Technical Services Manual



Liberty Middle School LibraryTechnical Services ManualLoudoun County, VAElizabeth MadiganSpring, 2014EDSL 580Longwood UniversityTable 0f Contents TOC \o "1-3" \h \z \u Part A Introductory Analysis of School PAGEREF _Toc386140504 \h 2Part B Mission of School PAGEREF _Toc386140505 \h 4Part C Mission of Library Program PAGEREF _Toc386140506 \h 5Part D Role of Technical Services PAGEREF _Toc386140507 \h 6Part E Size and Scope of the Collection PAGEREF _Toc386140508 \h 7Part F Staffing, Budgeting, Scheduling Implications PAGEREF _Toc386140509 \h 9Part G Step by Step Instructions for Descriptive Cataloging PAGEREF _Toc386140510 \h 11Part H Step-by-Step Instructions for Assignment of Call Numbers PAGEREF _Toc386140511 \h 14Part I Step-by-Step Instructions for Subject Cataloging PAGEREF _Toc386140512 \h 17Part J Step-by-Step Instructions for Cross Referencing PAGEREF _Toc386140513 \h 19Part K Step-by-Step Instructions for Maintenance of Authority Records PAGEREF _Toc386140514 \h 20Part L Step-by-Step Instructions for Physical Processing of Print Materials PAGEREF _Toc386140515 \h 21Part M Step-by-Step Instructions for Physical Processing of Nonprint Materials PAGEREF _Toc386140516 \h 22Part N Step-by-Step Instructions for Catalog Maintenance PAGEREF _Toc386140517 \h 23Part O Step-by-Step Instructions for Inventory PAGEREF _Toc386140518 \h 24Part P Rationale/Justification for Policies and Procedures PAGEREF _Toc386140519 \h 25Q Bibliography of Tools Used in Technical Services PAGEREF _Toc386140520 \h 26Part R Provision for Revision/Updates of Manual PAGEREF _Toc386140521 \h 27Part S Examples PAGEREF _Toc386140522 \h 28Part T Bibliography of Resources Used to Complete Assignment PAGEREF _Toc386140523 \h 39Part A Introductory Analysis of SchoolLiberty Middle School serves the needs of 1300 sixth, seventh and eighth grade students in Ashburn, Virginia. It is located in Loudoun County approximately 40 minutes outside of Washington, D.C. Built in 1995, it has seen the surrounding areas grow, change and develop. There are currently 462 sixth graders, 418 seventh graders, and 420 eighth graders. Ethnically, students are predominately white (51%) along with 9% black, 17% Hispanic, 18% Asian and 5% multiple races. Approximately 60 (5%) students are English Language Learners (ELL). Although Loudoun County is consistently noted as a wealthy county, over 200 of the students (17%) receive free and reduced lunch. Through redistricting of the area middle schools, that number is expected to rise in the next two years as neighborhoods are shifted to different schools.In this population, there is a great deal of focus on attending college, 92% of students are expected to attend a 4 year college. To that end, 20% of students are currently enrolled in a high school level course in middle school, either in a language or a mathematics course. There are 40 (3%) students in self contained classes. However, approximately 136 (10%) students are served by the special education department in a variety of teacher supported interactions. Liberty Middle School has been chosen as a Virginia “School to Watch” in 2007 and again in 2013. Students performed exceedingly well in their Standard of Learning (SOL) exams. In both English and History, 95% of students passed their SOL test. The Science department had a 99% pass rate. Approximately 85% of students passed their Math SOL in the previous year. Core courses include Language Arts, Mathematics, Science and Social Studies. Students participate in Health and PE in each grade, can start a foreign language in the seventh grade, and have a variety of electives to choose from. These electives include Art, Family and Consumer Science, Technology Education, Band, Chorus, Guitar, Communications, and Keyboarding. Gifted and talented students can also apply for the Spectrum program throughout their time at Liberty Middle School.There are 120 faculty members serving Liberty Middle School students. Of these, 60% hold Master’s degrees and 94% hold Bachelor’s degrees. Two faculty members received their doctoral degrees. These dedicated teachers live in the nearby towns and areas. Approximately 80% live in Loudoun County while 10% live in West Virginia and 10% live in nearby counties such as Fairfax. Education and extracurricular activities are an important part of family life in our school community. After school clubs range in interests from Manga to Fellowship of Christian Athletes, Chess Club to Cooking Club. Basketball and volleyball are strongly supported teams throughout the school as well as a Girls on the Run group. There is also a yearly school musical with approximately 100 student participants via acting, set or costume design. Parents are involved in their students’ lives and want to see students succeed.The library is seen as a place to support and develop the curriculum in a cooperative environment. The diverse population has a wide range of needs of the library. Students, staff, and parents expect the library to house up to date