102 STUDENT DATA – DEMOGRAPHIC



Universal Foster Care Indicator Code Data Collection The Foster Care Indicator Code has been added to the PEIMS data collection system for the 2013-2014 school year. The following information is an excerpt of the requirements related to this data element to assist school districts, charter schools, ESCs, and PEIMS software vendors in developing the systems needed to add this information to the PEIMS data collection process for the 2013-2014 school year. SB 833BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:SECTION?1.??Section 7.029, Education Code, is amended by adding Subsection (b-1) to read as follows:(b-1)??To facilitate implementation of Subsection (a)(2), the agency shall, in the manner established by commissioner rule, collect data through the Public Education Information Management System (PEIMS) as to the foster care status of students.SECTION?2.??This Act takes effect immediately if it receives a vote of two-thirds of all the members elected to each house, as provided by Section 39, Article III, Texas Constitution. If this Act does not receive the vote necessary for immediate effect, this Act takes effect September 1, 2013.The data collection for this new requirement will be effected by adding a new data element to be called Foster Care Indicator Code (E1528). This element will capture the information needed for both the Pre-Kindergarten eligibility requirement as well as the latest requirement for collecting the foster care status of all students. The new FOSTER-CARE-INDICATOR-CODE (E1528) indicates whether a student is in the conservatorship of the Department of Family and Protective Services (DFPS) currently, or for certain students that were previously in the conservatorship of DFPS. The following is a proposal to delete the PK-FOSTER-CARE-INDICATOR-CODE from the 110 Student enrollment record and add a new universal FOSTER-CARE-INDICATOR-CODE to the 102 Student Demographic record. 102 STUDENT DATA – DEMOGRAPHICInput Record Type CodeDistrictIDStudentIDTX Unique Student IDEarly-Reading-Indicator-CodeFoster-Care-Indicator-CodeFillerE0755E0212E0001E1523E1522E1528C042C195C196Columns1 - 3Columns4 -9Columns10 - 18Columns19-28Columns29Column30Columns31 - 80FOSTER-CARE-INDICATOR-CODE (E1528) indicates whether a student is in the conservatorship of the Department of Family and Protective Services (DFPS) currently, or for certain students that were previously in the conservatorship of DFPS.The Foster Care Indicator Code is reported in fall, summer, and extended year submissions (submissions 1, 3, and 4). The data is needed in submission 4 to comply with TEC 25.007 concerning the Agency’s legislative requirement to facilitate access to credit recovery, high school completion, and dual credit programs. Please refer to the Student Attendance Accounting Handbook Pre-kindergarten section 7.2.6 for additional information and documentation concerning pre-kindergarten foster care student eligibility.The following link provides additional information related to the foster care provisions, resources, and opportunities for LEAs. Documentation required for a school to report a student as a Foster Care student is as follows:For Foster Care Indicator Code 0, no documentation is required because the student is not currently in the conservatorship of the Texas DFPS when enrolling in the school. For Foster Care Indicator Code 1, the enrolling caregiver must provide a copy of the Texas DFPS Placement Authorization Form (Form 2085) or a court order that designates the student is in the conservatorship of the Department of Family and Protective Services. For Foster Care Indicator Code 2, the Pre-kindergarten student is enrolling in school for the purpose of participating as an eligible student in a Pre-kindergarten program and eligibility documentation must be provided. At least annually, the Texas DFPS and Child Protective Services will mail verification letters of PK eligibility to the parents and caregivers of eligible children who in turn must provide this verification documentation to the school at enrollment. Foster care status data should be handled with the utmost sensitivity and in accordance with all FERPA guidelines.Chart for determining Foster Care Indicator CodeFoster Care Indicator CodeStudent AgeStudent Grade levelStudent Foster Care Status0AnyAnyStudent is not currently in the conservatorship of the Department of Family and Protective Services1AnyAnyStudent is currently in the conservatorship of the Department of Family and Protective Services23 or 4 on September 1PKPre-kindergarten student was previously in the conservatorship of the Department of Family and Protective Services following an adversary hearing held as provided by Section 262.201, Family Code.ElementIDNameDateIssuedDateUpdatedE1528FOSTER-CARE-INDICATOR-CODE8/1/2013DefinitionFOSTER-CARE-INDICATOR-CODE indicates whether a student is in