GFO-20-606 Questions and Answers - Home Page-California ...



Questions and AnswersZero-Emission Drayage Truck and Infrastructure Pilot ProjectGFO-20-606Disclaimer: Textual content contained within brackets to be removed.Revised January 19 [15], 2021The following answers are based on California Energy Commission (CEC) and the California Air Resources Board (CARB) staff’s interpretation of the questions received. It is the Applicant’s responsibility to review the purpose of the solicitation and to determine whether or not their proposed project is eligible for funding by reviewing the Eligibility Requirements within the solicitation. The CEC and CARB cannot give advice as to whether or not a particular project is eligible for funding, because not all proposal details are known.AdministrationQ1. Will the deadline for proposal submissions be extended to allow for Applicants to adjust their proposals as necessary in response to answers being posted on January 15?A1. Yes. The timeline has been extended to February 15, 2021. Please see Addendum #1.Q2.Will CEC/CARB oral responses to questions posed in advance of the pre-application workshop or asked during the workshop be considered binding? A2.Verbal responses to questions asked prior to or during the workshop are not binding and are subject to change. CEC and CARB are releasing this formal question and answer document, in addition to Addendum #1 of GFO-20-606, which is binding.Q3.Are there any requirements for submitting ADA compliant documents?A3.Applicants must ensure that all products submitted, uploaded, or otherwise provided by the Applicant, its project partners, and/or its subcontractors, including but not limited to data, software, plans, drawings, specifications, reports, operating manuals, notes, and other written or graphic work prepared in the course of performance of this Contract (collectively, the “Work”), comply with Web Content Accessibility Guidelines 2.1, levels A and AA ().Q4.Will the highest scoring application be fully funded? A4.Yes. Projects are eligible for up to 50 percent of total project costs or the Maximum Award Amount, whichever is less. The highest scoring, passing application will be recommended for funding. The remaining funds, if any, will then be allocated to the next overall highest scoring application(s) in ranked order until all funds available under this solicitation are exhausted. There is a total of $24 million for the purchase of on-road, zero-emission Class 8 trucks, $20 million for supporting infrastructure, and $100,000 available for workforce training and development. The CEC and CARB reserve the right to increase or decrease the amount of funds available under this solicitation. Please refer to Section I.G. Maximum Award Amounts of the Solicitation Manual.Q5.Can Applicants submit resumes and letters of support/commitment in Portable Document Format (PDF) format?A5.Yes. The PDF format is the preferred format for letters of support and commitment. Please refer to Section III.B. Methods of Delivery of the Solicitation Manual for acceptable file formats.Q6.With the exception of the project narrative, letters of support/commitment, and resumes, are there any restrictions on the number of pages for other attachments included in the application?A6.The number of pages for each Project Narrative is limited to 25 pages. Application forms, table of contents, Executive Summary, resumes, scopes of work, schedules of products and due dates, budget forms, contact lists, letters of support/commitment, CEQA worksheets, Local Health Impacts Information form, and vehicle Executive Orders do not count towards this page limitation. Refer to Section III.C. Page Limitations of the Solicitation Manual.Q7.On page 19, II.A.4, Terms and Conditions, there is reference to two separate agreements, one with CARB, and the other with CEC. Will there be two mutually exclusive agreements with separate CARB and CEC terms and conditions, or a single agreement inclusive of both terms and conditions?A7.There will be two separate agreements if awarded, one with the CEC and one with CARB. The CEC and CARB will require an Awardee to adhere to the terms and conditions of each agreement, without negotiation. Q8.If there are conflicts between the CARB and CEC terms and conditions (especially as they may relate to the common budget worksheets in Attachment 6), either as stated in the application manual or in Attachments 17 and 18, which supersedes the other?A8.The individual CEC and CARB agreements resulting from this solicitation will be separate and distinct agreements. The scopes of work and budgets in each agreement should not overlap one another. Each agreement will be bound by the issuing agency’s terms and conditions. If a Recipient identifies a conflict or overlap in the two agreements, the Recipient should immediately inform the agreement contacts in each agency who will immediately work to resolve the identified issue(s).Q9.Can you clarify your answer regarding attachments 7 & 8? Will these be standalone documents that are uploaded as individual files? Do we have to account for their page length in the 25 pages allowed for the Project Narrative? Or are we to incorporate attachments 7 & 8 into the Project Narrative?A9.The Disadvantaged Communities Eligibility Determination (Attachment 7) and the ZEV Workforce Plan (Attachment 8) are standalone documents and are not subject to the 25-page limit for the Project Narrative. Please refer to Addendum #1 of the Solicitation Manual.Q10.What is the concluding date of the project term or the grant agreement? Does it conclude at the end of the data collection period on June 15, 2024, or March 31, 2025 for CARB reimbursable grant funds, or March 31, 2026 for CEC reimbursable grant funds? A10.Trucks and infrastructure must be completely deployed and operational by June 15, 2023. After that date, there is a minimum of 12 months of data collection followed by the amount of time required to analyze the data and complete the Project Final Report. The project should be completed, and invoices for truck and truck-related administrative costs submitted to CARB and CEC, by March 31, 2025.Q11.Section III.D.1 (Page 38) includes the following item: “The person electronically submitting the application through the Grant Solicitation System is an authorized representative of the Applicant.” Does this mean an employee of the Applicant must create an account in the system and submit all of the documents through the web system?A11.Yes. Someone authorized by the Applicant to submit the application documents must create an account (if an account does not already exist) in the CEC’s Grant Solicitation System () and follow the instructions to upload and submit the documents. No application documents delivered to the CEC by mail, shipping company, courier, any other delivery service or in-person will be accepted. All applications and accompanying documents must be submitted electronically using the CEC’s Grant Solicitation System.Q12.What are the required authorizations and certifications per Section II.A.4. Terms and Conditions that need to be submitted along with the initial application documents?A12.Please refer to Section III.D.1. Application Form for additional information on the required authorizations and certifications for this solicitation.Q13.During reimbursement of funds, will the funds only be distributed to the Prime?A13.Only the Awardee will be able to submit invoices for and receive reimbursement from both the CEC and CARB for costs associated with this project. It is the responsibility of the Awardee to provide reimbursement to subcontractors and/or vendors in a timely manner.Q14.Can you please share the web link containing the recording, etc.?A14.The Pre-Application Workshop recording, attendee list, and presentation slides can be found at the following web page: you know that Zoom offers a real-time transcription feature? Would it be possible to utilize that on these webinars in the future?A15.Thank you for that information. This is something we will look into for future workshops. For this Pre-Application Workshop, a transcript has been provided and is posted alongside the Zoom recording: RequirementsQ16.What type of registration with the California Secretary of State is required of Applicants for the purpose of this submittal? Is a business presence some kind of registered business entity or physical location?A16.All corporations, limited liability companies (LLCs), limited partnerships (LPs) and limited liability partnerships (LLPs) that conduct intrastate business in California are required to be registered and in good standing with the California Secretary of State prior to its project being recommended for approval at a CEC Business Meeting. A business entity can be formed in California by filing the applicable document or form with the California Secretary of State. Out-of-state business entities can qualify/register to transact business in California by filing the applicable form with the California Secretary of State. Consult with your private legal counsel prior to submitting qualification or registration documents to the California Secretary of State to ensure the correct form(s) is being used. If not currently registered with the California Secretary of State, Applicants are encouraged to contact the Secretary of State’s Office () as