materials that support SOLs and develop a love of reading. The ELL population is supported with materials to enhance their English development. Struggling learners expect the library to meet their needs by having a variety of leveled readers. Liberty Middle School is served by Loudoun County’s Library Media Services in the central administration building and the Library Central Services at the Round Hill Support Center. This Technical Services Manual is being written by the library professionals to detail the expectations that will be upheld in the Liberty Middle School library.Part B Mission of SchoolLiberty Middle School believes that every child has the potential to succeed. We strive to create enthusiastic, lifelong learners able thrive in an ever changing world. The school community works to ensure students have an inviting environment which fosters strong values, positive interactions with others, and instills confidence through hard work and high expectations. Students, teachers, parents and administrators are all a part of the learning process and will strive to develop responsible attitudes, habits, and skills to achieve success. Our driving motto is “Effort Creates Achievement.” To this end, our school goals include: Teachers and staff will provide students with the resources they need to be successful.Interdisciplinary teams will provide positive academic and social opportunities for our students during these formative years.Our team focus approach will connect concepts and skills across the curriculum, establish common expectations and assessments, and ensure effective communication with parents.Students will put forth their maximum effort in order to become successful learners.Liberty Middle School expects students and staff to display respect for themselves and others, work in a collaborative manner, accept personal responsibility, and work to each individual’s academic potential. The library will work to support the philosophy of Liberty Middle School and uphold the principles of the school. Part C Mission of Library ProgramThe Library Media Center of Liberty Middle School exists to support the needs of students and teachers. Through print and non print material, we work to reinforce the curriculum set forth by Loudoun County and Virginia’s Standards of Learning. The library works to achieve the following goals: Encourage enthusiastic readers of all genres.Utilize strong and ethical research skills to discover and present new information.Support teacher collaborationProvide a variety of materials to meet the needs of the student populationFurther, as stated in the American Association of School Librarians (AASL) publication, Empowering Learners: Guidelines for School Library Media programs, the mission of our school library program is to “ensure that students and staff are effective users of ideas and information; students are empowered to be critical thinkers, enthusiastic readers, skillful researchers, and ethical users of information.The library will work to uphold the standards of Liberty Middle School. According to Liberty policy, the librarian will sit on the School Improvement Plan (SIP) committee and will be kept aware of the changing needs of the school. Part D Role of Technical ServicesThe goals and missions of Liberty Middle School are directly supported by the continued use of technical services in the library. Through proper acquisition, cataloging and processing of materials, the library works to ensure that students and staff can access information thereby creating independent, life-long learners. Aligning the collection with the standard cataloging and shelving systems of other school libraries throughout the county allows our learners to be comfortable and quickly retrieve their needed resources. The benefit of instilling the proper, standardized technical services is to provide students with background knowledge of correct research and library skills so that they can efficiently utilize libraries and access information anywhere. Materials will be cataloged and classified using the Resource, Description, & Access (RDA), the Dewey Decimal Classification system, and the Sears List of Subject Headings. Part E Size and Scope of the CollectionBased on a Mackin Collection Analysis as of August, 2013, the Liberty Middle School library consisted of the following materials:CategoryItemsAverage Age000-0991272004100-1991261998200-2991171998300-3991,7481999400-4991031998500-5991,4422002600-6991,1382002700-7991,0642001800-8994531996900-9991,9812000General Fiction9,9422001Reference7502002Biography1,3512000Professional5261998Story Collection2122000Easy32004Media3501998Ebook1482007Collection Total21,9992001The Mackin collection analysis revealed that although we have 16 books per student available (10 per student is recommended) the average age of our materials are 13 years old, 3years older than recommended. Size deficits are greatest in the 300s (Social Sciences), 600s (Technology), and 900s (Geography and History). Systematic and deliberate weeding of