CALIFORNIA STATE PRISON-SACRAMENTO



CORRECTIONAL TRAINING FACILITY-SOLEDAD

JOB DESCRIPTION

Job Title: Supervising Correctional Cook, DOC

Position No.: 101-211-5480-XXX

Division: Business Services

Department: Food Services

Reports To: Assistant Correctional Food Manager

Prepared By:

Prepared Date:

Approved By: ____________________

MICHELLE WILSON

Staff Services Manager I

SUMMARY:

Under the direction of the Assistant Correctional Food Manager, the Supervising Correctional Cook is responsible for planning, organizing, and supervising the preparation, cooking, distribution, and serving of food to residents (inmates). The Supervising Correctional Cook supervises the maintenance of food services equipment, supplies, and work areas; provides assignments, instruction, and training to staff; instructs, leads and supervises inmates; and maintains order.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING (other duties may be assigned):

25% Plans, directs, coordinates, and supervises the preparation, cooking, and serving of food to inmates. Assigns work duties and supervises the daily operations of the food service production areas.

25% Supervises and monitors food production, quality control, food handling techniques, and sanitation. Supervises the sanitation and maintenance of food services equipment, supplies, and work areas. Maintains and enforces proper tool control.

15% Prepares monthly Supervising Cook I work schedules and coordinates training schedules for employees. Keeps records and prepares reports including: staff timekeeping, monthly overtime reports, copy machine usage, maintenance records, computer inventory/usage report, tool control reports, duty statements, performance appraisals, and inter/intra departmental memoranda on policies.

10% Plans menus and makes necessary adjustments in accordance with established food regulations and determines the amount of food to be prepared. Oversees the inventorying, requisition, receipt, storage and distribution of food and nonfood supplies.

10% Generates appropriate documents associated with the food ordering process and actively participates in the purchasing of food supplies, feeding materials, and supplies for the Food Services department.

5% Maintains order and supervises the conduct of staff and inmates. Responds to alarms and assists in the securing of work areas. Performs inspections and searches of work areas and inmates for contraband.

5% Supervises and instructs clerks and at times of staff shortage, instructs, leads or supervises inmate workers assigned to the food services department.

5% Participates in the recruitment and hiring of personnel (Supervising Cook I). Communicates with warehouse personnel regarding food deliveries.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING: None noted.

SUPERVISORY RESPONSIBILITIES: The Supervising Correctional Cook supervises two to six Supervising Cook I’s, and one Butcher II position. This includes scheduling, training, evaluating, and participating in hiring.

INMATE SUPERVISORY RESPONSIBILITIES: When inmate labor is utilized, the Supervising Correctional Cook is responsible for supervising inmate conduct; maintaining strict control over materials which could be used to make weapons; maintaining time cards; completing performance evaluations; and taking appropriate corrective action when established procedures are not followed. During periods of institutional lockdown or emergency, inmate labor may be limited or nonexistent.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Equivalent to completion of the twelfth grade and; Either I One year in California State service performing the duties of a Supervising Cook I (Correctional Facility). or II Two years of experience in a supervisory capacity over cooks and allied workers with responsibility for supervising, planning, and scheduling the preparation, cooking, and serving of meals for at least 300 persons per meal.

LANGUAGE SKILLS: Ability to communicate effectively at a level required for successful job performance, keep records and prepare reports.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commission, proportions, and percentages; multiply, divide, add, and subtract in all units of measure using whole numbers, common fractions, and decimals; and compute rate, ratio, and percents.

REASONING ABILITY: Ability to plan palatable and adequate menus; plan, organize, and direct the work of others; adjust rations to changing needs; keep inventories and make requisitions; use of appropriate equipment; judge food quality; prepare and cook all food groups; determine food quantities necessary for groups of varying size; direct the preparation of special diets (both medical and religious); plan food production to schedule; plan and conduct in-service training programs; analyze situations accurately and adopt an effective course of action.

CERTIFICATES, LICENSES, REGISTRATIONS: None

OTHER QUALIFICATIONS: Knowledge of principles, procedures, and equipment used in the storage, care, preparation, cooking (including baking), dispensing, and serving food in large quantities; kitchen sanitation and safety measures used in the operation, cleaning, and care of utensils, equipment, and work areas; food handling sanitation; food values as well as nutritional and economical substitutions within food groups; food accounting; use of purchase orders for food and equipment; methods of cutting and preparing meat; and training methods. Knowledge required of principles of effective supervision; laws and rules governing supervision of inmates, including disciplinary actions, inmate appeals, and work incentive programs.