soon as possible to avoid potential delays in beginning the proposed project(s) (should the application be successful).The types of business entities listed above do not have to have a physical location in California to be required to register with the California Secretary of State. Those types of business entities, even if located out-of-state or in another country, have to register, if they conduct intrastate business in California.Q17.On page 19, Section II.A.5, there is reference to registration and “good standing” in California. Is this requirement only for the Applicant or all members of the Applicant’s project team?A17.All members of the Applicant’s team that engage (or will engage under the grant) in intrastate business in California, and who are required to register under California law [e.g., corporations (including nonprofits), limited liability companies (LLC), limited partnerships (LP), and limited liability partnerships (LLP)], must be registered with the California Secretary of State and be in good standing. If any project team members required by law to register are not registered, or are registered but not in good standing, this may impact the scoring under the Applicant and Project Team Experience and Qualifications evaluation criterion.Q18.Do State agencies qualify to apply for this solicitation as California-based public entities?A18.Yes. This solicitation is open to California-based public entities, which includes, but is not limited to, state, regional, county, and local government agencies.Q19.Can you provide clarification on the ownership of the fueling infrastructure? Would funding support project models that are based on infrastructure ownership by the technology provider with a corresponding facility fee to the fleet operator?A19.During the duration of the agreement/project, the Awardee will retain the title to any equipment purchased with grant funds. The fleet operator does not need to own the capital equipment, as the fleet operator is not required to be the Awardee. Please refer to Attachment 17, Clean Transportation Program Terms and Conditions, paragraph 12. The Terms and Conditions also provide guidance to which equipment cannot be transferred or encumbered without prior CEC approval. Q20.Is there a third-party data collection requirement?A20.No, a third-party data collection provider is not required. Q21.Can trucks operating at trucking distribution hubs qualify for this grant?A21.Not knowing the other details of the proposed project, we cannot say whether the project as a whole is eligible. However, as a general matter, trucks operating at trucking distribution hubs are eligible under this solicitation. Please refer to Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements. Q22.Are Governing Board resolutions for funding commitments required at the time of application or prior to execution of grant agreements?erning Board resolutions are not required at time of application, but must be in place and submitted to both the CEC and CARB before the agreements are executed. Q23.What is the expected scope of work for the community-based organization (CBO) partner? What are the requirements for the CBO in project implementation?A23.CBOs must be included as part of the project team. A letter of support is required from a CBO, however there is no scope of work for the CBO. The degree to which the Applicant is engaged with a CBO in the project will be considered during evaluation. Please refer to Section IV.E. Evaluation Criteria of the Solicitation Manual.Q24.Is it allowed to have more than one entity perform data collection? One entity for trucks and another entity for infrastructure?A24.Yes, more than one data collection and analysis provider is allowed under this solicitation. Refer to Section II.A.1. Eligibility of the Solicitation Manual. Q25.What classifies as a vehicle manufacturer? If a vehicle manufacturer sells trucks under two different brands/nameplates, which category counts towards the manufacturer limit?A25.If a vehicle manufacturer sells trucks under two different brands/nameplates, it would be considered two different truck manufacturers. Two vehicle manufacturers may be chosen within a fleet. Please note that all truck technologies should be a commercial product at the time of application, and if not commercially available, the Applicant must have a reasonable, realistic, and expedited plan to obtain an Executive Order from CARB by June 1, 2022. Please refer to Section II.B. Project Requirements of the Solicitation Manual. Project RequirementsQ26.Can multiple operators work together to create an aggregated fleet of 50 vehicles? For instance, at a port, there may be several fleet operators that can utilize a single hydrogen fueling station. Would such an arrangement be allowable under this GFO?A26.Applicants are encouraged to deploy at least 50 on-road, zero-emission Class 8 trucks in a single fleet; however, there is no fleet limit per application. The application will be evaluated on the degree to which the project maximizes the ability to deploy at least 50 zero-emission trucks within a single fleet. Regardless of the number of fleets included in the proposal, the fueling infrastructure must be placed in one location, unless a secondary site is requested and justified. Please refer to Addendum #1, Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements, Section II.B.3. Eligible Infrastructure Technologies for Project Pilot Trucks, and Section IV.E. Evaluation Criteria of the Solicitation Manual.Q27.The solicitation manual mentions the desire to have larger fleets (50+ trucks in one fleet) as part of the project. Is this a requirement, or would applications with fleets of less than 50 trucks be considered?A27.Applicants are encouraged to deploy at least 50 trucks in a single fleet; however, applications consisting of a fleet or fleets with less than 50 trucks will be considered. Each application will be evaluated on the degree to which the proposed project maximizes the ability to deploy at least 50 zero-emission trucks within a single fleet. Please refer to Addendum #1 and Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements.Q28.Can you provide more information on the application process for an Executive Order (EO) from CARB for the ZEVs? What is the best way to demonstrate plans to obtain an EO as part of the proposal? Is there a standard or expected turnaround time for CARB’s EO approval from submission of application to final decision?A28.Applicants should work with CARB’s Emissions Certification and Compliance Division to obtain an EO and inquire about the turnaround time for approval. For more information, refer to CARB's website at: ww2.arb.our-work/programs/road-heavy-duty-certification-program. Q29.Would CARB consider inclusion of Class 7 or other classes of drayage and long-haul trucks in the list of eligible vehicles?A29.No. This solicitation is specific to Class 8 drayage and regional haul trucks only. Q30.In the solicitation, “drayage truck” is defined as “on-road heavy duty trucks that transport containers and bulk to and from the ports and intermodal railyards as well as many other locations.” Can you define “many other locations”? Is operation in ports and/or railyards a required component for the deployed ZEV trucks?A30.Freight facilities and distribution hubs are included in the "other locations," and there is no requirement that trucks be deployed in ports and railyards. Q31.Is a round-trip route that transverses through Mexico eligible, if the company is a California-based company and the route begins and ends at the same California location? If yes, is such a route more or less preferred?A31.As described, the proposed project is eligible. Applicants must include documentation in the application that all vehicles in the proposed project will be operated more than 50 percent of the time on California roadways. Applicants must also include proof that they are compliant with all State requirements, such as, but not limited to, Department of Motor Vehicles licensing, California Highway Patrol requirements, and others. Q32.Can a single lead Applicant propose to deploy 50 ZEV trucks between two different fleets?A32.That is allowed; however, Applicants are encouraged to deploy at least 50 on-road, zero-emission Class 8 trucks in a single fleet. Please refer to Addendum #1, Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements, and Section IV.E. Evaluation Criteria of the Solicitation Manual.Q33.Is an application with two fleets at two separate sites considered eligible?A33.Yes, this example would be considered eligible. It is preferred that each location deploys at least 50 trucks at each site. Additionally, regardless of the number of fleets included in the proposal, the fueling infrastructure must be placed in one location, unless a secondary site is requested and justified. Please refer to Addendum #1 of the Solicitation Manual.Q34.For applications proposing to deploy two fleets, would the two facilities in which those trucks are domiciled eliminate the ability to also include "secondary" opportunity charging sites as match (e.g., would such a proposal allow for funding infrastructure at the two primary fleet facilities be barred from claiming match from additional facilities)?A34.Regardless of the number of fleets included in the proposal, the fueling