VIVIAN KIRKPATRICK-PILGER - Orange County, California



VIVIAN KIRKPATRICK-PILGER

Experience:

Management Services Officer IV April 1990 to Present

Electrical Engineering and Computer Science

Henry Samueli School of Engineering

University of California, Irvine 92697

Responsible for planning, organizing and directing the administrative and financial operations of the largest department in the Henry Samueli School of Engineering, in coordination with the Chair, in the areas of short and long-term financial planning and management; academic and staff personnel; teaching and research programs; space and equipment; instructional program management; and community liaison activities. Direct supervision of Business Office, Graduate Admissions, Instructional Support, and Faculty Support personnel. Direct and oversee all financial activity in this complex funding environment which includes state and federal funding, extramural resources, contracts and grants, gifts, etc., involving multiple funding agencies.

Senior Administrative Analyst July 1989 to April 1990

Financial Controller

Radiological Sciences

College of Medicine - UCI Medical Center

University of California, Irvine

Served as Financial Controller for departmental financial operations which included the California College of Medicine (College of Medicine), Irvine Medical Center, UCI Medical Plaza and Pavilion. Managed all service contracts and reported professional fee billing. Developed long-range budgetary projections and strategy for implementation. Responsible for developing information systems and participating in the department decision making process which involved negotiation with both University and industry officials at many levels.

Vivian Kirkpatrick-Pilger

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Senior Administrative Analyst July 1988 to July 1989

Business and Financial Manager

Office of Vice Chancellor - Health Sciences

Faculty Practice/Medical Group

UCI Medical Center

Orange, CA

Responsible for planning, development and complex analysis of the financial and business administration of multiple units and resources integrated with hospital and college administration and clinical practices. Analysis of expense and revenue patterns and deployment of resources. Responsible for capital budget development for

equipment, renovations, etc. Established chart of accounts for various practices. Directed purchasing, payroll, contracts, accounting and facilities activities.

Administrative Analyst November 1983 to July 1988

Business Manager/Contracts & Grants Administrator

Department of Obstetrics & Gynecology

UCI Medical Center

Orange, CA

Directed the financial and administrative analysis and business administration of the Department under the general direction of the Management Services Officer and the Department Chairman. Responsibilities included operational management, coordination and supervision of the business office; finance and budget for approximately $10 million annually, in over 90 account/fund combinations which included: hospital, letters of agreement, 19900 State funds, County Contracts, Contracts and Grants, and Foundation funds. All financial analysis and reporting, oversee contracts and grants, accounting, payroll, purchasing, foundation accounting and various other related functions. Responsible for coordination of all facilities management for all locations. Served as Acting MSO in absence of the MSO.

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Vivian Kirkpatrick-Pilger

Administrative Assistant II October 1980 to November 1983

Office Support Supervisor

Controller’s Office

UCI Medical Center

Orange, CA

Under the General Direction of the Hospital Controller, supervised the support staff of the Controller’s Office, responsible for Controller’s Office ledger review, budget preparation, staffing, timecards, accounting, purchasing, storehouse and monthly hospital financial statement production.

Senior Administrative Aide March 1978 to October 1980

Transit Services & Finance & Administration

Orange Country Transit District

(Now known as O.C. Transit Authority)

11222 Acacia Parkway (location at the time)

Garden Grove, CA 92642

Responsibilities included preparation of staff reports for presentation to the Board of Directors; development of special resource files and information management; coordination of Assistant General Manager and Staff Director of Transit Services, and Staff Director of Finance and Administration staff efforts in relation to projects/reports, etc. Assisted in preparation of departmental budget data, and development of staff reports to the Board of Directors. Secretary of the Service Review Committee.

Transportation Clerk May 1976 to March 1978

Maintenance Department

Orange County Transit District

Garden Grove, CA

Maintained vehicle cost reports, prepared safety inspection schedules, timekeeper, preparation of monthly reports, etc.

Vivian Kirkpatrick-Pilger

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Procurement Assistant July 1973 to May 1976

Auto Service Center

Navy Exchange

Naval Air Station

Los Alamitos, CA

Responsible for purchasing and inventory control for the 18 bay Auto Service Center. Supervised semi annual inventory, set up purchase orders, ordered stock and auto parts. Liaison with all vendors.

Education:

University of California, Irvine Extension

Santa Ana College

Goldenwest College

UC Business Officers Institute (certificate)

Certificate of Completion in Special District Leadership and Management (October 2005)

University of California, Irvine Leadership Academy, 2007 (First graduating class)

RAMP Certificate (Research Administration Management Program) 2007

Current and Past Appointments:

Member and President of the Board of the Rose Center Foundation, Inc., for the City of Westminster’s Theater Arts (Current)

Member, Orange County Regional Recreation and Trails Commission (Appointed by County Supervisor)

Member, Community Advisory Group, City of Westminster (Current)

Chairperson, Community Advisory Group, City of Westminster (Past Chairperson) (Current Member)

Commissioner, and past Chairman, Community Parks and Recreation Commission, City of Westminster) (Past) (Chairman position rotates)

Member of the Advisory Committee for the Disabled (Current)

Member, Mayor’s Ad Hoc Zoning Committee, City of Westminster (Current)

Member, Residential Standards Committee (Current)

Individual Member, Westminster Chamber of Commerce (Current)

Member, Infrastructure Advisory Committee (Past)

Director and President, Midway City Sanitary District (MCSD) (Past) (Elected 2004-2006)

MCSD Representative to the Westminster Chamber of Commerce (Past)

MCSD Alternate to the Orange County Sanitation District (Past)

MCSD Representative to the California Association of Sanitation Agencies (Past)

MCSD Alternate Representative to the Midway City Chamber of Commerce (Past)

Member, Garden Grove Unified High School District Parent Advisory Committee (past)

Appointee, Student Fee Advisory Committee, UC Irvine (member) (Past)

President, Garden Valley Homeowners Association (Past)

Treasurer, Garden Valley Homeowners Association (Past)

President, Citizens for Government Accountability (Current)

Honors and Certificates:

• Community Association Institute Board Person of the Year 2004 (State of

California, County of Orange)

• Certificate of Nomination for Excellence in Leadership, nominated by staff for

the 2005 “Staff Assembly Excellence in Leadership Award”

• Certificate of Completion – UCI Diversity Development Program 2006

• Twenty-five year UCI Service Award – June 2006

• Certificated Ethics Training

• Certificated Training in the Prevention of Sexual Harassment

• Certification in RAMP (Contracts and Grants training - Research Administration)

• First Graduating class of the University of California Leadership Institute, 2007

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