Edmonton Salutes Committee Bylaw 13900



the city of edmonton

bylaw 13900

Edmonton Salutes Committee Bylaw

Whereas, pursuant to section 145 of the Municipal Government Act, R.S.A. 2000, c.M-26, a Council may pass bylaws in relation to the establishment, functions, procedure and conduct of council committees and other bodies.

Edmonton City Council enacts:

part I - purpose, definitions and interpretation

|purpose | THE PURPOSE OF THIS BYLAW IS TO ESTABLISH A COMMITTEE OF COUNCIL TO PROMOTE AND RECOGNIZE LOCAL MILITARY |

| |COMMUNITY CONTRIBUTIONS. |

|DEFINITIONS | IN THIS BYLAW, UNLESS THE CONTEXT OTHERWISE REQUIRES: |

| |“City” means the municipal corporation of the City of Edmonton; |

| |“City Manager” means the Chief Administrative Officer of the City within the meaning of the Municipal Government |

| |Act, or his delegate; |

| |“Committee” means the Edmonton Salutes Committee; and |

| |“Council” means the municipal council of the City of Edmonton. |

|rules for intepretation | The marginal notes and headings in this bylaw are for reference purposes only. |

part II - ESTABLISHMENT, MANDATE AND FUNCTIONS

| ESTABLISHMENT | THE EDMONTON SALUTES COMMITTEE IS HEREBY ESTABLISHED AS A COMMITTEE OF COUNCIL. |

|MANDATE | THE MANDATE OF THE COMMITTEE IS TO: |

| |recognize local military community contributions, both at home and abroad, towards world peace, security and |

| |stability; and |

| |reinforce, through the recognition, that military personnel and their families are valued members of the Edmonton|

| |Capital Region. |

|FUNCTIONS | Subject to the provisions of this bylaw and every other applicable bylaw of the City or statute or regulation of|

| |the Province of Alberta, the Committee will: |

| |initiate appropriate activities that acknowledge the achievements and contributions of Land Force Western Area, |

| |4-Wing Cold Lake and HMCS Nonsuch (HMCS Edmonton); |

| |initiate appropriate activities and events that: |

| |demonstrate appreciation of military families for their overall contributions to our community; |

| |demonstrate concern and understanding of the stress military families face when family members are deployed on |

| |operation missions; |

| |support community and military activities that recognize and promote the role, organization and operations of our|

| |military community; |

| |recommend to Council official civic recognitions such as Freedom of the City; and |

| |make recommendations to Council as to changes to this bylaw, when appropriate. |

| | Subject to every applicable bylaw and policy of the City, the Committee is authorized to: |

| |accept donations; |

| |enter into agreements related to the donations to carry out specific activities, subject to the approval of the |

| |City Manager; and |

| |on behalf of the City, and subject to the approval of the City Manager, apply for and receive grants from |

| |foundations and other orders of government to carry out specific activities. |

part III - STRUCTURE AND PROCEDURES

|STRUCTURE | The Committee will consist of thirty members, as follows: |

| |one member of Council, appointed by Council; |

| |nine members as follows: |

| |Base Commander, Area Support Unit, Edmonton Garrison; |

| |Commander 1 Canadian Mechanized Brigade Group; |

| |Commanding Officer, 408 Helicopter Squadron; |

| |Commanding Officer, Canadian Forces Base Wainwright; |

| |Wing Commander, 4 Wing Cold Lake; |

| |Commanding Officer, HMCS Nonsuch; |

| |Mayor, City of St. Albert; |

| |Mayor, Sturgeon County; |

| |Sergeant-at-Arms & Director, Visitor, Ceremonial & Security Services, Legislative Assembly; |

| |ten representative members as follows: |

| |one member appointed by the Edmonton United Services Institute; |

| |one member appointed by the Royal Canadian Legion; |

| |one member appointed by Veteran Affairs; |

| |one member appointed by the Military Family Resource Centre; |

| |one member appointed by Alberta Capital Region Alliance; |

| |one member appointed by Urban Development Institute; |

| |one member appointed by Edmonton Airports; |

| |one member appointed by Edmonton Chamber of Commerce; |

| |one member appointed by Edmonton Economic Development Corporation; |

| |one member appointed by Edmonton Northlands; |

| |four members selected and appointed by the Base Commander, Area Support Unit, Edmonton Garrison; and |

| |six members selected and appointed by the Edmonton Salutes Committee co-Chairs, of which: |