infrastructure eligible for reimbursement from CEC must be placed in one location, unless a secondary site is requested and justified. Charging [in addition to] beyond the secondary site is not eligible for reimbursed or match share costs but should be discussed in the Project Narrative. Please refer to Addendum #1 of the Solicitation Manual for additional information on Eligible Project Costs and Evaluation Criteria.Q35.We understand the strong preference for 50+ trucks per fleet. Is there a minimum truck per fleet size to consider? Is one 60-truck fleet preferable to two 30-truck fleets?A35.There is no minimum, but a 60-truck fleet is more preferable than two 30-truck fleets. Please be aware that Applicants are encouraged to deploy at least 50 on-road, zero-emission Class 8 trucks in a single fleet. Each application will be evaluated on the degree to which the proposed project maximizes the ability to deploy at least 50 zero-emission trucks within a single fleet. Please refer to Addendum #1 and Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements. Q36.Can a single fleet have trucks at two sites that are in the same region that are 50 to 100 miles apart? We understand that a second site for infrastructure is possible (and helpful).A36.A single fleet may have trucks at two sites; however, it is the intent of the solicitation to understand fleet dynamics when deploying a large number of zero-emission trucks and supporting infrastructure, including assessing the ability of fleets to recharge or refuel large numbers of trucks on a daily basis—sometimes multiple times per day. The fueling infrastructure must be placed in one primary location, with the option for a secondary site for use as opportunity charging. It is encouraged that all trucks charge in the same primary location. Q37.Can each of the vehicle sites have over 50 trucks and have different operators? A37.Yes. Applications may propose multiple fleets with different operators; however, Applicants are encouraged to deploy at least 50 on-road, zero-emission Class 8 trucks in a single fleet. Each application will be evaluated on the degree to which the proposed project maximizes the number of zero-emission trucks within a single fleet. Please refer to Addendum #1 and Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements.Q38.If a proposal has two fleets of 50 vehicles, can the overall proposal have more than two manufacturers? Is the emphasis on fleet size or manufacturer quantity?A38.Fleets may choose to have up to two vehicle manufacturers within a fleet. In this given example, there could be up to four manufacturers for the overall project. Please refer to Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements. The emphasis of the solicitation is on both fleet size and the manufacturers ability to produce a large number of trucks. Q39.Is it allowable to allocate a fleet of trucks to two or more different fleet operators that operate from the same location using the primary fueling station and are serviced by the same service and repair facility? Fifty (50) trucks in a single fleet is a large purchase commitment at this early stage.A39.Yes; however, applicants are encouraged to deploy at least 50 on-road, zero-emission Class 8 trucks in a single fleet. The proposal will be evaluated on the degree to which the proposed project maximizes the number of zero-emission trucks within a single fleet. Please refer to Addendum #1 of the Solicitation Manual. Q40.Please clarify: only one fleet operator is permitted, but that operator can split the fleet to two locations, as long as the trucks are fueled or charged at the primary station. A secondary station can be located some distance away to extend the range of the trucks, providing they return to their primary location.A40.Yes, multiple fleets can be part of application, but it is preferred that each fleet have the recommended 50 trucks per fleet. A secondary station can be requested to extend the range of the trucks. In the application, Applicants must describe the purpose and function of the secondary site. Please refer to Addendum #1 of the Solicitation Manual.Q41.It seems as though we are receiving mixed responses as to whether two fleet operators can apply jointly and deploy the proposed trucks at two separate sites. Is this only allowable if both fleets are proposing to deploy 50 or more trucks (e.g., 100 trucks proposed under the joint application)?A41.Two fleet operators may act as private sector partners in the same application; however, the prime applicant must be a local air district, California-based public entity, or California-based non-profit organization. Only projects submitted by eligible Applicants will be evaluated. Multiple single fleets can be part of one application. Each single fleet may be deployed at its own separate location. It is strongly encouraged that each fleet deploy 50 or more trucks. Please refer to Addendum #1 of the Solicitation Manual. Q42.What is the intention of limiting Applicants to proposing only one primary and only one secondary site for charging infrastructure?A42.The intent of the solicitation is to understand fleet dynamics when deploying a large number of zero-emission trucks and supporting infrastructure, including assessing the ability of fleets to recharge or refuel large numbers of trucks on a daily basis – sometimes multiple times per day. Please refer to the changes in the evaluation criteria in Addendum #1 of the Solicitation Manual.Q43.Does the solicitation limit to one offsite opportunity charging location only?A43.A request for reimbursable funds for a secondary site location can be requested in the Application. Additional off-site opportunity refueling locations can be installed but should not be included in the scope of the proposed project and are not eligible as reimbursable or match share costs. Please refer to Addendum #1 of the Solicitation Manual. Q44.For a fuel cell vehicle fleet, is the main goal that the fueling happen at one location, even if the trucks are parked at different locations? This would prove the infrastructure ability and would allow trucks to be parked at different locations.A44.Yes, one intent of the solicitation is to assess the ability of the fleet(s) to refuel large numbers of trucks after each duty cycle on a daily basis. Q45.Please confirm what the mileage/range requirements are for Drayage and Regional Haul trucks. Range minimums are inconsistent in the GFO.A45.Trucks must be able to operate in the fleet’s typical duty cycle for a minimum of 150 miles for drayage trucks and 200 miles for regional haul trucks on a single fueling. The reimbursable amount for any truck or truck package is based on range and payload capacity. Please refer to Addendum #1 of the Solicitation Manual. Q46.Is there a requirement for scrapping trucks or restriction from shipping displaced diesel trucks out of state?A46.No, there is no requirement for scrapping trucks. Q47.Are transfer trucks for solid waste transport considered drayage?A47.Solid waste transfer trucks are not considered to be drayage or local haul for this solicitation. However, Class 8 trucks being used to transport waste to a port to be shipped overseas may be eligible. Q48.The solicitation indicates that only one non-fleet location for off-site charging allowed. Is that specifically limited?A48.Applications may request funding for a single secondary site. Applicants must describe the purpose and function of the secondary site in their application. One of the goals of this solicitation is to understand fleet dynamics when deploying a large number of zero-emission trucks and supporting infrastructure, including assessing the ability of fleets to recharge or refuel large numbers of trucks on a daily basis—sometimes multiple times per day.Q49.Is a secondary charging site allowed for each fleet involved in an application?A49.No, Applicants may only request funding for a single secondary site. Applicants must describe the purpose and function of the secondary site in their application. One of the goals of this solicitation is to understand fleet dynamics when deploying a large number of zero-emission trucks and supporting infrastructure, including assessing the ability of fleets to recharge or refuel large numbers of trucks on a daily basis—sometimes multiple times per day. Please refer to Addendum #1 and Section II.B.3 for additional information on Eligible Infrastructure Technologies for Project Pilot Trucks.Q50.Would charging infrastructure at additional facilities, beyond a second site, be eligible as match share? For example, would convenience charging at a third and fourth site be an eligible project cost?A50.A request for reimbursable funds for a secondary site location can be requested in the Application. [; however,a] Additional off-site opportunity refueling locations can be installed [using match funds] but are not eligible as reimbursable or match share costs. Refer to Addendum #1 of the Solicitation Manual. Please be aware[, though,] that one intent of the solicitation is to assess the ability of the fleets and electrical grid to recharge or refuel large numbers of trucks in a single location on a daily basis.Q51.When does the CEQA document need to be posted (April 1, 2021) and does this include the 35-day public comment period?A51.The proposal must meet CEQA compliance by April 1, 2021. Therefore, the 