Duty Statement



|duty statement |

|Class Title |Position Number |

|CEA B – Chief, Financial Management Division (FMD) |808-402-7500-001 |

|COI Classification | |

|Yes |No |

|Unit |

|      |

|Section |

|      |

|Branch |

|Division |

|Financial Management |

|This position requires the incumbent maintain consistent and regular attendance; communicate effectively (orally and in writing) in dealing with the public and/or other|

|employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and |

|efficient manner; and, adhere to departmental policies and procedures regarding attendance, leave, and conduct. |

|Job Summary: Under the general direction of the Chief Financial Officer (CFO) and Deputy Director (DD), Fiscal, the Chief, FMD, develops policy and procedures to help |

|ensure fiscal integrity, transparency and accountability of approximately $115 billion annual state, federal and special funding for DHCS, which includes fiscal policy |

|review, accounting, financial reporting, resource management, and budget development and oversight. The Chief, FMD, is responsible for planning, organizing, and |

|directing the work through subordinate managers in the following areas: preparation, analysis and maintenance of the Department's budget in partnership with the Fiscal |

|Forecasting Division and DHCS programs; payment of claims and maintenance of accounting records and financial data through the state's FI$Cal system; directs cash |

|receipts and expenditure activities of the Department; develops DHCS’ cost allocation plan and corresponding methodologies; and, coordinates preparation of departmental|

|responses to federal audit deferrals and exceptions. The Chief, FMD, serves as a member of Executive Staff; acts as the fiscal advisor to the CFO, Directorate, and |

|Executive Staff; provides financial evaluation of programs; and, acts as a liaison with the Department of Finance (DOF), Legislative Analyst's Office (LAO), State |

|Controller’s Office (SCO), State Treasurer’s Office (STO), Legislative Budget staff, and the federal government on budget and fiscal matters affecting the Department. |

|May act for the CFO and DD, Fiscal, in their absence. |

|Supervision Received: Under general direction of the CFO and DD, Fiscal. |

|Supervision Exercised: Direct supervision of three Accounting Administrator (AA) IIIs, one Staff Services Manager (SSM) III, one SSM I, one SSM I (Specialist), and one|

|AA I (Supervisor). Indirect supervision of approximately 150 staff. |

|Description of Duties:       |

| |

|Percent of Time Essential Functions |

|30% Plan, organizes, and directs, through the Accounting and Budget Managers, the work of subordinate professional and technical staff performing the following: |

|accounting, budget development, analysis and management; preparation, analysis and control of the Department's accounting records; cash receipts and expenditure |

|activities of the Department; and, preparation of departmental responses to federal audit deferrals and exceptions. Directs the development and implementation of |

|cash/resource management policies and cash flow reporting including oversight of cash management staff and works collaboratively with other fiscal teams to ensure |

|timely and accurate reporting. |

| |

|25% Develops policy guidance to the Accounting Section in areas of preparing, reviewing, analyzing, and making decisions related to the Department's financial records, |

|including all federal reporting. |

| |

|25% Provides oversight and policy guidance to the Budget Section in preparing, reviewing, analyzing, and making decisions for the Department’s budget. Attends budget |

|hearings when appropriate and participates in legislative discussions regarding budget development. Provides expert level advice and recommendations to the CFO, |

|Executive Staff, the Directorate, and program managers on fiscal implications of program proposals and other issues impacting the Department. |

| |

|15% Provides direction and oversight related to the information technology solutions used within FMD to ensure financial data is complete, accurate and timely. |

| |

|5% Responds to requests for fiscal and program information from the Legislature, LAO, California Health and Human Services Agency, SCO, STO, and DOF. May testify before|

|the Legislature concerning the Department's budget and fiscal implications of proposed legislation. |

|Percent of Time Marginal Functions |

|     N/A |

1

|This position is subject to the Department of Health Care Services’ Conflict of Interest Regulations. The incumbent is required to submit a Statement of Economic |

|Interests (Form 700) within 30 days of assuming office, annually by April 1st, and within 30 days of leaving office. |

|Employee’s signature |Date |

|Supervisor’s signature |Date |

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