the conservatorship of the Department of Family and Protective Services (DFPS) currently, or for certain students that were previously in the conservatorship of DFPS.Code Table IDDomain of ValuesC196Special InstructionsData SpecificationsLengthTypePattern1CODED#CodeTable IDNameDateIssuedDateUpdatedC196FOSTER-CARE-TYPE-CODE08/1/2013CodeTranslation0Student is not currently in the conservatorship of the Department of Family and Protective Services1Student is currently in the conservatorship of the Department of Family and Protective Services2Pre-kindergarten student was previously in the conservatorship of the Department of Family and Protective Services following an adversary hearing held as provided by Section 262.201, Family Code. Field Edits1020B? This record’s mandatory fields are INPUT-RECORD-TYPE-CODE, DISTRICT-ID, STUDENT-ID, TX-UNIQUE-STUDENT ID, and FOSTER-CARE-INDICATOR-CODEF1, 3, 4? XXXContext EditsRule Applies ToLegacyEdit #TEDS Rule #Legacy Edit Rule Text and Business MeaningEditTypeSubESCDistrictCampusCharter1021140100-0119If FOSTER-CARE-INDICATOR-CODE is "1", then AT-RISK-INDICATOR-CODE must be "1".F1XXXA student that is reported as in the conservatorship of the Department of Family and Protective Services (in foster care) is an At-Risk student by definition.1021240100-0120If FOSTER-CARE-INDICATOR-CODE is "2", then GRADE-LEVEL-CODE must be "PK".F1, 3XXXA student that is reported with the foster care indicator code that only applies to Pre-kindergarten students (code 2) must be reported in grade level "PK".1021640100-0124If AS-OF-STATUS-CODE is "A", then FOSTER-CARE-INDICATOR-CODE must be "0" and MILITARY-CONNECTED-STUDENT-CODE must be "0".F1, 3XXXA student that is reported as not enrolled in the current school year must be reported as not being a foster care student or a military connected student.1101540100-0118 If GRADE-LEVEL-CODE is "PK" and ADA-ELIGIBILITY-CODE is "0", "4", or "5", then LEP-INDICATOR-CODE must be "0", ECONOMIC-DISADVANTAGE-CODE must be "00", MILITARY-CONNECTED-STUDENT-CODE must be “0”, FOSTER-CARE-INDICATOR-CODE must be “0”, and HOMELESS-STATUS-CODE must be "0".F1XXXA student that is enrolled in "PK" but as an ineligible student must not be reported as any of the following: LEP, economically disadvantaged, military connected, a current or former foster care child, or homeless.1102D40100-0109If GRADE-LEVEL-CODE is "PK", and ADA-ELIGIBILITY-CODE is "1", "2", "3", or "6", then either LEP-INDICATOR-CODE must be "1", ECONOMIC-DISADVANTAGE-CODE must be "01", "02", or "99", MILITARY-CONNECTED-STUDENT-CODE must be "1" - "4", FOSTER-CARE-INDICATOR-CODE must be "1" or "2", or HOMELESS-STATUS-CODE must not be "0".F1XXXA student that is enrolled in "PK" as an eligible student must be reported as one or more of the following: LEP, economically disadvantaged, military connected, a current or former foster care child, or homeless.4008042400-0066If GRADE-LEVEL-CODE is "PK" and TOTAL-ELIGIBLE-DAYS-PRESENT is greater than "0000", then either LEP-INDICATOR-CODE must be "1", ECONOMIC-DISADVANTAGE-CODE must not be "00", MILITARY-CONNECTED-STUDENT-CODE must be "1" - "4", FOSTER-CARE-INDICATOR-CODE must be "1" or "2", or HOMELESS-STATUS-CODE must not be "0".F3XXXA student that is reported with eligible attendance in grade level PK must be reported as one or more of the following: LEP, economically disadvantaged, military connected, a current or former foster care child, or homeless.ElementIDNameDateIssuedDateUpdatedE1041PK-FOSTER-CARE-INDICATOR-CODE03/03/08DefinitionPK-FOSTER-CARE -INDICATOR-CODE indicates whether a prekindergarten student is or ever has been in the conservatorship of the Department of Family and Protective Services following an adversary hearing held as provided by Section 262.201, Family Code. Code Table IDDomain of ValuesC088Special InstructionsData SpecificationsLengthTypePattern1CODED#110 STUDENT DATA - ENROLLMENTInput Record Type CodeDistrict IDStudentIDCampusID ofEnroll-mentGrade Level CodePK MilitaryIndicatorCodeADA Eligi-bility CodeFillerBilin-gual Program Type CodeESL Program Type CodeE0755E0212E0001E0782E0017E1038E0787E1042E1043C042C050C088C059C175C176Columns1 - 3Columns4 - 9Columns10 - 18Columns19 - 27Columns28 - 29Column30Column31Columns32 - 36Column37Column38110110LEP Indicator CodeHome Lan-guage CodeParental Permis-sion CodePK Program Type CodeAt-Risk IndicatorCodePK-Foster-Care-Indicator CodeTitle I Part A IndicatorCodeSpecial Ed Indicator CodePrimary PK Funding Source CodeSecondary PK Funding Source CodeE0790E0895E0896E1078E0919E1041E0894E0794E1079E1080C061C092C093C185C088C088C122C088C186C186Column39Columns40 - 41Column42Columns43 - 44Column45Column46Column47Column48Column49Column50Gifted Talented Indicator CodeFillerImmigrantIndicatorCodeFillerLocal Student IDSSIPromotion Retention CodeFillerE0034E0797E0923E1030C088C088C171 ................
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