Edmonton Salutes Committee Bylaw 13900
the city of edmonton
bylaw 13900
Edmonton Salutes Committee Bylaw
Whereas, pursuant to section 145 of the Municipal Government Act, R.S.A. 2000, c.M-26, a Council may pass bylaws in relation to the establishment, functions, procedure and conduct of council committees and other bodies.
Edmonton City Council enacts:
part I - purpose, definitions and interpretation
|purpose | THE PURPOSE OF THIS BYLAW IS TO ESTABLISH A COMMITTEE OF COUNCIL TO PROMOTE AND RECOGNIZE LOCAL MILITARY |
| |COMMUNITY CONTRIBUTIONS. |
|DEFINITIONS | IN THIS BYLAW, UNLESS THE CONTEXT OTHERWISE REQUIRES: |
| |“City” means the municipal corporation of the City of Edmonton; |
| |“City Manager” means the Chief Administrative Officer of the City within the meaning of the Municipal Government |
| |Act, or his delegate; |
| |“Committee” means the Edmonton Salutes Committee; and |
| |“Council” means the municipal council of the City of Edmonton. |
|rules for intepretation | The marginal notes and headings in this bylaw are for reference purposes only. |
part II - ESTABLISHMENT, MANDATE AND FUNCTIONS
| ESTABLISHMENT | THE EDMONTON SALUTES COMMITTEE IS HEREBY ESTABLISHED AS A COMMITTEE OF COUNCIL. |
|MANDATE | THE MANDATE OF THE COMMITTEE IS TO: |
| |recognize local military community contributions, both at home and abroad, towards world peace, security and |
| |stability; and |
| |reinforce, through the recognition, that military personnel and their families are valued members of the Edmonton|
| |Capital Region. |
|FUNCTIONS | Subject to the provisions of this bylaw and every other applicable bylaw of the City or statute or regulation of|
| |the Province of Alberta, the Committee will: |
| |initiate appropriate activities that acknowledge the achievements and contributions of Land Force Western Area, |
| |4-Wing Cold Lake and HMCS Nonsuch (HMCS Edmonton); |
| |initiate appropriate activities and events that: |
| |demonstrate appreciation of military families for their overall contributions to our community; |
| |demonstrate concern and understanding of the stress military families face when family members are deployed on |
| |operation missions; |
| |support community and military activities that recognize and promote the role, organization and operations of our|
| |military community; |
| |recommend to Council official civic recognitions such as Freedom of the City; and |
| |make recommendations to Council as to changes to this bylaw, when appropriate. |
| | Subject to every applicable bylaw and policy of the City, the Committee is authorized to: |
| |accept donations; |
| |enter into agreements related to the donations to carry out specific activities, subject to the approval of the |
| |City Manager; and |
| |on behalf of the City, and subject to the approval of the City Manager, apply for and receive grants from |
| |foundations and other orders of government to carry out specific activities. |
part III - STRUCTURE AND PROCEDURES
|STRUCTURE | The Committee will consist of thirty members, as follows: |
| |one member of Council, appointed by Council; |
| |nine members as follows: |
| |Base Commander, Area Support Unit, Edmonton Garrison; |
| |Commander 1 Canadian Mechanized Brigade Group; |
| |Commanding Officer, 408 Helicopter Squadron; |
| |Commanding Officer, Canadian Forces Base Wainwright; |
| |Wing Commander, 4 Wing Cold Lake; |
| |Commanding Officer, HMCS Nonsuch; |
| |Mayor, City of St. Albert; |
| |Mayor, Sturgeon County; |
| |Sergeant-at-Arms & Director, Visitor, Ceremonial & Security Services, Legislative Assembly; |
| |ten representative members as follows: |
| |one member appointed by the Edmonton United Services Institute; |
| |one member appointed by the Royal Canadian Legion; |
| |one member appointed by Veteran Affairs; |
| |one member appointed by the Military Family Resource Centre; |
| |one member appointed by Alberta Capital Region Alliance; |
| |one member appointed by Urban Development Institute; |
| |one member appointed by Edmonton Airports; |
| |one member appointed by Edmonton Chamber of Commerce; |
| |one member appointed by Edmonton Economic Development Corporation; |
| |one member appointed by Edmonton Northlands; |
| |four members selected and appointed by the Base Commander, Area Support Unit, Edmonton Garrison; and |
| |six members selected and appointed by the Edmonton Salutes Committee co-Chairs, of which: |
| |one may be a Member of Parliament; and, |
| |one may be a Member of the Legislative Assembly of Alberta. |
| | Members may be represented at meetings by a designate who will have voting rights; |
| |All appointers will notify the Committee, in writing, of all appointments made. |