the collection is done on a yearly schedule based on the copyright dates. In addition, the acronym M.U.S.T.Y. helps our librarians to recognize materials that have become unsuitable for our collection. It stands for:M – Misleading or outdated informationU – Ugly, worn out or unrepairable physical conditionS – Superseded by newer editionsT- Trivial or inappropriate interest or reading levelY – Your collection has no use for the book because the information can be found elsewhere.Part F Staffing, Budgeting, Scheduling ImplicationsStaffing: Liberty Middle School is staffed by two licensed librarians and one para-professional library assistant. The librarians are responsible for making decisions regarding purchasing, cataloging, processing, maintaining, weeding and budgeting for the collection. The librarians will work to maintain a detailed catalog, enhancing purchased MARC catalog records when necessary, processing new arrivals and mending materials as needed. The librarians will create an inviting atmosphere which details the exciting events taking place in the library and highlighting new arrivals and old favorites. In addition, the librarians are charged with maintaining positive collaborative relationships with teachers. They will attend monthly faculty meetings, monthly core content meetings and grade level meetings in order to be fully utilized throughout the school. In addition, the librarians will provide a monthly newsletter to the school about new acquisitions, databases, and created pathfinders. The librarians are expected to teach multiple collaborative classes per week among the grade levels and subject areas. The library assistant is expected to check materials in and out for the students. Further, they will take part in maintaining the collection, processing and shelving items. They will also be involved in training student and parent volunteers. Liberty Middle School library is fortunate to have a well balanced staff allowing trained librarians to maintain the standards of school libraries thereby helping students access the materials in the most efficient manner.Budgeting: The librarians maintain the budget for the Liberty Middle School library as set forth by the Loudoun County Public School system. Revenue from local, state and federal government account for the funds used to maintain the collection. This money will go to purchasing and updating print and non-print materials. Because the county does not have a central processing department, MARC records and access to union catalogs will be purchased with these funds. These funds will also be used for incentives for reading initiatives, Battle of the Books, and new library initiatives. Money that is not used throughout the school year will not be carried over to the next school year and will instead be absorbed into Liberty’s school budget as a whole. In addition, money from library run book fairs are used for discretionary funds which help the staff create a warm and inviting area for students and staff to enjoy.Scheduling: Liberty Middle School operates using a flexible schedule. Teachers may sign up for either 45 minute or 90 minute blocks of time to bring their classes to the library. Teachers can sign up for multiple days in a row in order to complete research projects. This time may be used for direct instruction with the librarian or to use the library’s resources. In addition, students may come to the library with a pass from their classroom teacher at any time throughout the day. The library is open from 8:00 am to 4:10 pm every day. Students may use the library before school or after school with the appropriate authorization from their parents. In addition, the library is open for students during lunch as well if they are signed out from the cafeteria. Using the flexible schedule, teachers can provide adequate time for students to engage with the library resources. A collaborative teaching effort is encouraged by the Liberty Middle School administration and several units of study are developed by both the grade level content teams and the librarians. In this way, students can benefit from the skills taught by the librarian and reinforced during classroom projects. Furthermore, a flexible schedule allows patrons access to information and resources as needed. Part G Step by Step Instructions for Descriptive CatalogingIn order to accurately catalog our collection using Machine Readable Cataloging (MARC) records, Liberty Middle will employ the use of the Resource Description and Access (RDA) rules. Cataloging records may be purchased from the vendor in order to save time, however they will be checked for accuracy by the librarian before being uploaded into the school catalog. The added expense must be considered as well when purchasing records from the vendor. When creating original records, the librarians will use the following resources: RDA Toolkit: Sears List of Subject Headings (most recent edition)Understanding MARC- Bibliographic: Machine Readable Cataloging (published by the Cataloging Distribution Service, Library of Congress)The Library of Congress records: of Congress Name Authority files: cataloging website: best-MARC Magician Professional software (2011, Mitinet Library Services)Dewey Decimal Classification System (most recent edition)For complete accuracy, information to create original cataloging records will be used from the material “in hand” utilizing the title page and the Cataloging in Publication (CIP) information found on the verso page. According to the AARC2 to RDA booklet created by Follett, “RDA’s overriding principle concerning transcription is ‘Take What You See and Accept What You Get.’ With RDA the information that is found on the resource is generally not altered. The general guideline for transcription 1.7.1 specifies to enter the information as it appears on the source of information.” However, RDA also allows local policy to be established or for guidelines from published style manual to be utilized. To that end, Liberty Middle will use the sentence capitalization guidelines when transcribing cataloging information for consistency. In addition, RDA directs users to abbreviate only when the abbreviations are found in the source of information. Otherwise, the “take what you see” approach is used. Examples of full MARC records can be found in section S of this manual. RDA suggests a minimum of the following “Core Elements” when cataloging a record. These elements are explained as follows:Title Proper MARC tag: 245 Subfield _a Title as given on title page (use sentence capitalization if otherwise different)Subfield _n Number designation for a part of the workSubfield _p Name of a part of the workStatement of Responsibility MARC tag: 245Subfield _c Statement of responsibility (as stated on the title page)Example: 245 14$aThe school library media manager /$cBlanche WoollsRDA explains that there is no limit to the number of people performing the same function. They may all be identified in this section. Additionally, the first person can be identified in this subfield and the remaining contributors can be added to section 700. Also, the “Rule of Three” is followed in that if there are three authors or less, the credit “entry” is going to be given to the author. Edition Statement MARC tag: 250 Subfield _a Edition statement as it appears in the material without abbreviationSerial Numbering MARC tag: 362 Subfield _a Serial numbering as it appears in the materialPublication Data MARC tag: 264 Subfield _a Place of publication as it appears on the material with only the first required to be enteredSubfield _b Publisher’s name as it appears on the resourceSubfield _c Publication date; if none given, use the copyright as an estimate and enter date in [] brackets. Additionally, add indicator _4 to include ? and date in a second 264c fieldExtent of Resource MARC tag: 300 Subfield _a Physical description of material including pagination if material is a book or type of unit for example: CD, DVD-audio, MP3-CD, DVD-video, CD-ROM, PlayawayContent Type MARC tag: 336 Subfield _a This details the form of communication in which the information is expressed Examples can include text, performed music, spoken word, two dimensional moving image, etc.Carrier Type MARC tag: 338 Subfield _a This indicates the form of storage and they type of device needed to view or play the content**Note: When the resource contains more than one type of content, media, or carrier (as cataloged in fields 336, 337, and 338) all types should be recorded. The fields may be repeated for each type of content or each subfield may be repeated for each type of content within each field. Series MARC tag: 490 Subfield _a Include the title of the series Subfield _v Include the numbering of the seriesIdentifiers MARC tag: 020 International Standard Book Number (ISBN) of material in hand, no dashesMARC tag: 022 International Standard Serial Number (ISSN)MARC tag: 024 Other Standard IdentifierMARC tag: 028 Publisher NumberPart H Step-by-Step Instructions for Assignment of Call NumbersAll items in the Liberty Middle School Library will be classified according to the most recent edition of the Abridged Dewey Decimal Classification System and Relative Index. Call numbers will be added to the MARC record in field 852h. Consistency in assigning call numbers is essential in order to maintain records of materials in the Alexandria processing system. Failure to do so will result in inaccurate data and errors when performing inventory and generating reports.The prefixes listed in the chart below will be used when constructing call numbers. When options are given i.e. E or ENF a library must be consistent with one or the other structure. The prefix is the call number structure followed by whatever classification scheme your library uses. Print MaterialPrefixCall Number GuidelinesExampleBiography (individual)BB + first three letters of subject person’s last nameAbraham Lincoln by Barbara Knox B LINBiography (collective)920920 + author’s last nameI grew up to be president by Laurie Calkhoven923.173 