Duty Statement - CalCareers



|duty statement |

|Class Title |Position Number |

|Associate Accounting Analyst |808-410-4588-910 |

|COI Classification | |

|Yes |No |

|Unit |

|Federal Reporting & Accounting Operations: Cash Flow Reporting Unit |

|Section |

|Accounting Section |

|Branch |

|- |

|Division |

|Fiscal Division: Financial Management Division |

This position requires the incumbent maintain consistent and regular attendance; communicate effectively (orally and in writing if both appropriate) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures regarding attendance, leave, and conduct.

Job Summary: This is a journey level Financial Management Branch (FMB) position that will have extensive and frequent contact with the State Treasurer’s Office (STO), the State Controller’s office (SCO), the Department of Health Care Services (DHCS) Fiscal Forecasting Branch, various DHCS programs, and external vendors, counties, and agencies. Knowledge of accounting principles and procedures; governmental accounting and budgeting; principles of electronic data processing; principles of policy formulation; statistical methods; principles of finance; business law; principles of business management and the uniform accounting system and the financial organization and procedures of the State of California, policies, rules, and regulations of the Legislature, State Controller, State Treasurer, Department of Finance, and central control agencies as they relate to State agency financial management activities. Ability to apply accounting principles and practices; analyze data and draw sound conclusions; analyze situations accurately and adopt an effective course of action; prepare clear, comprehensive, and concise reports; apply principles of finance and develop financial policy; apply statistical methods; analyze a variety of accounting data; identify trends, make projections, and draw conclusions; make sound decisions and recommendations with regard to accounting problems; work closely with operating managers and supervisors to identify Financial Management Branch capabilities as they apply to a variety of program needs; establish and maintain cooperative relations with those contacted in the work; interpret and apply laws, rules, standards and procedures; and communicate effectively.

Supervision Received: Under the general direction of an Accounting Administrator I, Supervisor.

Supervision Exercised: None.

Description of Duties: Act as the DHCS liaison to STO and SCO. Understand STO’s key responsibilities, which include the State’s Pooled Money Investment Account (PMIA) to manage the DHCS cash flow, make sound recommendations for payments, and track incoming funds. Apply accounting principles and practices; analyze data and draw sound conclusions; analyze situations accurately and adopt an effective course of action; prepare clear, comprehensive, and concise reports; apply principles of finance and develop financial policy; apply statistical methods; analyze a variety of accounting data; identify trends, make projections, and draw conclusions; make sound decisions and recommendations with regards to accounting problems; work closely with operating managers to identify accounting office capabilities as they apply to a variety of program needs; establish and maintain cooperative relations with those contacted in the work; interpret and apply laws, rules, standards and procedures; and communicate effectively.

Percent of Time Essential Functions

60% Act as liaison on behalf of the DHCS for all Cash Flow Reporting Unit’s endeavors, activities and requests. Work with all DHCS divisions, branches, STO, SCO, and external vendors, counties, and agencies to maintain and implement new processes for programs and respond to inquiries from external entities, internal management and staff, and control agencies. Manage the central correspondence email inbox for the Cash Flow Unit.

15% Provide support to other Cash Flow positions. Analyze and interpret complex financial data in the various systems (IE: PMS, CMS-64, SCO Prod, CalSTARS, CORE, and FI$Cal expenditure reports and associate with various policy changes) utilized in the processing of financial transactions in comparison to the semi-annual Fiscal Forecasting Estimate on a monthly and quarterly basis. This includes working with the program staff, fiscal intermediary staff, budget staff, ITSD staff, and accounting staff to gather information about the accounting data in these various systems; analyze the data, draw conclusions, make sound decisions and then make recommendations to management.

15% Prepare complex and various cost allocation reports (IE: Prepare reports from the PMS, CMS-64, FI$Cal, CalSTARS, CORE, SCO Prod.). Analyze and research the trends and transaction variances from the expected results including expenditures, reimbursements, Inter-Government Transfers (IGT), Certified Public Expenditures and Fund Transfers. Analyze, research and reconcile complex transactions including identifying discrepancies and provide supporting information to resolve the discrepancies with verifying detailed records. Anticipate cause and effect for specific transactions and make revisions if necessary. Process and post journal entries, remittance advices and miscellaneous transactions.

Percent of Time Marginal Functions

10% Respond to special requests and perform other related duties as required.

Work Expectations:

• Arrive to work on time and is fully accountable for working an eight-hour day.

• Effectively plan, organize and prioritize work.

• Manage multiple and/or changing priorities in a fast paced/deadline driven environment with time sensitive projects.

• Follow through and ensure deadlines are met.

• Proficient in Microsoft Excel, Word and Outlook.

• Communicate in a clear and concise manner effectively both orally and in writing.

• Keep self and others informed of important issues, problems and events.

• Occasionally may be required to work overtime.

• Attend all scheduled meetings and mandatory trainings

• Understand, follow and enforce departmental policies and protocol.

Working Environment/Conditions:

• Work in a high-rise building.

• Typical work requires prolonged sitting using a computer, calculator and telephone.

• Common eye, hand, and finger dexterity is required for most essential functions.

• Grasping and making repetitive hand movements in the performance of daily duties.

• Some carrying/moving of objects up to twenty pounds.

• Understand, follow and enforce all safety rules and procedures.

Interpersonal Skills:

• Establish and maintain the confidence and cooperation of others contacted during the course of work.

• Use tact and good judgment interacting professionally with all levels of management, staff and the public.

• Ability to work independently.

• Foster a team environment and provide positive direction.

• Flexible and adaptable to change.

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|Employee’s signature |Date |Supervisor’ signature |Date |

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