35-day public comment period must be complete prior to April 1, 2021. Q52.Is the final CEQA determination required by April 1, 2021? This allows only two months following project submission and may occur prior to NOPA posting. What if CEQA compliance can’t be obtained by April 1, 2021?A52.Yes, the final CEQA determination is required by April 1, 2021. The CEC and CARB reserve the right to cancel proposed awards that do not meet this CEQA compliance deadline and recommend funding for the next, highest-scoring passing proposal submitted under the solicitation. Q53.On page 20, the solicitation says, “If the supporting infrastructure technology is not commercially available, the proposed project technology must have demonstrated successful continuous operation for at least six months and the Awardee must submit a reasonable, realistic, and expedited plan for commercialization of the technology from its project partner(s).” Can you please clarify what constitutes 6 months of operation and in what kind of setting the demonstrated operations need to be shown in? A53.The zero-emission charging/fueling technology must have documented operations of at least six months of continuous use in a standard duty cycle for heavy-duty vehicles.Q54.By stipulating a technology must be commercially available at application, you are automatically favoring electric/battery technology. Is that the intention? Given the deliverable is in years, why are you taking that approach?A54.It is recommended that all technologies, including trucks and supporting infrastructure, should be a commercial product at the time of application; however, if trucks are not yet commercially available when the application is submitted, then the Awardee must have a reasonable, realistic, and expedited plan to obtain an Executive Order from CARB by June 1, 2022. If the supporting infrastructure technology is not commercially available, the proposed project technology must have demonstrated successful continuous operation for at least six months and the Awardee must submit a reasonable, realistic, and expedited plan for commercialization of the technology from its project partner(s). Applications will be evaluated on the degree to which vehicles are ready for commercialization. Please refer to Section IV.E. for additional information on evaluation criteria. Additionally, the overarching goals for this solicitation are to: (1) advance zero-emission technology for Class 8 on-road trucks with a focus on regional haul or drayage service; (2) understand fleet dynamics when deploying a large number of zero-emission trucks and supporting infrastructure, including assessing the ability of fleets to recharge or refuel large numbers of trucks on a daily basis – sometimes multiple times per day; (3) support zero-emission, on-road heavy-duty truck manufacturers to realize economies of scale that come with larger production volumes; (4) holistically reduce greenhouse gas (GHG), criteria pollutant, and toxic air contaminant emissions in and around ports and freight facilities; and (5) provide economic, environmental, and public health benefits to disadvantaged and low-income communities. To meet these goals, commercially available technology needs to be deployed. Preference is not given for either zero-emission technology.Q55.Is a fuel cell electric vehicle (FCEVs) versus a battery electric vehicle (BEVs) scored as an evaluation criterion? It is unclear how applications with different technology will be considered and prioritized for funding. For example, it appears that number of trucks is a major criterion, but FCEVs could be eligible for more funding per truck given the expected longer range and higher payload capacity. Is there an advantage to having a FCEV and BEV split in any way?A55.There is no advantage in scoring to having a FCEV and BEV split. Applicants may propose FCEVs, BEVs or both within their applications at the Applicant’s discretion.Q56.What is the methodology/reasoning for only allowing private access hydrogen stations with no similar requirement for charging stations? A56.The CEC’s authority, under the Clean Transportation Program, restricts funding for public hydrogen stations. Therefore, the solicitation requires that hydrogen stations be private access. Q57.In Section III.B. Hydrogen Refueling, the solicitation stipulates the hydrogen infrastructure is limited to private-access only. Is the station owner allowed to open the hydrogen refueling station to the public following the scheduled completion of CEC tasks by March 31, 2026?A57.Upon completion of the agreement, the awardee must contact the CAM to request disposition that differs from the original intent of the grant agreement. Seeing as how public access would further the public policy of increasing hydrogen fuel use in vehicles, it is likely that the CAM would approve such use at that time. Q58.Is a designated lane or fueling position considered private access even if they are part of an existing station?"A58.A designated lane may be acceptable; however, this is dependent on how the station is constructed and paid for. Costs for any equipment related to public access hydrogen refueling stations are not eligible as reimbursed or match share costs. Please see Addendum #1 for clarification on Eligible Project Costs. As an example, if the private access designated lane shares equipment with the public access designated lane (e.g. compressors, chillers, etc.), then the equipment must be prorated based on the percentage of the equipment being used for the proposed project. Please note, only the private access equipment for the station will be eligible for reimbursement or match share costs. However, if the Applicant is proposing to only add a designated lane or fueling position to a completed, already existing station, costs are allowable as reimbursement or match share. The station users will need a key card or contractual agreement with the station owner to access the station.Q59.What if trucks aren’t fully deployed by June 15, 2023?A59.Applications will be evaluated, in part, on the degree to which the project timeline is expedited and the timeline for vehicle deployment aligns closely with infrastructure installation. Under both CARB and CEC terms, time is of the essence. Failure to meet the truck deployment timeline would constitute a breach of the agreement. CARB and CEC may seek remedies as described in the terms and conditions of each agreement. Under CARB’s terms, remedies may include, and may not be limited to, suspension of the agreement and termination of the agreement. Under CEC’s terms, remedies may include, but are not be limited to, withholding future payments, recovery of funds, suspension of the agreement, and termination of the agreement. Q60.A back-up for a H2 Station is mentioned in the grant proposal. Would a back-up hydrogen mobile refueler truck be considered an eligible cost or match?A60.Yes, a mobile refueling truck may act as a secondary site for the proposed project.Q61.Can an infrastructure application be a network of fueling stations? For example, can we apply for three or more locations? A61.The infrastructure application cannot be a network of fueling stations. The main station is for fleet fueling with a single second location for opportunity fueling.Q62.Should Applicants describe previous projects completed with Carl Moyer funding in their applications, as this funding originates from CARB?A62.Yes, Applicants should describe previous projects completed with Carl Moyer funding in their applications if a Carl Moyer project will be used for match.Q63.How is "fleet" defined? A63.A “fleet” is a group of one or more vehicles traveling in California owned by a common person, business, non-profit, or government agency. Vehicles under common ownership include those that share a common Taxpayer Identification Number (TIN) or California Identification Number, even if they are part of different subsidiaries, divisions, or other organizational structures of a company or government agency.Eligible Project Costs / BudgetQ64.Are design and engineering costs for station modularization and optimization allowable budgetary items?A64.Yes, engineering and design costs for fueling infrastructure are eligible for CEC reimbursement or as the Applicant’s match share. For additional information on Eligible Project Costs, refer to Section II.C and Addendum #1. Q65.Why does the CARB contract end 1 year earlier than the CEC contract?A65.Both agreements will end on the same date. Trucks and infrastructure must be completely deployed and operational by June 15, 2023. After that date, there is a minimum of 12 months of data collection followed by the amount of time required to analyze the data and complete the Project Final Report. The project should be completed, and invoices for truck and truck-related administrative costs submitted to CARB and CEC, by March 31, 2025.Q66.Match for administrative costs can be split between the CARB contract and the CEC contract, according to the solicitation. Does this mean that 100% of the administrative costs can be funded through the project, 50% by the CEC and 50% by CARB? Or must the Lead Applicant co-fund 50% of their administrative costs?A66.The Applicant may budget 100% of administrative costs as reimbursable by CEC and CARB; however, Applicants need to discuss in the Project