| |one may be a Member of Parliament; and, |

| |one may be a Member of the Legislative Assembly of Alberta. |

| | Members may be represented at meetings by a designate who will have voting rights; |

| |All appointers will notify the Committee, in writing, of all appointments made. |

| |All members appointed under sections 8(1)(a), (c), (d) and (e), will serve at the pleasure of the appointer, |

| |whether or not the appointment is for a specified time period. |

| |The Committee will notify the City Manager, in writing, of all appointments and member contact information. |

| | The members appointed by the co-Chairs under section 8(1)(e), will be selected with regard to the following |

| |attributes: |

| |the ability to maintain and promote an appropriate atmosphere at public consultations; |

| |a desire to recognize the Canadian Armed Forces for its important role in the Capital Region; |

| |the ability to commit the required time; |

| |analytical and reasoning skills; |

| |the ability to speak in public and communicate effectively; and |

| |experience sitting on boards and committees. |

| | The Committee will request appointers to terminate the appointment of any member who is absent from three |

| |consecutive meetings, or who misses three regular meetings in six months, unless the absence is authorized by |

| |resolution of the Committee. |

| | If one or more positions on the Committee is not filled or becomes vacant, the Committee may continue with |

| |fewer members. |

| | Each appointment made is for a term of two years, to a maximum of six consecutive years. |

|renumeration | Membership on the Committee and sub-committees is voluntary and no remuneration will be paid for serving as a |

| |member. |

| | Members will be reimbursed for their reasonable out-of-pocket expenses to attend each meeting of the Committee |

| |and its sub-committees in accordance with City policy. |

|co-chairs | The member of Council appointed to the Committee is a co-Chair of the Committee. |

| | Every two years, or as needed in the case of a resignation, the Committee will select one of its members to |

| |serve as a co-Chair. |

| | The duties of the co-Chairs will be to: |

| |call the meetings of the Committee; |

| |act as Chair at all meetings of the Committee; |

| |represent the Committee at Council and its Standing Committees, and at other public functions; and |

| |perform other duties as may be determined by the Committee or Council. |

|PROCEDURES | Subject to this bylaw, the Committee will follow the procedures prescribed by Bylaw 12300, Procedures and |

| |Committees Bylaw. |

| | The Committee will establish a schedule for meetings to include at least three meetings in each year. |

| | Special meetings may be called by either co-Chair on three days written notice to all members. |

| | Quorum for the Committee is a majority of the existing appointed members of the Committee. |

| |If both of the co-Chairs are not in attendance at a meeting, the members of the Committee will choose a member |

| |from among themselves to act as the presiding officer for that meeting. |

|SUBCOMMITTEES AND PUBLIC CONSULTATIONS| The Committee may establish sub-committees to assist the Committee in the performance of its duties and to make|

| |recommendations to the Committee. |

| |When establishing a sub-committee, the Committee will: |

| |establish Terms of Reference; |

| |set out the number of members and term of appointment; |

| |set out the processes and procedures of the sub-committee; and |

| |allocate any necessary budget or other resources. |

| | Sub-committees may include persons from outside the Committee. |

| | Sub-committees will: |

| |be chaired by a Committee member; and |

| |report back to the Committee for consideration of findings. |

| | The Committee or a sub-committee may solicit input from the public. |

part IV - FINANCE AND ADMINISTRATION

|BUDGET | A budget for expenses arising from the operation of the Committee in the administration of this bylaw will be |

| |submitted to Council for approval. |

| |The budget will be prepared and presented to Council by the City Manager, in consultation with the Committee. |

| |The Committee’s budget will be administered by the City Manager. |

|RESOURCES | Technical, planning, and administrative resources to the Committee and its sub-committees, as determined by the |

| |City Manager in consultation with the Committee, will be provided by the City Manager. |

part V - GENERAL

|COMMITTEE REPORTING | THE COMMITTEE WILL PROVIDE AN ACTIVITY REPORT ANNUALLY TO EXECUTIVE COMMITTEE, OR AT OTHER TIMES THAT MAY BE SET|

| |BY EXECUTIVE COMMITTEE. |

|EFFECTIVE DATE | THIS BYLAW TAKES EFFECT BEGINNING ON THE DATE ON WHICH THIS BYLAW IS PASSED AND SIGNED. |

Read a first time this 3rd Day of July, A.D. 2007;

Read a second time this 3rd Day of July, A.D. 2007;

Read a third time this 3rd Day of July, A.D. 2007;

SIGNED AND PASSED 3rd Day of July, A.D. 2007.

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