Administrative Rules Letterhead



Library Service Improvement Grant

Final Report

due by

June 30, 2018

This report must be completed, signed and submitted to the Missouri State Library by email, fax or mail:

Email to: LSTA@sos.

Fax to: (573) 751-3612 OR

Mail to:

LSTA Grant Program

Shay Young, LSTA Grants Officer

Missouri State Library

600 West Main, PO Box 387

Jefferson City, MO 65102-0387

Instructions for Final Report Forms, LSTA grants

The Final Report consists of the following items. All items must be submitted or final payment cannot be made. Please use the report forms furnished in this packet.

1. Narrative Report: Please complete the form and answer the questions to document the activities during the grant period. Attach responses to the questions to the completed Narrative Report form.

2. Financial Report: List only LSTA Grant funds. Do not include local funds on the chart. Please use exact figures. Do not round.

LSTA Amount Approved—Enter the LSTA amount approved in each category as stipulated in the budget memo in the grant award packet. Do not change any of these figures. Changes can only be made after an amendment has been fully executed.

LSTA Amount Spent This Period—List amounts expended during this reporting period for each category.

LSTA Amount Spent to Date—List total amount of LSTA funds spent to date in each category, including the amount in LSTA Amount Spent This Period.

LSTA Unspent Balance—List what is left to spend. (LSTA Amount Approved minus LSTA Amount Spent to Date)

3. Payment Summary: Expenditures should be arranged by budget category. List the items purchased, invoice number, invoice date, name of vendor, LSTA funds spent, local funds spent, and total amount of each invoice. For expenditures related to personnel include the name of staff as Vendor, number of hours worked and services performed in Description, hours worked in Quantity, position status in Invoice Number, time of service in Invoice Date, and wages paid by funding source. Please make as many copies of this form as needed to complete the list. Retain original invoices as documentation for this grant.

Example:

|Budget Category |Description of Item or |Quantity |Invoice Number |Invoice Date |

| |Service | | | |

|Consultant Fees | | | | |

|Equipment (items with a single unit cost | | | | |

|of $5,000 or more) | | | | |

|-25% minimum local match required. - 50% | | | | |

|local match for items with a per unit | | | | |

|cost of $10,000 or higher | | | | |

|Technology and Software | | | | |

|-25% minimum local match required | | | | |

|Furniture for Accessibility Purposes | | | | |

|Personnel, including salaries, wages, and| | | | |

|benefits | | | | |

|Services | | | | |

|Supplies/Materials | | | | |

|Travel | | | | |

|Indirect Cost Rate | | | | |

|TOTAL | | | | |

| | | | | |

Library Services and Technology Act Grant Program administered by the Missouri State Library,

a Division of the Office of the Secretary of State

Library Service Improvement Grant

Payment Summary – Final Report

Grant Project Number:

Grantee Name:

Please report expenses incurred during this portion of the grant period arranged by budget category. Include only approved items as listed in the project budget. Report both LSTA and local funds. Use exact costs. Do NOT round. Be specific as to the number of hours worked, number of miles traveled, number of items purchased, etc. (e.g., 3 Tablets). Attach receipts or invoices to this summary for computer and laptop purchases to document that minimum specifications were met or exceeded. Retain copies of all original invoices, receipts, and timesheets for the institution’s grant file.

|Budget Category |Description of item or service |Quantity |Invoice Number |Invoice Date |Vendor | LSTA Funds | Local Funds | Total |

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| | | | | |TOTAL | | | |

MISSOURI STATE LIBRARY – LIBRARY SERVICES AND TECHNOLOGY ACT

library service improvement grant

RESOURCES

Example answers to questions:

5. INTERACTIVE INSTRUCTIONAL PROGRAMS: If applicable, describe any interactive instructional programs offered throughout the full grant period. These programs include hands-on activities. Please report each program separately using the format in the example below.

Example:

6. INSTRUCTIONAL PRESENTATIONS/PERFORMANCES: If applicable, describe any low or no interactivity Instruction presentations or performances offered throughout the full grant period. Please report each presentation or performance separately using the format in the example below.

Example:

8. OUTCOMES: What results can be reported for the grant? If a survey was used, please summarize the results to date. Please discuss the impact the project has had so far on the library, the individuals served, and the community. This includes changes in behavior, skills, knowledge, attitudes, etc.

The majority of participants felt they had an increase in knowledge and confidence in using resources and strategies for cultural diversity as a result of participating in the program.

Library staff who attended the trainings felt they learned new skills to improve their customer service skills in working with a diverse population.

9. IMPORTANCE OF FINDINGS: Briefly summarize the importance of the outputs, outcomes, and/or other reported results for future program planning?

Having staff trained in diversity awareness has helped improve patron satisfaction of programs offered at the library, resulting in a heightened perception of the library as a community anchor. It is critical to implement the skills and knowledge gained into other services provided by the library as well.

10. LESSONS LEARNED: Explain one or two of the most significant lessons learned for others wanting to adopt any part of this project.

Building a culture begins and ends with building strong management. Managers and assistant managers need additional training and skill development tools to proactively create diversity programs and address diversity questions from patrons as they arise.

14. EFFORT LEVEL: Does the library anticipate any changes in level of effort in managing this project following the end of the grant period?

Yes; we plan to increase our efforts to provide more programming on diversity using the skills taught in the workshops.

15. PROJECT SCOPE: Does the library anticipate changing the types of activities and objectives addressed by the project following the end of the grant period?

Yes. During fall of 2019, we will use the skills taught in the trainings to expand our programs to include a Generational Diversity class open to local business owners, where participants will learn about the difference between employees from various generations.

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Name of Program: Borrowing eBooks

Program Location: Show-Me Senior Center in Welcome, MO

Program Length: 60 minutes

Number of Programs Offered: 1

Number of Sessions Per Program: 1

Total in Attendance: 11

Program Activities: We brought our Borrowing eBooks class to the local senior center to teach participants how to download eBooks available through the Show-Me Public Library.

Name of Presentation/Performance: Financial Literacy with Home Town Bank

Program Location: Show-Me Public Library in Welcome, MO

Presentation/Performance Length: 60 minutes

Number of Presentations/Performances Offered: 1

Number of Sessions Per Presentation/Performance: 8

Total in Attendance: 172

Program Description: The presenter from the Home Town Bank introduced attendees to the basics of home budgets, planning for retirement, safe investing, repairing credit, college planning, teaching children about money, how to buy a home, and annual credit reports.

Example of survey summary:

20 survey responses were received and had the following responses:

1. As a result of participating in the Cultural Diversity Class did/do you:

| |Strongly |Disagree |Neutral |Agree |Strongly Agree |

| |Disagree | | | | |

|I learned something by participating in this library | | |3 |15 |2 |

|activity | | | | | |

|I am confident about using what I learned |1 |1 |5 |10 | |

| | | | | |3 |

|I am likely to apply what I have learned |2 |1 |7 |5 |5 |

Repeat as appropriate for the remainder of the survey questions.

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Library Development

(573) 751-3615

James C. Kirkpatrick

State Information Center

(573) 751-4936

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