Narrative how the proposed budget implements cost-saving strategies that reduce the amount of CEC and CARB funding necessary for project completion. Regardless of how budgeted, Recipients will be required to meet the minimum match share requirements of the agreement. Please refer to Section III.D.3.c, Project Budget and Section IV.E., Evaluation Criteria of the Solicitation Manual. Q67.For a lead Applicant that is a public agency whose Board would only be able to commit funding to the project pending an award from this grant funding opportunity, how should these tentative commitments be described in Letters of Commitment and budget documents? A67.A letter from the public agency’s executive director explaining tentative commitments will be sufficient; however, a funding resolution by the governing board or council must be in place before the agreements are executed.Q68.For the truck deployment deadline, is that applicable only to CARB funds or for all trucks deployed from the project (i.e., can we use matching funds to deploy trucks outside of that deadline)?A68.All trucks have to be deployed for the proposed project within the project deadline. Match funds cannot be counted with trucks deployed outside the deadline.Q69.Will plans to procure additional grant funding be considered, even if not yet awarded? If yes, what documentation/commitment is required/considered when evaluating the project budget?A69.All funding for match share must be in hand and documented in the application to be considered.Q70.Match for data collection costs can be split between the CARB contract and the CEC contract, according to the solicitation. Does this mean that 100% of the data collection costs can be funded through the project, 50% by the CEC and 50% by CARB? Or must the data collection partner co-fund 50% of their total costs?A70.The Applicant may budget 100% of data collection costs as reimbursable by CEC and CARB; however, Applicants need to discuss in the Project Narrative how the proposed budget implements cost-saving strategies that reduce the amount of CEC and CARB funding necessary for project completion. Regardless of how budgeted, Recipients will be required to meet the minimum match share requirements of the agreement. Please refer to Section III.D.3.c, Project Budget and Section IV.E., Evaluation Criteria of the Solicitation Manual. Q71.Regarding community engagement and outreach costs, can 100% of these costs be funded through the project (i.e., 50% by the CEC and 50% by CARB)? Or must the community-based organization partner co-fund 50% of their total costs?A71.The Applicant may budget 100% of community engagement and outreach costs as reimbursable by CEC and CARB; however, Applicants need to discuss in the Project Narrative how the proposed budget implements cost-saving strategies that reduce the amount of CEC and CARB funding necessary for project completion. Regardless of how budgeted, Recipients will be required to meet the minimum match share requirements of the agreement. Please refer to Section III.D.3.c, Project Budget and Section IV.E., Evaluation Criteria of the Solicitation Manual. Q72.The maximum funding amount for workforce development activities is $100,000. Does this mean these activities can be 100% funded if they are $100,000 in total? Or should the activities be $200,000 in total so that the $100,000 funding request is only 50% of the total, with 50% match funds contributed?A72.Up to $100,000 is eligible for funding by the CEC. Additional expenditures may be attributed to match share. Regardless of how budgeted, Recipients will be required to meet the minimum match share requirements of the agreement.Q73.How do we account for other funding that has been awarded, or that will be applied for but has not been awarded?A73.Match share must be identified at the time of application. Applicants must disclose the source and provide verification and documentation for the match share funding committed to the project. If a project partner proposes to provide any part of the required match, the Applicant must include a letter from each project partner stating that it is committed to providing a specific dollar value and the source of those funds. Match letters from project partners must be signed by someone who has the authority to commit those funds and will be considered binding on the Applicant. Letters that do not have specific dollar amounts may not be considered.For any additional match share beyond the required match that may be committed by a project partner, Applicants are encouraged to submit a letter from each match share project partner identifying the source(s) and availability of match funding. Q74.If piece of property was purchased decades ago can we adjust for inflation, i.e. use real dollars versus nominal?A74.Equipment, facilities, and property may count as match funds as long as the value of the contribution is based on documented market values or book values, prorated for its use in the project, and depreciated or amortized over the term of the project using generally accepted accounting principles (GAAP). Please refer to Section II.D. Match Funding Requirements. Q75.What is the cap (% of grant funding) that can be allocated towards administrative funds?A75.There is no cap; however, Applicants need to discuss in the Project Narrative how administrative and overhead expenditures are minimized in the proposed budget. Please refer to Section III.D.3.c, Project Budget and Section IV.E., Evaluation Criteria of the Solicitation Manual. Q76.Is the CEC budget template to be used for only CEC or for CARB funding as well?A76.For both. Applicants should complete one budget template to include both CEC and CARB expenses. For awarded project(s), individual budgets will be developed for each agreement through the agreement development process.Q77.Will all major subcontractors receiving more than $100,000 in CEC or CARB funding be required to provide labor, overhead, and other budget forms? Or is it only to a certain level--i.e. subcontractor of subcontractor relationships?A77.All subcontractors receiving more than $100,000 must submit a budget form with the same requirements as the awardee. Q78.To what level will awardees need to flow down CARB and CEC terms and conditions? Only to a certain level--i.e. subcontractor of subcontractor relationships or to all entities receiving more than $100,000 in CARB or CEC funds?A78.Subcontractor flow down provisions must flow down to all levels of subcontractors. Q79.In the workshop, maintenance, federal and state taxes, and insurance were listed as part of the truck package for eligible costs. That is no longer listed as part of the truck package and instead, only the maintenance is listed separately as an eligible truck cost, but not as a part of the truck package. Are maintenance, federal and state taxes, and insurance still eligible truck package components?A79.Yes. Q80.How do you determine the cost of the truck? Does it include non-recurring engineering costs, excise and sales tax, and shipping costs?A80.The manufacturer may include non-recurring engineering costs, excise and sales tax, and shipping costs in determining the cost of the truck.Q81.Is valuation of site based on square footage percent multiplied by price considered the match value?A81.Valuation is based on documented market values or book values, prorated for its use in the project, and depreciated or amortized over the term of the project using generally accepted accounting principles (GAAP). Please refer to Section II.D. Match Funding Requirements. Q82.Are capital improvements for the maintenance facility eligible?A82.Yes. Q83.Can skid-mounted or mobile chargers qualify as eligible charging equipment?A83.Skid-mounted fueling is eligible as primary charging equipment. Mobile chargers cannot be a primary source of fueling; however, mobile chargers can be used in place of the secondary off-site infrastructure.Q84.The solicitation lists electricity costs for charging as an eligible CEC reimbursable category but then separately states: "Awardees will not be reimbursed for permitting or vehicle-related expenses, such as electricity for charging or fuel costs. These expenses may be counted towards match share only." Can electricity from charging be considered a reimbursable expense?"A84.Electricity as a fuel and electricity to power electrolyzer units are eligible for match share only. Please see Addendum #1 for clarification. Q85.Are expenses associated with upgrading fleet management systems in order to be able to schedule and dispatch electric trucks and manage their charging schedules eligible under Intelligent Transportation Systems?A85.Yes.Q86.Does a qualified contractor for charging infrastructure installation need to be named in the solicitation?A86.No. If a subcontractor is not yet known, use TBD (to be determined) in the budget form. Before work begins on infrastructure installation, though, the awardee will need to submit the name the of the subcontractor and a subcontractor budget if subcontracts contains $100,000 or more of CEC/CARB funding to the CAM for approval.Q87.Does a qualified contractor for charging infrastructure installation need to be named in the application? Can an Applicant propose a process by which they select them in the grant term via an RFP to ensure best pricing is received??And if a contractor is