20 CALIFORNIA EMPLOYER’S GUIDE

Please note: Page 59 The 2020 Quarterly Payment Table Correction:

? Timely Settlement Date August 1, 2020 should be corrected to August 3, 2020.

? Timely Settlement Date November 13, 2020 should be corrected to November 3, 2020.

? Taxes Due February 1, 2021 should be corrected to January 1, 2021.

We apologize for the inconvenience.

2020 CALIFORNIA

EMPLOYER'S GUIDE

DE 44 Rev. 446 (1-1280) (INTERNET)

Cover + 118 pages

CU

Important Information

Electronic Reporting and Payment Requirement: All employers must electronically submit employment tax returns, wage reports, and payroll tax deposits to the Employment Development Department (EDD). For more information, visit the and related noncompliance penalties (edd.EfileMandate) or refer to page 49.

e-Services for Business: Employers can file, pay, and manage their employer payroll tax account online. For more information, visit e-Services for Business (edd.e-Services_for_Business) or refer to page 50.

State Information Data Exchange System (SIDES): Employers and third-party administrators can elect to electronically receive and respond to the EDD Notice of Unemployment Insurance Claim Filed (DE 1101CZ) using SIDES. For more information, visit SIDES (edd.SIDES).

New Employee Registry (NER): All employers are required by law to report all newly hired or rehired employees to the NER within 20 days of their start-of-work date. For more information, visit NER FAQs (edd.payroll_taxes/faq_-_california_new_employee_registry) or refer to page 53.

Tax Seminars: The EDD offers no-cost seminars to help employers comply with state payroll tax laws. For more information, visit payroll tax seminars (edd.payroll_tax_seminars) or refer to page 1.

Fraud Prevention, Detection, Reporting, and UI Rate Manipulation: For information on how to prevent and detect UI fraud, visit UI Fraud (edd.unemployment/fraud_and_penalties_what_you_need_to_ know) or refer to page 84.

is a serious problem that has a financial impact on employers and can result in higher UI taxes for all employers. You can help by responding timely to requests for wage information. For more information, visit UI claim notices (edd.unemployment/responding_to_ui_ claim_notices).

California Employer Newsletter: For the latest news and helpful information, refer to the quarterly California Employer Newsletter (edd.payroll_taxes/california_employer_newsletter).

2020 Payroll Tax Rates, Taxable WAmounts

Unemployment Insurance (UI) The 2020 taxable wage limit is $7,000 per employee. The UI maximum weekly benefit amount is $450. The UI tax rate for new employers is 3.4 percent (.034) for a period of two to three years. The employer rates are available online at e-Services for Business (edd.e-Services_for_Business).

Employment Training Tax (ETT) The 2020 ETT rate is 0.1 percent (.001) on the first $7,000 of each employee's wages.

State Disability Insurance (SDI) The 2020 SDI withholding rate is 1.0 percent (.01). The rate includes Disability Insurance (DI) and Paid Family Leave (PFL). The SDI taxable wage limit is $122,909 per employee, per year. The 2020 DI/PFL maximum weekly benefit amount is $1,300.

California Personal Income Tax (PIT) Withholding California PIT withholding is based on the amount of wages paid, the number of withholding allowances claimed by the employee, and the payroll period. Please refer to page 13 for additional information on PIT withholding or refer to the PIT withholding schedules available on page 17.

For additional rate or PIT withholding information refer to page 10 or visit Rates and Withholding (edd.payroll_taxes/rates_and_withholding).

DE 44 Rev. 46 (1-20) (INTERNET)

Inside Cover + 118 pages

CALIFORNIA LABOR AND WORKFORCE DEVELOPMENT AGENCY

Gavin Newsom, Governor

California Labor and Workforce Development Agency

Patrick W. Henning Director

Gavin Newsom Governor

Dear California Employer:

The Employment Development Department (EDD) recognizes that employers are vital to California's economy and, like you, the EDD wants your business to thrive well into the future.

A part of that success includes making it easier to file and pay with e-Services for Business (edd.e-Services_for_Business). Using e-Services for Business to comply with the e-file and e-pay mandate is a fast, easy, and secure way to manage your employer payroll tax accounts online. These are just a few of the features available now on e-Services for Business:

? File an Unemployment Insurance (UI) benefit charge or UI rate protest. ? File a Power of Attorney (POA) Declaration (DE 48). ? File a Report of New Employee(s) (DE 34). ? File a Report of Independent Contractor(s) (DE 542). ? Express Pay, which allows you to make an electronic payroll tax payment with no

enrollment requirement.

