March 2002 version - Save the Children
|TITLE: Award Management Support Officer |
|TEAM/PROGRAMME: |LOCATION: London |
|Award Management, International Programmes | |
|GRADE: TBC |CONTRACT LENGTH: 12 months |
|CHILD SAFEGUARDING: |
|Level 1: the role holder will not have contact with children and/or young people, or access to personal data about children or young people,|
|as part of their work; therefore, a police check will not be mandatory unless the content or location of the role changes, in which case the |
|Child Safeguarding level will be reviewed. |
|ROLE PURPOSE: |
|Are you passionate about helping to create lasting change in the lives of children? Award (Grants) Management is a key function across Save |
|the Children International and Save the Children Members, ensuring efficient use of funding and its co-ordination across our 55 country |
|offices and 17 Save the Children IP Members. We are seeking a dynamic team player to join Save the Children International in London as our |
|Awards (Grants) Management Support Officer. |
| |
|Save the Children has implemented a new Effort Reporting and Cost Allocation Methodology (CAM) across our 55 Country offices to ensure a |
|consistent, fair, robust, and donor compliant process to the way costs are allocated to awards (grants) in countries. This global role will |
|help support the Award Management Function across Save the Children to embed this change post go live. |
| |
|This role will support the Head of Award Management to ensure we are developing, simplifying and continuously improving the Award Management |
|Processes across our organisation. It will influence and inspire best practice in over 55 country offices across the world to ensure our |
|processes are efficient and understood, to enable our quality programming to reach the most deprived children across the globe. |
| |
|This is a highly collaborative role, working daily with stakeholders throughout Save the Children across the world, to facilitate a culture |
|of strong operational and program quality. |
| |
|In the event of a major humanitarian emergency, you will be will be expected to work flexibly outside the normal role profile and be able to |
|vary working hours accordingly. |
|SCOPE OF ROLE: |
|Reports to: Head of Award Management |
|Staff reporting to this post: Nil |
|KEY ACCOUNTABILITIES: |
| |
|Effort Reporting and Cost Allocation Methodology Guidance and Support for Award Management function |
| |
|Being the technical specialist in understanding the use of the CAM calculator in Award budgeting. |
|Ensuring capacity-building material relating to the CAM Calculator is up to date and rolled out across the organisation as necessary. |
|Acting as the focal point for feedback from Country Offices, Regional Offices and Members on changes needed to the CAM calculator tool from |
|an Award budgeting perspective; feed these in to IP Finance owner and ensure subsequent necessary changes are communicated and supported |
|effectively |
|Escalation point for CAM Calculator tool usage issues and technical queries as they relate to award budgeting |
|Updating the Award Management guidance materials as necessary for any changes to the CAM methodology and rolling this out through the Award |
|Management function |
|Ownership of documentation to support donor discussions around CAM |
| |
|Change support to embed longer term change within Countries and Members to achieve sustained green operational Award Management KPIs, |
|ensuring that Effort Reporting and the Cost Allocation Methodology are operating effectively and consistently |
|Analysing which Members need support, and working with them (one Member at a time), to analyse the underlying reasons for their poor |
|performance. Then to develop solutions and support any change needed. |
|Analysis of all late awards to identify recurring issues, and working to identify global solutions to these and (if necessary) produce |
|guidance for the organisation on these. |
|Working with the Award Management Leadership team and potentially Country Offices (COs) to understand where there are systemic issues in a CO|
|contributing to poor results. |
| |
|Award management policies and procedures |
|Supporting the on-going development, simplification and roll out of our award management processes and systems, working with country and |
|regional offices, to support high quality programme implementation. |
|Working closely with the finance department to ensure award management interfaces seamlessly with financial systems and procedures. |
|Ensuring all award management processes and systems are fit for purpose for the dual mandate of development and humanitarian programming, |
|including emergency response. |
|Supporting continuous improvement across all award management activities. |
|SKILLS AND BEHAVIOURS (SCI Values in Practice) |
|Accountability: |
|holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values |
|holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see |
|fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. |
|Ambition: |
|sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages |
|their team to do the same |
|widely shares their personal vision for Save the Children, engages and motivates others |
|future orientated, thinks strategically and on a global scale. |
|Collaboration: |
|builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters |
|values diversity, sees it as a source of competitive strength |
|approachable, good listener, easy to talk to. |
|Creativity: |
|develops and encourages new and innovative solutions |
|willing to take disciplined risks. |
|Integrity: |
|honest, encourages openness and transparency; demonstrates highest levels of integrity |
|EXPERIENCE AND SKILLS |
|Experience of working in country and/or field offices of an international NGO, with a strong understanding of their operational frameworks |
|and challenges. |
|Demonstrated knowledge and experience of award (grant) management, portfolio management and donor compliance at a significant scale. |
|(Ideally) Experience of Cost Allocation Methodologies and Proposal Budgeting |
|Good interpersonal and communication skills, with the ability to influence and direct a diverse network of stakeholders a range of levels in |
|a global organisation. |
|Demonstrable ability to solve complex problems, from clearly articulated conceptual analysis through to delivery of practical solutions on |
|the ground. |
|Self-motivation, ability to work independently, and attention to detail. |
|Flexibility to respond to emerging needs, including changing work practices and hours in the event of major emergencies. |
|Commitment to Save the Children’s values. |
|Fluency in English, both written and spoken essential. |
|Additional job responsibilities |
|The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties |
|within reasonableness of their level of skills and experience. |
|Equal Opportunities |
|The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. |
|Child Safeguarding: |
|We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection |
|of children from abuse. |
|Health and Safety |
|The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. |
|JD written by: |Date: |
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