SPECIAL PERSONAL CHARACTERISTICS: Must have a sympathetic understanding of, and willingness to work with, the inmate population of a State correctional facility. Ability to demonstrate supervisory ability. Must have personal cleanliness, good sense of smell and taste, and be free from communicable diseases.

SPECIAL PHYSICAL CHARACTERISTICS: Persons appointed to positions in this class must be reasonably expected to have and maintain sufficient strength, agility, and endurance to perform during stressful (physical, mental, and emotional) situations encountered on the job without compromising their health and well being or that of their fellow employees or that of inmates. Assignments during tour of duty may include sole responsibility for the supervision of inmates and/or the protection of personal and real property.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following is a definition of the on-the-job time spent in physical activities:

Constantly: Involves 2/3 or more of a workday

Frequently: Involves 1/3 to 2/3 of workday

Occasionally: Involves 1/3 or less of workday

N/A: Activity or condition is not applicable

Standing: Frequently - approximately half the day is spent standing or walking to meetings, to the warehouse, to perform inspections, or observe food production in progress.

Walking: Frequently - approximately half of the day is spent walking, in conjunction with standing, around the food service area, or to and from meetings, the warehouse, and training classes.

Sitting: Frequently - approximately half of each day is spent at a desk performing paperwork.

Lifting: Occasionally - up to 55 pounds of food product during lockdowns or other emergencies.

Carrying: Occasionally - will carry supplies short distance to hand carts or motorized conveyance.

Bending/Stooping: Occasionally - to perform searches, sanitation inspections, product inspection, and to retrieve files from filing cabinets.

Reaching in Front of Body: Occasionally - when required to load food carts, transfer food, or assist in the cooking of food in steam kettles.

Climbing: Occasionally - may climb to perform inventories, search for contraband, or conduct sanitation inspections.

Balancing: Occasionally - to maintain balance while climbing or working on wet surfaces.

Pushing/Pulling: Occasionally - while moving food carts or transporting food products during emergencies and when opening and closing doors and heavy gates.

Crouching/Kneeling: Occasionally - when performing searches, sanitation inspections, product inspections, and retrieving files from filing cabinets.

Fine Finger Dexterity: Occasionally - when inspecting produce or food product and/or writing and using the computer.

Hand/Wrist Movement: Frequently - while typing on a keyboard, reviewing documents, inspecting, or keying doors.

Driving Cars/Trucks/Forklifts/Other Equipment: Occasionally - utilizes a food delivery truck when assisting in the delivery of product and, rarely, a forklift for the movement of pallets during staff shortages.

Hearing/Speech: Constantly - to communicate by telephone or in person on an ongoing basis and when attending daily staff and production meetings and supervising inmates and staff.

Sight: Constantly - necessary to perform administrative tasks, oversee food production and sanitation measures, and to protect and maintain the safety of persons and property.

Taste: Necessary to test the quality of food product.

Smell: Necessary to test the quality of food product.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The Supervising Correctional Cook will occasionally be exposed to gas, diesel, or propane fumes from the trucks and fork lifts located on the back dock or in the Warehouse; will frequently be exposed to temperature extremes and/or wet or humid conditions due to the heat generated in main kitchen scullery area, as well as freezing temperatures due to the chill blast process; and will occasionally be exposed to outdoor weather conditions when going to meetings in other buildings.

MACHINES, TOOLS, EQUIPMENT, AND WORK-AIDS: Telephone, computer, calculator, file cabinets, and facsimile machines as part of regular office duties. Additionally, the Supervising Correctional Cook must be familiar with, and able to operate, all food services equipment including professional bakery and butcher shop machinery.

COMMENTS: A Supervising Correctional Cook must be able to work any of the shifts listed below and work overtime as necessary. The hours of the shifts are as follows:

1. A.M. 0400-1200

2. P.M. 1100-1900

3. Relief Varies

4. Purchasing Desk 0700-1500

Information for this job description was obtained by reviewing the California State Personnel Board Specification for the position and through observation of duties as they are currently performed.

EMPLOYEE'S COMMENTS:

GENERAL DUTY STATEMENT ADDENDUUM.