CEasy Book (Fiction, Nonfiction or Biography)EE + first three letters of author’s last nameThe Lorax by Dr. SeussE SEUFictionFF + first three letters of author’s last nameThe Invention of Hugo Cabret by Brian SelznickF SELGraphic NovelGNGN + first three letters of author’s last nameEmma by Kaoru MoriGN MORNonfictionAbridged Dewey number + first three letters of author’s last name or main entryThe Civil War by Don Nardo973.7 NARProfessionalPROPRO + Abridged Dewey number + first three letters of the author’s last name or main entryClassroom Management That Works by Robert MarzanoPRO 371.1 MARReferenceREFREF + Abridged Dewey number + first three letters of author’s last nameNational Geographic Our Fifty States by Mark H. BockenhauerREF 973 BOCStory Collection or Short StoriesSCSC + first three letters of main entryGuys Read: Funny Business by Jon ScieszkaSC GUY Non Print MaterialPrefixCall Number GuidelinesExampleAudiobook file (electronic)EAudioEAudio + first three letters of author’s last name or EAudio + Abridged Dewey number for nonfiction audiobook fileEAudio STEPlayaway (Portable Audiobook)PABPAB + first three letters of author’s last name or Abridged Dewey number PAB STEAudio Visual MaterialsDVD; VTC; CDAudio visual materials are housed in a separate room. The format (DVD, VTC or CD) is followed by Dewey number + first 3 letters of author’s last name (or main entry)DVD 973.12 COLEquipmentEQAll equipment will begin with the prefix followed by the year of purchase dash item number. Digital Camera – EQ DC; DVD Video Player EQ DVD; television- EQ TV; EQ TV 13-01Main Classes of Dewey Decimal Classifications for Nonfiction:000 – Generalities100 – Philosophy & Psychology200 – Religion300 – Social Sciences400 – Languages500 – Natural Sciences and Mathematics600 – Technology (Applied Sciences)700 – The Arts800 – Language and Rhetoric900 – Geography and HistoryAdditional Information: When call numbers for nonfiction books exceed the decimal point, the librarian may add expansions as needed, but may only segment at designated spots as indicated by an ‘ or \All three letters of the author’s last name should be capitalized.Fiction books will be shelved alphabetically according to the author’s last name.Punctuation in letters should be ignored, for example for a fiction book with the last name L’Engle, use F LENPart I Step-by-Step Instructions for Subject CatalogingSubject cataloging will be used at the Liberty Middle School library in order to make the contents of the collection easily searchable for our patrons. A balance of recall and relevance is our goal in order to ensure that students and teachers can retrieve a robust number of materials that are pertinent to the patrons’ needs. There will be at least one subject heading for each record. The librarian has the discretion for adding up to five subject headings in order to increase access to particular resources. Precision of identifying the subject heading will allow the user to search more successfully and should therefore be kept at the forefront of the cataloger’s mind. The most recent edition of Sears List of Subject Headings will be used as the authority when cataloging subject headings. When a new edition is published, subjects which have been cancelled and replaced should be updated using the Search and Replace feature of Alexandria. Only subject headings listed in the Sears List of Subject Headings resource will be used. The cataloger will note that a subject can be created when it follows the pattern of the Sears List of Subject Headings as detailed in the “scope notes.” For example, Ohio is the state used as an example for state subjects. The cataloger would use this pattern to create a subject for Virginia. Additionally, “penguins” could be created as a subject under the original “bird” subject heading to denote greater specificity. Abbreviations used in the Sears List of Subject Headings will be followed (i.e. Va. Instead of VA). Any new headings will be added to the Subject Authority File maintained by the Alexandria catalog.Types of Subject Headings Topical (650a) – a repeatable field, this describes what the work is about. Examples – Clothing and dress; Gun control; Achievement tests. Form Arrangement of materials (650a) – indicates the format. Examples – Almanacs; Encyclopedias and dictionariesGenre (655a) – whenever possible, we will include the genre of the work. Examples – Science fictions; Graphic novels; Historical fiction.Geographic (651a) denotes a place which is pivotal to the material. Examples – Williamsburg (Va.); Virginia; France.Names Personal (600a) – the name of the person as written in the LOC authority file. Example – Washington, George. Dates for the persons birth and death should be included (600d)Corporate (610a) – a corporation name. Example – American Library AssociationTypes of Subdivisions (listed in the following order) Topical (subfield x) – to bring out the aspect of the subject. This must agree with the “List of Subdivisions Provided for in the Sears List” found in the preface of