not named, how should we account for this in the budget sheet since they would ultimately become a subcontractor requiring a built out set of budget forms?A87.Yes. If a subcontractor is not yet known, use TBD (to be determined) in the budget form. Before work begins on infrastructure installation, though, the awardee will need to submit the name the of the subcontractor to the CAM for approval. If the subcontractor is expected to contain $100,000 or more of CEC or CARB funds, complete a separate set of complete budget forms detailing the expected expenditures of the subcontractor.Q88.The solicitation states that solar is eligible for the project if it is: "Photovoltaic solar panels separately metered for electric charging." What if the solar integrates with the building as well?A88.To be eligible for reimbursement or as match, a separate meter for PV panels providing electricity to the fueling infrastructure used for this solicitation is required.Q89.For rooftop solar, if a new roof is needed, are both costs eligible (solar + roof)?A89.No, a new roof is not an eligible project cost. Q90.The Electric Vehicle Infrastructure Training Program (EVITP) requirement is an item to consider with the contractor in charge of installation of EVSE, and the workforce plan is not applicable to construction subcontractors (i.e. the contractor in charge of installation). How should Applicants treat compliance with EVITP in the workforce plan?pliance with EVITP does not need to be included in the ZEV Workforce Plan. Please see Addendum #1 for clarification.However, during the term of the agreement, it is the responsibility of the Awardee to verify that their subcontractors meet the requirements of Assembly Bill (AB) 841 (Ting, 2020), which requires Electric Vehicle Infrastructure Training Program (EVITP) certification to install electric vehicle charging infrastructure and equipment for work performed on or after January 1, 2022, subject to certain exceptions. For more information on the requirements, please refer to Section II.B.3. Eligible Infrastructure Technologies for Project Pilot Trucks. Q91.Is EVITP only triggered for CEC reimbursable funds or also for match funding?A91.EVITP is a requirement under the funding agreement whether the installation costs of the chargers are funded with CEC reimbursable funds or match share. Q92.What is the cap (% of grant funding) that can be allocated towards outreach?A92.There is no cap; however, Applicants need to discuss in the Project Narrative how administrative and overhead expenditures are minimized in the proposed budget. Please refer to Section III.D.3.c., Project Budget and Section IV.E., Evaluation Criteria of the Solicitation Manual. Q93.For ZEV Workforce Plan, is the cap for both match funding and CEC funding $100,000 or just CEC funding?A93.CEC reimbursable funding for the ZEV Workforce Plan is capped at $100,000. Additional match share expenditures for the workforce plan may be proposed and counted towards the match share requirement under the agreement.Q94.What is the cap (% of grant funding) that can be allocated towards data collection?A94.There is no cap; however, Applicants need to discuss in the Project Narrative how administrative and overhead expenditures are minimized in the proposed budget. Please refer to Section III.D.3.c., Project Budget, and Section IV.E., Evaluation Criteria of the Solicitation Manual. Q95.We are curious if a renewable natural gas generator would be an allowable reimbursable or match share expense. These would be used only as backup for the electricity for vehicles in emergency situations. A95.No. Backup power generation using an internal combustion engine is not an allowable reimbursable or match share cost.Q96.Would a renewable natural gas generator fixed on the premises for back-up power be an eligible DER or energy storage?A96.No. Backup power generation using an internal combustion engine is not an allowable reimbursable or match share cost.Q97.Does the 10% profit limitation include vehicles listed on the equipment tab?A97.Yes. Awardees CANNOT be reimbursed for more than their actual allowable expenses (i.e., cannot include profit, fees, or markups) under the agreement. Subcontractors (all tiers) are allowed to include up to a maximum total of 10% profit, fees or mark-ups on their own actual allowable expenses less any expenses further subcontracted to other entities (i.e., profit, fees and markups are not allowed on subcontractor expenses). Q98.Are vehicle manufacturers expected to show a cost build-up?A98.Recipients will need to adequately document the fair, reasonable and actual costs of the trucks procured for the project. If the trucks are commercially available, costs charged to the agreement can be documented through documented sales price of the trucks under other transactions outside the CARB agreement. If this documentation is not available, cost build up from the manufacturer may be required to document the actual costs of the vehicles. This cost build up may include up to 10% profit.Q99In the GFO on page 29, Electricity costs for charging and hydrogen generation are allowable “if metered separately”. Does this require a separate utility bill, or is submetering an existing service acceptable?A99.If the electricity is tracked separately, then submetering of an existing service is acceptable.Q100.Does the funding restriction on permitting fees include the required design and engineering work or just the time and fees associated with working with local authority having jurisdiction (AHJ)?A100.Any permits that are pulled for this project are eligible for match share only, even if said permits are pulled by engineering and design firms. Engineering and design costs, are, however, eligible for reimbursement. Permit fees are not eligible for reimbursement.Q101.On page 30, Section II.D.1., Total Match Share Requirement: Is cost share calculated and applied to the project as a whole or by source of funds (e.g., CARB funds and CEC funds)? As an example, can excess cost share for vehicles be used to cost share CEC expenses? Can excess truck or infrastructure cost share be used to cost share Project Administration and Workforce Training expenses?A101.Match share for vehicles can only be attributed to the CARB grant agreement, and match share for infrastructure and workforce training can only be attributed to the CEC agreement. Administration can be attributed to both. However, match share will be calculated and applied to the project as a whole, so each grant agreement does not need 50% match share, rather the whole project needs 50% match share. Once the match share proportion between the CARB and CEC agreements is determined and the agreements are executed, the Awardee(s) will be required to provide verification and documentation for the proportion of match share funding committed to each agreement during the project term. For example, if the Awardee(s) commits $15 million in match to the CARB agreement and $5 million in match to the CEC agreement, $15 million in allowable CARB match funds must be documented to CARB and $5 million in allowable CEC match funds must be documented to CEC by the end of the project term. Q102.Will CEC or CARB be responsible for reimbursement expenses for Project Administration? A102.CARB will cover administrative costs associated with the purchasing of the trucks and the CEC will cover the costs associated with the infrastructure and workforce development.Q103.On page 30, Section II.C, last paragraph, it states that hydrogen fuel can only be used as match share, yet these costs accrue over time, after capital costs are expended upfront to build stations. CEC typically requires match share at the time of capital reimbursement, but this won’t be possible if fuel is used to match capital. Will CEC allow for match share to accrue after stations are constructed and commissioned?A103.Costs for hydrogen fuel may be expended during the demonstration period, after stations have been constructed and become operational; however, to the extent possible, match expenditures should be spent ahead of or concurrently with reimbursable expenditures and budgets should be built to achieve this goal.Q104.On page 28, Section II.B.1, vehicle maintenance (service and support) is listed as an eligible expense. Will this expense be covered through June 15, 2024, March 31, 2025, March 31, 2026, or later? Will CARB or CEC reimburse for this expense?A104.Vehicle maintenance costs will be included as part of the CARB agreement. Allowable vehicle maintenance expenditures are only eligible through the approved term of the CARB agreement.Q105.If the project budget submitted to CEC reflects the maximum labor rates, fringe, and overhead anticipated in the last year of the project, but the Applicant can only charge its hours against the then current rate in the early years of the project, which will be less than the maximum rates, can the Applicant adjust its hours upwards from what was proposed in the application to reflect actual work effort, providing the overall proposed budget is not exceeded?A105.Yes, hours can be increased, and even actual rates can increase, as long as those rates do not exceed the maximum rate detailed in the budget. As a reminder, only actual labor rates paid to employees may be claimed under the agreement.Q106.On page 10, Section I.G. it states