In addition to payroll taxes, our website contains valuable information for employers and their employees on topics such as Unemployment Insurance, Disability Insurance, and Paid Family Leave, jobs and training, labor market information, seminars, and EDD forms and publications. Stay informed about our programs and services by subscribing to the EDD's email subscription service (edd.about_edd/get_email_notices).

All of these services are provided for you with your continued success in mind. For additional information about any of these programs, services, seminars, or forms and publications, visit the EDD website (edd.) or call the Taxpayer Assistance Center at 1-888-745-3886.

Your contribution is important to us because together, we can make a visible difference for the state of California.

Sincerely,

PATRICK W. HENNING Director

PO Box 826880 ? Sacramento, CA 94280-0001 ? edd.

DE 44 Rev. 46 (1-20) (INTERNET)

Director's Letter + 118 pages

MANAGE YOUR EMPLOYER PAYROLL TAX ACCOUNT ONLINE!

Use the EDD e-Services for Business to electronically file reports, make deposits, update addresses, and much more.

Enroll today at e-Services for Business (edd.e-Services_for_Business).

edd.

DE 44 Rev. 46 (1-20) (INTERNET)

EDD Info. + 118 pages

Taxpayer Assistance Center 1-888-745-3886

Seminars to Help Employers Succeed .................................................................................................................. 1 Introduction .............................................................................................................................................................. 2 Quick and Easy Access for Tax Help, Forms, and Publications ......................................................................... 3 How to Get Started .................................................................................................................................................. 4

Flowchart ............................................................................................................................................................ 5

2020 Forms and Due Dates .................................................................................................................................... 6

Who Is an Employer and When to Register .......................................................................................................... 7

Who Is an Employee? ............................................................................................................................................. 8 ABC Test Employee or Independent Contractor ................................................................................................. 8

What Are State Payroll Taxes? ............................................................................................................................... 9 Unemployment Insurance (UI) ............................................................................................................................ 9 Employment Training Tax (ETT) ......................................................................................................................... 9 State Disability Insurance (SDI) .......................................................................................................................... 9 California Personal Income Tax (PIT) ................................................................................................................. 9 State Payroll Taxes (table) .................................................................................................................................. 10 Help Us Fight Fraud ............................................................................................................................................ 10

What Are Wages? .................................................................................................................................................... 11 Subject Wages .................................................................................................................................................... 11 Personal Income Tax (PIT) Wages ..................................................................................................................... 11 Are Subject Wages and PIT Wages the Same? ................................................................................................. 11 Employers Subject to California Personal Income Tax (PIT) Only ...................................................................... 11 Meals and Lodging .............................................................................................................................................. 12 Additional Information ......................................................................................................................................... 12

Personal Income Tax (PIT) Wages Subject to California Withholding ................................................................ 13 How to Determine Which Wages Require PIT Withholding ................................................................................ 13 Marital Status, Withholding Allowances, and Exemptions Form W-4 and DE 4 ................................................. 13 Employer's Obligations for the Form W-4 and DE 4 ........................................................................................... 14 How to Determine PIT Withholding Amounts ...................................................................................................... 15

What if Your Employee Wants Additional PIT Withholding? ......................................................................... 15 How to Withhold PIT on Supplemental Wages ................................................................................................... 15 Quarterly Estimated Payments ........................................................................................................................... 15 Wages Paid to:

California Residents ..................................................................................................................................... 16 Nonresidents of California ............................................................................................................................ 16

PIT Withholding on Payments to Nonresident Independent Contractors ............................................................ 16 Additional Information ......................................................................................................................................... 16

California Withholding Schedules for 2020........................................................................................................... 17

Electronic Filing and Payment Requirements E-file and E-pay Mandate for Employer .............................................................................................................. 49

Online Services e-Services for Business ...................................................................................................................................... 50 Express Pay ........................................................................................................................................................ 51

Required Forms ....................................................................................................................................................... 52 Report of New Employee(s) (DE 34):..................................................................................................................

Overview ................................................................................................................................................................... 53 Sample DE 34 Form ..................................................................................................................................... 54

Report of Independent Contractor(s) (DE 542): Overview ....................................................................................................................................................... 55

edd.

DE 44 Rev. 46 (1-20) (INTERNET)

i + 118 pages

Taxpayer Assistance Center 1-888-745-3886

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