Copying SPSS Output into a Word Document
Copying SPSS Output to a Word DocumentIf you select the entire Output and then Edit, Copy, you can paste it into Word – just locate the cursor at the paste location in the Word document and then CTRL-V. Here is an example. Notice that the syntax is included as is the “Notes” table (which is not displayed in the SPSS output viewer). The Notes tables are best deleted.CORRELATIONS /VARIABLES=Gender Ideal Statoph Nucoph SATM /PRINT=TWOTAIL NOSIG /MISSING=PAIRWISE .CorrelationsNotes – Delete this stupid tableOutput Created25-May-2010 19:32:56Comments InputDataC:\D\StatData\IntroQ\IntroQ.savActive DatasetDataSet1Filter<none>Weight<none>Split File<none>N of Rows in Working Data File614Missing Value HandlingDefinition of MissingUser-defined missing values are treated as missing.Cases UsedStatistics for each pair of variables are based on all the cases with valid data for that pair.SyntaxCORRELATIONS /VARIABLES=Gender Ideal Statoph Nucoph SATM /PRINT=TWOTAIL NOSIG /MISSING=PAIRWISE .ResourcesProcessor Time00:00:00.000Elapsed Time00:00:00.016[DataSet1] C:\D\StatData\IntroQ\IntroQ.savCorrelationsGenderIdealStatophNucophSATMGenderPearson Correlation1-.570**-.145**-.075.067Sig. (2-tailed).000.000.064.138N614609613613492IdealPearson Correlation-.570**1.093*.084*-.039Sig. (2-tailed).000.022.038.384N609609608608490StatophPearson Correlation-.145**.093*1-.001-.337**Sig. (2-tailed).000.022.982.000N613608613613491NucophPearson Correlation-.075.084*-.0011.043Sig. (2-tailed).064.038.982.343N613608613613491SATMPearson Correlation.067-.039-.337**.0431Sig. (2-tailed).138.384.000.343N492490491491492**. Correlation is significant at the 0.01 level (2-tailed).*. Correlation is significant at the 0.05 level (2-tailed).GRAPH /LINE(SIMPLE)=MEAN(Nucoph) BY Year .GraphNotes – Delete this stupid tableOutput Created25-May-2010 19:32:56Comments InputDataC:\D\StatData\IntroQ\IntroQ.savActive DatasetDataSet1Filter<none>Weight<none>Split File<none>N of Rows in Working Data File614SyntaxGRAPH /LINE(SIMPLE)=MEAN(Nucoph) BY Year .ResourcesProcessor Time00:00:00.329Elapsed Time00:00:00.344[DataSet1] C:\D\StatData\IntroQ\IntroQ.savIf this does not work (for example, if not all of the tables and charts are copied into the Word document), try the Export function.In the output window, click “File” and select “Export.” Under “Objects to Export,” select “All visible.” Under “Document Type,” select “Word/RTF (*.doc). Browse to the folder where you wish to deposit the exported document and then give it a name. Sometimes SPSS output is too wide properly to fit on paper in portrait layout. To change the layout to landscape, click “Change Options.”Click “Page Setup for Export.”Here I have changed the “Orientation” to “Landscape.” You might also want to reduce the left and right margins to accommodate very wide output.You can also export the output to one of several other different types of documents, including htm and pdf. If you export to htm each graphic will be put in a jpg file that is pulled by the htm file.*docx or *rtf ?When exporting the output to “Word/RTF (*.doc), it indicates that the file produced will be a *doc file, but it will not. It will be a *.rtf file. An *.rtf file can be read and edited with Word just fine, but it often is many times larger (in terms of how much space it takes up on storage media such as your hard drive). Accordingly, you should convert the *.rtf file to an*.docx file. Bring the exported output document into Word, edit it as desired, and then save it as a *.docx file. Since it came in as an *.rtf file, Word will, by default, save it as an *.rtf file. You need to change that default during the process of saving the file.Here is a snapshot of a directory to which SPSS output has been exported:Note that it appears to be a *doc file, but it is, in fact, a *rtf file. I open it with Word, make whatever edits I wish to make, and then start saving it (File, Save As).Oh, my, look at the “File name.” It is revealed that it is actually an *rtf file. Change it to a Word *.docx file. Simply active the drop down menu and select *.docxKarl L. Wuensch, Department of Psychology, East Carolina University, June, 2017.Return to my SPSS Lessons page. ................
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