the Sears List of Subject Headings. Example – Clothing and dress—History; Mathematics—Study and teaching.Geographical (subfield z) – the place in which the subject area occurs. Examples – Bridges—France; Agriculture—North Carolina. Chronological (subfield y) – these dates are assigned according to the generally accepted periods in a country’s history. Example – China—History—1912-1949Form (subfield v) – this tells what an item is intellectually. Examples – English language—Dictionaries; Photography—Handbooks, manuals, etc.Part J Step-by-Step Instructions for Cross ReferencingIn order to provide the most complete access to information, cross references will be used. “See” references guide users to the Sears List of Subject Headings preferred term rather than a subject that may be more familiar to students but not an authorized heading. For example, if a student is searching for “Knights of the Round Table” the “see” reference would direct them to Arthurian romances. “See also” references guide users from one established heading to another established heading in order to help the user’s search. The “see also” reference should move the user from broader to narrower topics, not narrower to broader terms. For example, if a student is searching for “Cooking” the “see also” reference would direct them to “Microwave cooking” as well.Subjects listed as Used For (UF) should be listed as a “see” reference at the cataloger’s discretion. Related terms (RT) should be listed as a “see also” reference at the cataloger’s discretion.The cataloger should be aware of creating blind references when using the “see also” reference. The “see also” reference should only lead the reader to a subject the about which the library has material.The cataloger should use the most relevant Narrower Term (NT) versus the Broader Term (BT). All “See” and “See also” references will be recorded in the Subject Authority File maintained by the Alexandria catalog.Part K Step-by-Step Instructions for Maintenance of Authority RecordsThe Authority File for Liberty Middle School will be maintained by the librarian using the Alexandria catalog in order to keep a consistent record of subject headings and cross references. These records will be kept electronically and updated each time a new authority entry is made. The latest edition of the Sears List of Subject Headings will be used as well as the Library of Congress name authority file (). Name, subject headings, cross-referencing, and uniform title authority files will all be kept on the computer to allow accurate access of information.See Section S for examples on authority records.Part L Step-by-Step Instructions for Physical Processing of Print MaterialsIn order to ensure that print materials are placed on shelves in an efficient and timely manner, the following steps should be taken:Gather tools and materials from the cabinets in the supply closet including school stamp, ink pad, barcode sheet, spine labels, protective labels, dust jackets, tape, scissors, ruler and indelible ink pen (Sharpie)When books arrive from vendor, check each item against the packaging slip, purchase order and invoice. Note any missing items. Copy packaging slip, purchase order and invoice for records. Include copy for Bookkeeper if funds from Book Fair were used to purchase materials.Check materials for damages or flaws. Follow the vendor return policy as necessary.Download the MARC record for each item. If this process is done by the vendor, check for accuracy and completeness of record.Stamp each book with the “Liberty Middle School” stamp below the publisher’s information of the title page, on the inside front left cover and inside back cover on the right side. Apply a barcode sticker to the upper left corner of the front of the book. Place a spine label two inches from the bottom of the book spine. Cover both with a protective label.Apply appropriate stickers to the books according to genre or AR reading level. (Note: Genre subjects include Mystery, Fantasy, Realistic Fiction, Historical Fiction, Sports, and Adventure)Place a dust jacket on all hardback books with a jacket to protect the cover.For books that are received as gifts or Birthday Club books, complete and place a “gift label” or “name plate” horizontally in the center of the inside front cover.Scan each item to make sure it is in the system.Magazines only receive the “Liberty Middle School” stamp on front cover, back cover and table of contents page. Place item on the shelf.See part S for examples.Part M Step-by-Step Instructions for Physical Processing of Nonprint MaterialsIn order to ensure that nonprint materials and equipment are placed on shelves in an efficient and timely manner, the following steps should be taken:DVDs, VHS, Software, and Kits are processed in the same manner: Check each new item against the packing slip, invoice and purchase order to ensure all items are received. Make a copy for your records and Bookkeeper if applicable.Check each item for damage or flaws. Follow the vendor return policy if