Academic - UC Santa Barbara



Academic Annual Strategic PlanningYEARLY PLANNINGSet goals you want to accomplish by the year’s end.Map those goals onto academic quarters and then months of the year. File it in DropBox so you can access it anytime and anywhere. Print it out, tack it onto the wall near your desk.QUARTERLY & MONTHLY PLANNINGMake a monthly calendar template, blocking out all your regular commitments (daily writing, e-mail (best if confined to discrete hours), class preparation and classes, committee / departmental meetings, children, exercise, activities, weekly appointments, etc.).Date bookCalendar templates in Word or ExcelAt the end/start of each month, divide monthly tasks into weeks.WEEKLY PLANNINGStart by scheduling your first week in detail.Google calendarDate bookWeek schedule templates in Word or ExcelTurn tasks into action items.e.g. Not “revise article” but:insert 2 hours Monday for “read reviewer comments, identify list of specific things/sections to revise, and what information is needed to revise each thing/section.”Insert 2 hours Tuesday for “literature search and download articles into a DropBox file to address Reviewer 1 comments about theoretical context”Insert 3 hours Thursday for “read articles and summarize new knowledge in new paragraph in revised article” And so onLEAVE SOME TIMES OPEN EACH DAY for catch up and unexpected new tasks.At the end of the week:cross off all tasks accomplished last weekmove incomplete tasks into next weekConsult monthly and quarterly calendar to insert next week’s scheduled tasks into calendarDecide which tasks need to be deleted, postponed, delegated.Separate tasks into categories (e.g., personal, writing, research, service, teaching) to properly balance your priorities.Too much time on teaching and service compared to writing grant proposals and publications? No time scheduled for exercise or family?Look at your plan every morning before doing anything else.Annual GoalsFALL QUARTERWINTER QUARTERSPRING QUARTERSUMMERREWARDSFALL QUARTERGOALS:OCTGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4NOVGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4DECGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4WINTER QUARTERGOALS:JANGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4FEBGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4MARGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4SPRING QUARTERGOALS:APRGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4MAYGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4JUNGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4SUMMER QUARTERGOALS:JULGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4AUGGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4SEPGOALS: Writing/ResearchTeachingAdmin/ServicePersonalWeek 1Week 2Week 3Week 4 ................
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