that CEC will be responsible for infrastructure and workforce training. On page 23 Section II.B.3., it states that CEC funds are eligible for new or upgrades to fueling stations. On page 29, Section II.C.3., bullet 11, an eligible cost is “maintenance facilities.” Please confirm that reimbursements include upgrades to maintenance facilities to safely work on hydrogen fuel cell electric trucks.A106.Yes, upgrading maintenance facilities to work on battery electric or hydrogen fuel cell (or a hybrid of both) is an eligible expense.Q107.On page 22, Section II.B.2, bullet 14 notes that “at the end of the project, fleets will maintain ownership of the trucks,” yet bullet 15 allows for lease options. Does this mean CARB/CEC will require a lease purchase agreement? A107.CARB does not require lease purchase agreements. If lease agreements are utilized, the lease term must be at least through the approved term of the CARB agreement.Q108.Section II.B.2 (Page 21) includes the following formula: “$1,600 per mile of minimum daily range per single fueling event multiplied by actual cargo capacity plus the weight of the trailer divided by 56,000 lbs.” For the purpose of ensuring maximum clarity regarding this formula, would you please provide a sample calculation using this formula?A108.Determine the reimbursable amount of funding for any truck or truck package as described in the Solicitation Manual section B.2 page 21. Assume that the advanced technology truck has a cost of $550,000, has a range from a single refueling event of 225 miles and has a cargo capacity including the weight of the trailer of 54,000 pounds. The reimbursable amount for any truck or truck package is the lessor of the three methods described below:Method 1: Use the formula found on page 21 of the Solicitation Manual$1600mile*range in miles*Actual Cargo Capacity in lbs56,000 lbs= Applying the variables outlined in the example above:$1600mile*225 miles*54,000 lbs56,000 lbs=$347,143 Method 2: Half the cost of the truck or truck package12*Cost of Truck or Truck Package=12*$550,000=$225,000Method 3: $500,000 is maximum amount of funding available for any truck or truck package regardless of actual cost.Therefore, based on the analysis above and the understanding that the lowest of the three methods describe above and on page 21 of the Solicitation Manual is the maximum allowable reimbursement amount of funding available for a truck or truck package, the maximum amount of funding available for this example truck or truck package is given by Method 2, and is limited to $225,000. Q109.Would the purchase of an electric truck refrigeration unit (eTRU) be an eligible project cost, similar to the eligibility of aerodynamic skirts?A109.Yes, eTRU is an eligible expense.Q110.Would the infrastructure necessary to support eTRUs deployed alongside this project be an eligible project cost?A110.Yes, infrastructure to support eTRUs deployed alongside the proposed projects is an eligible project cost. Evaluation CriteriaQ111.Can you please provide an example of a budget item that is demonstrating cost-savings? Is this cost-share?A111.Cost savings can be achieved by showing cost-saving strategies. An example of a budget item that demonstrates cost-savings is showing how using an existing building, instead of tearing it down and building a new one in its place, would be less expensive, thereby reducing total projects costs of the proposed project. Q112.How can manufacturers demonstrate economies of scale in this application? Is there a way to show this?A112.There is no preferred method to show this information. Applicants should make a claim for economies of scale in the application and provide supporting evidence.Q113.For PV and energy storage systems that are part of this project, should emission reduction and cost-effectiveness calculations be completed? They are not referenced in the methodology in Attachment 21.A113.Yes. Photovoltaic (PV) and energy storage systems carbon intensities are given in Attachment 21. Q114.The calculation methodology for emission reductions from advanced technology vehicle (ATV) described in Attachment 21 does not capture emissions reduction from vehicle efficiency improvements (such as lowering energy use per mile). Can an Applicant include those emission reductions in the application? If so, what methodology should be used?A114.Yes, there is a methodology for efficiency improvement formula in Attachment 21. It is also available in the Zero- and Near Zero-Emission Freight Facilities (ZANZEFF) application files which can be found at this link: . Refer to page D-5, Formula 7. Q115.Is emission reduction analysis expected in the vehicle data analysis (based on baseline truck fuel consumption), or is the emission calculation required only for the project application?A115.Usage data should be used as baseline. The methodology is explained in Attachment 21, and it is based upon using diesel fuel usage as baseline and converting it using carbon intensities.Q116.For public outreach, please confirm that this includes trade associations, disadvantaged communities, general public outreach, and other industry groups.A116.Yes, public outreach may include trade associations and other industry groups but is not limited to them. In addition, disadvantaged communities and general public outreach may be included. Q117.Does the requirement for "reproducible emissions test for IC engines," on page 60 under the scoring table, mean that emissions testing of one or more baseline diesel vehicles is required?A117.No. The emissions testing for diesel trucks has been well-documented. Refer to that documentation to "verify the emission benefits from the use of the proposed vehicle technologies." Q118.Is baseline vehicle performance going to be standardized by CARB, or is it specific to each fleet operator?A118.Fleet operators should choose a baseline vehicle based on their specific duty cycles. Fleets do not have to run a standardized test.Q119.Would an Executive Order for diesel engine used in a diesel vehicle comparable to the proposed zero-emission vehicles qualify as a “reproducible emissions test?”A119.No. The emissions testing for diesel trucks has been well-documented. Refer to that documentation to "verify the emission benefits from the use of the proposed vehicle technologies." Q120.How will CEC/CARB consider an Applicant’s approach to data collection in evaluating the Applicant’s proposal?A120.By ensuring that it adheres to the data collection and methodology requirements detailed in Attachments 20 and 21.Q121.Attachment 1, Application Form, Benefits, page 3: Please clarify what Applicants are expected to provide in the Benefits section of the Application Form related to Current Number of Full Time Staff, Current Number of Part Time Staff, Current Number of Vacant Positions, and New Jobs Created. A121.Please provide the potential economic benefits of the proposed project, in addition to the current job information already known.Q122.Attachment 1, Application Form, and Benefits, page 3: Is the Disadvantaged Community Score the percentile of the Census Tract?A122.Yes. The California Climate Investment’s (CCI’s) Priority Population Map gives scores to every census tract in the state. Those census tracts in the 75th percentile or higher are identified as disadvantaged communities. Q123.Section III.D.3.b.4 (Page 41) states: “Explain how the Applicant will accomplish required government certification, classification society certifications, and verification protocols where applicable.” Would you please provide clarification regarding this requirement?A123.If applicable, the Applicant needs to provide details of how they will obtain applicable certifications and meet verification protocols so as to not delay the project schedule.Q124.Please explain how the Applicant will obtain the CARB Executive Order, CEQA compliance, permits, etc. if those required government documents have not already been acquired.A124.Applicants should work with CARB’s Emissions Certification and Compliance Division to obtain an EO. For more information, refer to CARB's website at: ww2.arb.our-work/programs/road-heavy-duty-certification-program.For CEQA compliance and permitting, applicants should reach out to their local lead agency.Q125.Applicants are instructed to calculate cost-effectiveness based upon “(e) Dollars per ton of GHG emissions (in CO2 equivalent) reduced during the actual proposed project over a 2-year operational timeline that include the project in its entirety.” Should this be measured in Dollars per metric ton of GHG emissions to maintain standard metrics for GHGs?A125.Yes.Q126.Applicants are instructed to calculate cost-effectiveness based upon “(e) Dollars per ton of GHG emissions (in CO2 equivalent) reduced during the actual proposed project over a 2-year operational timeline that include the project in its entirety.” Aside from the variation in units of measurement, how does this differ from the instruction to also calculate cost-effectiveness based upon (a) Dollars per metric ton of GHG emissions (in CO2 equivalent) reduced during the actual proposed project over a 2-year operational timeline for each vehicle and piece of equipment?A126.The difference between Section III.D.3.d.8.a and Section III.D.3.d.8.e is that Section III.D.3.d.8.a is requiring a calculation of the cost effectiveness in dollars