necessary. Print out barcodes and place them in the upper left hand corner of item in a vertical position. Use a permanent marker to write the barcode number on the item itself and anything that could become separated from the packaging. Use a silver permanent marker if the item is black.If item is part of a series, write “___ of ____” on item. For example, DVD number 3 in a series of 6 would be labeled, “3 of 6.”Print and place call number labels on spine of items.Specify ownership by writing school name in permanent marker on item.For AV equipment: Use permanent marker to write “Liberty Middle School” and the identification number of the item.Create and place labels on the equipment that include a description, the serial number and room number where the equipment will be stored.Place a barcode on the front of the equipment in the top left corner.Part N Step-by-Step Instructions for Catalog MaintenanceIn order to ensure seamless access for patrons’ use of the catalog, maintenance will need to be a priority. The Alexandria catalog software allows for simple maintenance of the catalog, including: Student records as they check out or return materials.Student records as they enroll as new students or unenroll in the school.Overdue reports can be generated.Removing weeded or deleted items from the catalog.Uploading new (purchased) MARC records or original cataloging.In addition, when a new edition of Sears List of Subject Headings or Abridged Dewey Decimal Classification System and Relative Index are published, Liberty Middle School will obtain the most recent edition. When subject headings in Sears List are changed, deleted or added, we will note the differences and update the catalog. When Dewey call numbers are revised in newer editions, the new materials will be shelved with the newest numbers. We will not go back and re-number with every Dewey change unless it leads to greater circulation of the material because it groups like items together. These changes will be made as soon as possible.Liberty Middle School will work to maintain continuity in our records and will adopt any cataloging enhancements or changes as RDA becomes more widely utilized.Part O Step-by-Step Instructions for InventoryIn compliance with Loudoun County policy, Liberty Middle School Library will conduct inventory on a biannual basis at the end of the school year. The following steps should be followed: Two weeks before the end of the school year, print overdue reports and notices and distribute to staff and students. Collect all overdue materials and lost book fees.Library aides and volunteers shelve all materials.Shelf by shelf, scan all materials with the portable scanner. Save files under call numbers. Download scanned barcodes to Alexandria system.Print an “exceptions report” and place any lost items on a list of materials to replace.Weed or repair materials during the inventory process. Refer to the Collections Development Manual for detailed instructions on weeding the collection. Part P Rationale/Justification for Policies and ProceduresThis Technical Services Policy Manual has been developed in order to standardize cataloging policies and procedures in the Liberty Middle School library. Because of the guidelines set forth in this manual, students and staff can expect easy access to all of the print and non print materials in the collection. Additionally if changes in staff occur in the future, these guiding principles will serve as accepted standards. This manual supports the Liberty Middle School Library’s goal of creating independent, life-long learners through proper acquisition, cataloging and processing of materials.Q Bibliography of Tools Used in Technical ServicesBooksAbridged Dewey decimal classification and relative index. (2013). (15th ed.). Dublin, OH; OCLC.Furrie, B. (2009). Understanding MARC bibliographic: Machine readable cataloging. United States: Library of congress.Miller, J. (2010). Sears List of Subject Headings, 20th ed. New York; H.W. Wilson.WebsitesAACR2 to RDA (Resource Description & Access). Follett. Retrieved from Library of Congress’ Name Authority File. Library of Congress. Retrieved from of Congress Online Catalog. Library of Congress. Retrieved from Toolkit. Retrieved from WebDewey, OCLC (Online Computer Library Center). Retrieved from . Retrieved from R Provision for Revision/Updates of ManualThe Liberty Middle School Library Technical Services Policy Manual is a work in progress and will be updated on an as needed basis. Revisions to the policy to stay current with new cataloging technologies, best practices, or School Board policy changes will be completed as soon as possible. Suggested changes should be submitted to the central Library Administrator. Updates to school information, demographics and library needs will be made biannually. Electronic copies of the files will be saved at the school and the central offices. A paper version will also be printed out for the library use. All of these copies will be updated. Part S Examples048006000MARC Record for Fiction