| |All members appointed under sections 8(1)(a), (c), (d) and (e), will serve at the pleasure of the appointer, |
| |whether or not the appointment is for a specified time period. |
| |The Committee will notify the City Manager, in writing, of all appointments and member contact information. |
| | The members appointed by the co-Chairs under section 8(1)(e), will be selected with regard to the following |
| |attributes: |
| |the ability to maintain and promote an appropriate atmosphere at public consultations; |
| |a desire to recognize the Canadian Armed Forces for its important role in the Capital Region; |
| |the ability to commit the required time; |
| |analytical and reasoning skills; |
| |the ability to speak in public and communicate effectively; and |
| |experience sitting on boards and committees. |
| | The Committee will request appointers to terminate the appointment of any member who is absent from three |
| |consecutive meetings, or who misses three regular meetings in six months, unless the absence is authorized by |
| |resolution of the Committee. |
| | If one or more positions on the Committee is not filled or becomes vacant, the Committee may continue with |
| |fewer members. |
| | Each appointment made is for a term of two years, to a maximum of six consecutive years. |
|renumeration | Membership on the Committee and sub-committees is voluntary and no remuneration will be paid for serving as a |
| |member. |
| | Members will be reimbursed for their reasonable out-of-pocket expenses to attend each meeting of the Committee |
| |and its sub-committees in accordance with City policy. |
|co-chairs | The member of Council appointed to the Committee is a co-Chair of the Committee. |
| | Every two years, or as needed in the case of a resignation, the Committee will select one of its members to |
| |serve as a co-Chair. |
| | The duties of the co-Chairs will be to: |
| |call the meetings of the Committee; |
| |act as Chair at all meetings of the Committee; |
| |represent the Committee at Council and its Standing Committees, and at other public functions; and |
| |perform other duties as may be determined by the Committee or Council. |
|PROCEDURES | Subject to this bylaw, the Committee will follow the procedures prescribed by Bylaw 12300, Procedures and |
| |Committees Bylaw. |
| | The Committee will establish a schedule for meetings to include at least three meetings in each year. |
| | Special meetings may be called by either co-Chair on three days written notice to all members. |
| | Quorum for the Committee is a majority of the existing appointed members of the Committee. |
| |If both of the co-Chairs are not in attendance at a meeting, the members of the Committee will choose a member |
| |from among themselves to act as the presiding officer for that meeting. |
|SUBCOMMITTEES AND PUBLIC CONSULTATIONS| The Committee may establish sub-committees to assist the Committee in the performance of its duties and to make|
| |recommendations to the Committee. |
| |When establishing a sub-committee, the Committee will: |
| |establish Terms of Reference; |
| |set out the number of members and term of appointment; |
| |set out the processes and procedures of the sub-committee; and |
| |allocate any necessary budget or other resources. |
| | Sub-committees may include persons from outside the Committee. |
| | Sub-committees will: |
| |be chaired by a Committee member; and |
| |report back to the Committee for consideration of findings. |
| | The Committee or a sub-committee may solicit input from the public. |
part IV - FINANCE AND ADMINISTRATION
|BUDGET | A budget for expenses arising from the operation of the Committee in the administration of this bylaw will be |
| |submitted to Council for approval. |
| |The budget will be prepared and presented to Council by the City Manager, in consultation with the Committee. |
| |The Committee’s budget will be administered by the City Manager. |
|RESOURCES | Technical, planning, and administrative resources to the Committee and its sub-committees, as determined by the |
| |City Manager in consultation with the Committee, will be provided by the City Manager. |
part V - GENERAL
|COMMITTEE REPORTING | THE COMMITTEE WILL PROVIDE AN ACTIVITY REPORT ANNUALLY TO EXECUTIVE COMMITTEE, OR AT OTHER TIMES THAT MAY BE SET|
| |BY EXECUTIVE COMMITTEE. |
|EFFECTIVE DATE | THIS BYLAW TAKES EFFECT BEGINNING ON THE DATE ON WHICH THIS BYLAW IS PASSED AND SIGNED. |
Read a first time this 3rd Day of July, A.D. 2007;
Read a second time this 3rd Day of July, A.D. 2007;
Read a third time this 3rd Day of July, A.D. 2007;
SIGNED AND PASSED 3rd Day of July, A.D. 2007.
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