was accepted or declined.In your Webmail calendar, click on New Appointment for the date you want and enter the time, and a subject. Then click on the Invite Attendees button at the upper –center in the blue bar.You should see a window like the one on the right. You will need to enter the location (you may need to enter it into the Resource box, or it might show up as an option on the lower left, in which case you would select the room and click on the Resource button). Invite people if you want and then click the Send button; now you should check your Inbox to see what the reply from the room says. ................
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