Reasonable Modification/Accommodation: Reasonable modification or accommodation is the process of modifying policy, procedure, physical plant, etc. to facilitate access to programs, services, and activities for inmates with disabilities. Under the Americans with Disabilities Act (ADA), inmates with disabilities have a right to request reasonable modification or accommodation to access programs, services, and activities of the Department. The ARP provides that such requests may be denied only if one or more of the following four defenses apply:

1. Legitimate Penological Interest,

2. Undue Burden and Fundamental Alteration,

3. Direct Threat,

4. Equally Effective Means;

These defenses are derived from the ADA and from the 1987 United States Supreme Court decision in Turner v. Safley. Staff should consult ARP II.H, Justification for Denial of Requests for Reasonable Accommodation for detail on the applicability of these defenses. If CDCR staff denies requests for reasonable modification or accommodation where these defenses do not apply, the denial may not be legally defensible and the CDCR will continue to be deficient with respect to compliance with federal law and federal court order.

Equally Effective Communication: The ARP and the Americans with Disabilities Act (ADA) require public agencies to ensure equally effective communication with inmates, in particular where important interests such as due process, health care delivery, legal, etc. are at stake. In these instances, the ADA requires public agencies to give primary consideration to the preferred method of communication of the individual with a disability. Staff is required to dedicate additional time and/or resources as needed to ensure equally effective communication with inmates who have communication barriers such as hearing, vision, speech, learning, or developmental disabilities. Inmates with severe hearing impairments who rely on sign language for effective communication have been most underserved in this area. It is my expectation that DAI staff will take necessary steps to obtain the services of a qualified sign language interpreter for communications that involve due process, appeals, notice of conditions of parole, classification committee hearings, etc; attempting to use written communication for these contacts violates the ARP and the ADA. The ARP and CDCR policy require staff to document their determination that the inmate understood the communication, the basis for the determination, and how the determination was made. A good technique is asking the inmate to explain what was communicated in his or her own words.

Tracking: The ARP requires Classification and Parole Representatives (C&PR) and Reception Center Correctional Counselors-III (RC CC-III) to develop local procedures for tracking inmates with disabilities based upon the CDC Form 1845. Deputy Director Memorandum 159/03, dated November 25, 2003, implemented the Armstrong Clark Tracking System (ACTS) and requires all institutions to use this system for tracking all inmates with DPP and DDP codes. The ACTS was designed to work in conjunction with the CDC 1845, rev. 01/04, and includes fields dedicated for entering and reporting housing restrictions such as lower bed/lower tier housing, accommodations for effective communication, and prescribed health care appliances. C&PRs and RC CC-IIIs are required to distribute updated ACTS housing rosters to division heads bi-weekly and division heads are required to distribute the rosters to housing units, custody supervisors, correctional counselors, etc. It is my expectation that custody supervisors will ensure ACTS rosters are used to identify inmates with housing restrictions and ensure they are housed appropriately. Staff shall also use ACTS rosters to identify effective communication needs, in particular the need for a sign language interpreter.

Inmates with Housing Restrictions: the ARP requires doctors to generate chronos with physical limitations for inmates verified with certain CDC 1845 disabilities. These limitations often involve housing restrictions. It is custody staff’s responsibility to ensure inmates are housed consistent with housing restrictions; therefore, institutions shall establish local procedures to ensure chronos with housing restrictions are forwarded to the C&PR/RC CC-III and to the custody supervisor responsible for inmate housing. If the inmate has a DPP code, the C&PR/RC CC-III or designee shall update the housing restriction information in the ACTS. The custody supervisor shall conduct bed moves if necessary to accommodate the inmate expeditiously according to the documented housing restrictions. Also, custody supervisors shall train housing officers to report all cases where inmates are not housed consistent with documented housing restrictions.

Prescribed Health Care Appliances: ARP IV.F.3 provides that inmates shall not be deprived of appliances that were properly obtained while in CDCR custody unless for documented safety or security reasons or a physician determines it is no longer necessary or appropriate. Unless an inmate misuses a prescribed appliance in a manner that threatens safety or security, there is no legally defensible reason for custody staff to take it away after the custody captain or designee has reviewed it for safety and security concerns and approved it.

________________ _________ ___________________________ __________________

|Print Employee's Name |Employee's Signature |Date |

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Supervisor's Statement: I have discussed the duties of the position with the employee.

___________________________ ___________________________ __________________

|Print Supervisor's Name |Supervisor's Signature |Date |

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SCC

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