Book (Self created)MARC Record for Nonfiction Book (Self Created)063500MARC Record for Ebook (Self Created)063500MARC Record for Audio (Self Created)36195064395350001016000MARC Record for DVD (Duplicate of Longwood University MARC record)LEADER 00000cgm 2200000Ia 4500 001 56582138 003 OCoLC 005 20041105092406.0 007 vd cvaizu 008 040927s2004 nyu100 g vleng d 024 1 829567014721 028 42 29567 0147-2|bHart Sharp Video 040 JTB|cJTB|dUV$|dOCLCQ 041 1 eng|bspa 049 [Videodisc]VLCA 090 TX945.5.M33|bS87 2004 245 00 Super size me|h[videorecording] /|cRoadside Attractions, Samuel Goldwyn Films and Showtime Independent Films present a production by the Con in association with Studio -On-Hudson ; a film by Morgan Spurlock ; producer, Morgan Spurlock ; writer, Morgan Spurlock ; directed by Morgan Spurlock. 246 3 Supersize me 260 New York :|bHart Sharp Video,|cc2004. 300 1 videodisc (100 min.) :|bsd., col. ;|c4 3/4 in. 500 Title from disc label. 500 "A film of epic proportions." 508 Art director, Joe the Artist ; editor, Stela Georgieva, Julie Bob Lombardi ; music, Steve Horowitz, Michael Parrish, Doug Ray. 511 1 Daryl Isaacs, Morgan Spurlock, Bridget Bennett, Lisa Ganjhu, Alexandra Jamieson, Stephen Siegel. 520 Filmmaker Morgan Spurlock embarks on a journey to find out if fast food is making Americans fat. For 30 days he can't eat or drink anything that isn't on McDonald's menu; he must eat three square meals a day, he must eat everything on the menu at least once and supersize his meal if asked. He treks across the country interviewing a host of experts on fast food and a number of regular folk while downing McDonald's to try and find out why 37% of American are now overweight. Spurlock's grueling diet spirals him into a metamorphosis that will make you think twice about picking up another Big Mac. 521 8 MPAA rating: PG-13; for language, sex and drug references, and a graphic medical procedure. 538 DVD, letterbox; Dolby Digital. 546 Closed captioned. English language tracks with optional Spanish subtitles. 610 20 McDonald's Corporation. 650 0 Convenience foods. 650 0 Fast food restaurants. 650 0 Food habits. 650 0 Nutritionally induced diseases. 700 1 Spurlock, Morgan,|d1970- 700 1 Isaacs, Daryl. 700 1 Bennett, Bridget. 700 1 Ganjhu, Lisa. 700 1 Jamieson, Alex. 700 1 Siegel, Stephen. 700 1 Horowitz, Steve. 700 1 Parrish, Michael. 700 1 Ray, Doug. 710 2 Hart Sharp Video (Firm) Authority File Record Example for Dr. Seuss (Theodor Geisel)Duplicated from LC Authority fileLC control no.:n 91084846LCCN permalink:, Theodor Seuss, 1904-199100001948cz a2200277n 450001307517600520130722094231.0008910822n| azannabb| |a aaa010__?|a?n 91084846035__?|a?(DLC)n 91084846040__?|a?DLC?|b?eng?|e?rda?|c?DLC?|d?DLC?|d?NNMM?|d?DLC046__?|f?19040302?|g?199109241001_?|a?Geisel, Theodor Seuss,?|d?1904-1991370__?|a?Springfield, Mass.?|b?La Jolla, San Diego, Calif.374__?|a?Authors?|a?Poets?|a?Cartoonists?|2?lcsh375__?|a?male377__?|a?eng4001_?|a?Geisel, Ted,?|d?1904-19915001_?|w?nnnc?|a?Seuss,?|c?Dr.663__?|a?Works by this author are entered under the name used in the item. For a listing of other names used by this author, search also under?|b?Seuss, Dr.667__?|a?SUBJECT USAGE: This heading is not valid for use as a subject. Works about this person are entered under Seuss, Dr.670__?|a?Contemp. auth., new rev. ser., v. 13?|b?(Geisel, Theodor Seuss; b. Mar. 2, 1904; pseuds.: Theo. LeSieg; Dr. Seuss; Rosetta Stone, a joint pseud.)670__?|a?Data from ALA Booklist for Who’s Dr. Seuss? [FS] 1981?|b?(Ted Geisel)670__?|a?Washington Post, 09-26-91?|b?(Theodor Seuss Geisel, who wrote as Dr. Seuss, d. 09-24-91, La Jolla, Calif.)670__?|a?Wikipedia, July 22, 2013?|b?(Dr. Seuss; Theodor Seuss Geisel; born March 2, 1904 in Springfield Massachusetts; died September 24, 1991 in La Jolla, California; American writer, poet, and cartoonist most widely known for children’s picture books written and illustrated as Dr. Seuss. He had used the pen name Dr. Theophrastus Seuss in college and later used Theo LeSieg, and once Rosetta Stone, as well as Dr. Seuss. Geisel published 46 children’s books, often characterized by imaginative characters, rhyme, and frequent use of anapestic meter. His most celebrated books include the bestselling Green Eggs and Ham, The Cat in the Hat, Horton Hears a Who!, and How the Grinch Stole Christmas!)953__?|a?ta01?|b?bh19Specification Sheet (Adopted from J Lunsford Middle School)0-597400000005524500022393500Part T Bibliography of Resources Used to Complete AssignmentWebsitesFarmwell Station Middle School. Retrieved from Lunsford Middle School, Retrieved via K Reed. Longwood University, Greenwood Library. Retrieved from ManualsDunnavant, K. (2011). Technical services manual: Randloph-Henry High School, Charlotte Court House, VA: No publisher.Mann, S. (2010). Technical services manual: Astronaut Elementary School, Kennedy, VA: No publisher.Strait, D. (2013). Technical services manual: Lakeside Elementary School, Henrico Co, VA: No publisher. ................
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