per metric ton of GHG emissions during the actual project over a two year operational timeline for each vehicle or piece of equipment. Section III.D.3.d.8.e is requiring a calculation of cost effectiveness in dollars per metric ton of GHG emissions for all vehicles and equipment that is part of the project. Therefore Section III.D.3.d.8.a is for one piece of equipment and section III.D.3.d.8.e includes all vehicles and equipment that are part of the entire project. Further, all calculations of GHG emissions will be given in metric tons of GHG emissions in CO2 equivalent.Q127.The requirement for manufacturers to demonstrate economies of scale (Page 22 of GFO) could be interpreted in many ways. What are the preferred and/or acceptable mechanisms for demonstrating economies of scale are achieved? Is it to be demonstrated in the final report, after the project has completed, based upon the manufacturer showing the project assisted in various ways to build economies of scale in producing the trucks and infrastructure? Are economies of scale to be demonstrated by forecast reductions in truck pricing (list price on the market) at project initiation? Are there other preferred interpretations or metrics for demonstrating economies of scale?A127.There are no preferred or acceptable mechanisms for demonstrating how economies of scale are achieved. Both examples provided to this question are good information.Q128.Is the requirement for manufacturers to demonstrate economies of scale also applicable to the manufacturers of EVSE and supporting DER infrastructure and technologies?A128.For EVSE or hydrogen stations, yes; for DER, it is not required. Unless, of course, the Applicant notices that the economies of scale coming down in favor of the consumer. Applicants should provide this information in their applications.Project ManagementQ129.Can a fleet stipulate which data points they wish to report on to CARB/CEC, if some data points are considered confidential?A129.No, but CEC and CARB will discuss how to collect and present the data with the Awardee. Q130.Does data collection have to take place by the truck deployment deadline?A130.Data collection starts the moment each truck is deployed and will be required throughout the project and submitted to the CEC and CARB as part of project milestones and in the quarterly progress reports. Each funded project must provide a minimum of 12 months of data collection on the full deployment of vehicles and infrastructure. Q131.What items do CARB and CEC envision need to be reported on a monthly basis versus quarterly basis?A131.Progress reports will be required quarterly, not monthly. However, when data collection begins, that data needs to be collected monthly, but reported quarterly in the quarterly report. Additionally, whenever an invoice is submitted to the CEC, an updated progress report must be submitted with the invoice, unless the invoice is submitted at the same time as the progress report. Q132.Since the solicitation specifies a minimum of 12 months from a fully deployed fleet, please confirm that some trucks would report more than the required 12 months of data.A132.That is correct, unless all trucks are deployed simultaneously. Q133.As trucks will be rolling out over a period of time, some may have 12 months and some less of data collection so the overall data collection period may go over a period of 24 months maybe if the requirement is to have 12 months of all 50 trucks rolled out fully. Just confirming that.A133.All trucks must have a minimum of 12 months of data collection. Some trucks may have more than 12 months, but none will have fewer. Q134.Solicitation mentions that "CEC and CARB may request that additional data be collected beyond what is presented below." Do CARB and CEC have a list of required datasets?A134.Data collection requirements are outlined in Attachment 20. For awarded project(s), final data collection requirements will be developed for each agreement through the agreement development process.Q135.Are the projects supposed to include data collection on baseline trucks? If so, is there a required/minimum number of baseline trucks and data collection period that the solicitation requires?A135.Yes. We would like to see around 10 percent of the fleet’s baseline trucks included in data collection for a period of 12 months. Only usage, such as miles traveled of the baseline trucks, is required to be reported.Q136.Do baseline vehicles require 12 months of data reporting/logging?A136.Yes, baseline vehicles should report 12 months of usage data.Q137.Do baseline vehicles require emissions testing? Is portable emissions measurement system (PEMS) testing required on baseline trucks?A137.No, baseline vehicles do not need to provide PEMS or any other type of emission testing. Only the usage data of the baseline trucks are required.Q138.Can CEC provide clarification on what versions of standards for Hydrogen and charging stations will be used? For instance, if a later version is released after the GFO release date, which version will the team be expected to comply with?A138.The CEC expects the Applicant to comply with the most current version of the standard at the time of construction and commissioning of the hydrogen refueling or charging station. Q139.On page 13, Section I.N. of the manual, there is reference to hydrogen stations complying with the measurement standards stipulated in CCR Title 4, Division 9, Chapter 1. Since these fueling stations will not be public, does the CEC intend to require adherence to this section?A139.Yes, hydrogen stations will need to comply with this regulation.Q140.Please clarify lease ownership post project. If trucks are leased, can they then return to Original Equipment Manufacturer, third party lender or dealership after the project and thus operators not own the trucks? If lease options can provide more vehicles, which criteria will be given priority?A140.Yes, if trucks are leased they can be returned to the Original Equipment Manufacturer, third party lender or dealership after the project and thus the operators will not own the truck(s). The application will be evaluated on the degree to which the project maximizes the ability to deploy at least 50 zero-emission trucks within a single fleet, regardless of the trucks being owned or leased. Please refer to Addendum #1, Section II.B.2. Eligible Vehicle Technologies and Fleet Requirements, Section II.B.3. Eligible Infrastructure Technologies for Project Pilot Trucks, and Section IV.E. Evaluation Criteria of the Solicitation Manual. Q141.Is the 10% retention a percentage of the funding requested explicitly for admin and outreach expenses or a percentage of overall project funds requested? The GFO explicitly states that 10% retention will be withheld on admin and outreach expenses while also stating that 10% retention of each grant award amount can be withheld.A141.For grant agreements resulting under this solicitation, 10 percent retention will be withheld on Administrative and Outreach expenses. Please refer to Section II.A.3. Awardee and Project Team Reporting Requirements and Section II.C., Eligible Project Costs of the Solicitation Manual.Q142.After the first year of data collection, will CARB allow the trucks to be dispatched from other locations where fueling infrastructure is available?A142.All trucks must remain in the project and at the proposed locations until both the CEC and CARB agreements are complete.Q143.Typically, Awardees may continue to utilize equipment purchased with CEC and CARB funds as long as the use is consistent with the intent of the original grant agreements.” Would you please provide clarification regarding the disposition requirements?"A143.If the Awardee will not continue utilizing the equipment for the purposes intended under the grant agreement, the Awardee will need to inform the CEC and CARB of the equipment’s intended use after the agreement ends. CEC and CARB will need to provide approval prior to alternative uses of the equipment. There are no disposition requirements for equipment purchased with match share funding.Q144.Are Applicants allowed to edit the Data Collection and Analysis Task as outlined in the Scope of Work/Work Plan? For instance, may an Applicant who is not proposing to deploy hydrogen fuel cell trucks remove references to hydrogen planning and reporting?A144.Applicants may not edit the Data Collection and Analysis Task. Applicants may make a note where tasks are not applicable.Q145.During the reporting period, could requested data that may be considered sensitive or business confidential be anonymized or reported in the aggregate?A145.No, but we can discuss how to collect and present the data when developing the agreement’s Scope of Work.Q146.The timeline for funded projects will be tight, which you are likely well aware of. Are there contingency plans in place should any of the utilities involved be unable to complete necessary upgrades to their grid infrastructure in order to deliver sufficient power to the charging site by the June 2023 deployment deadline?A146.Applicants should contact their utilities early and often to verify that the project’s timeline can be expedited. Awardees can work closely with CEC during the term of the agreement to ensure successful project completion. ................
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