QUALIFICATIONS - Huntington



017145000 Job DescriptionName:Job Title:Student Accounts ClerkDepartment:Business OfficeSenior Team Leader:Reports to:Classification:Non Exempt/HourlyFTE:Full Time 100% Date Written/Updated:January 11, 2020MISSION STATEMENTThe University’s mission is to develop a commitment to scholarship; educate, equip, and help students develop their abilities for a life of God-honoring service to others; and for personal fulfillment.BASIC FUNCTION:The accounting clerk has the responsibility for performing the student account function and various additional accounting functions at the University.QUALIFICATIONSMust have a personal relationship with Jesus Christ, a strong desire to serve others and a commitment to being a faithful steward of college resourcesStrong communication, interpersonal, and teaming skillsPossess a high level of problem solving skillsAbility to execute multiple projects and tasks concurrentlyAbility to learn new processes quicklyExcellent math aptitude and skillsProficient in Microsoft Word and Excel and data entryPrevious cashiering, accounts receivable and accounting experience is preferredAssociate’s degree in business or accounting required. Bachelor’s degree in business or accounting is preferred.SPECIFIC RESPONSIBILITIESReceive and process incoming funds using cashier station #6 as a backup to cashierIssue a receipt immediately for each transaction madeBalance the cash drawer dailyCount the money and list on a daily recap sheetBalance the funds to the depositExplain any differences to the Student Accounts ManagerPrepare bank deposits ensuring all monies are deposited in a timely mannerClear students financially through Jenzabar CX system as accounts are paidOperate petty cash fund using cashier station #6Make payouts for various expenses under petty cash limit verifying proper account coding and approvalsPerform the student account function for undergraduate, adult and graduatePrepare and mail accurate billing statements to students before the beginning of each semester/term for all programsAnswer any questions that students and parents have about the billing statement or the balance dueAssist with preparation and entry of adjustments to student accounts as neededSend warning notices and other types of follow-up letters to past-due accountAssist with moving past-due account balances to other receivables subsidiaryPrepare and mail other receivables subsidiary statements mid-month Assist with and/or prepare final notice letters for delinquent accounts receivable balancesPrepare paperwork to send uncollectible accounts receivable balances to the collection agency/attorneyMaintain hold and fine list.Prepare Canadian tax forms in January for Canadian students and give to the registrar office to complete their form—mail upon completionPrepare 1098T and 1042 tax forms in JanuaryParticipate in freshman registration weekendAssist with Adult & Professional Program third party billing and invoice collectionSend out invoice letters prepared by officePrepare invoices as appropriateSet up a tickler file to track due dates for various employer invoicesSend warning notices and other types of follow-up letters to past due accountsPrepare paperwork to send uncollectible account receivable balances to the collection agencyPerform duties for Nelnet payment plan as follows:Re-calculation of Nelnet payment plan budgets for each semesterMaintain the Nelnet HU internal spreadsheet so that Nelnet shortage letters can be prepared on a timely basisTrack Nelnet payments to be sure that accounts are not delinquentPlace students on hold for Nelnet shortagesPlace the Netnet code under “Plan” in the Student Billing Custom Information table Download the daily gateway portals paymentsReconcile 10-1088 on a weekly basisServe as backup (after cashier) for processing all mail for the Business Office and direct it to appropriate personsAttend available seminars and make use of webinars to maintain software and technology skills in Microsoft office, Jenzabar and othersPrepare audit work papers as assignedAssist with other projects and perform other duties as assigned by the Student Accounts Manager and/or ControllerWORK ENVIRONMENT/DRESS CODEIndoor work, office setting, business casual.TRAVEL REQUIREMENTMinimal.PHYSICAL DEMANDS OF THE JOBNone noted.This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This position description is not all-inclusive and may change at the option of the supervisor or senior leader. Individuals may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation. Any major change will result in the position being reviewed for reclassification. ................
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