Employee REFERENCE GUIDE - Carroll County NH

[Pages:33]Employee

REFERENCE GUIDE

Carroll County Administration Building 95 Water Village Road #1 | Ossipee, New Hampshire 03864

WELCOME TO CARROLL COUNTY

Your work for Carroll County has the potential to enrich your life and the lives of the people for whom we serve. Please keep in mind that through your employment, you are a vital resource to the community. This Reference Guide, and any supplement or addendum, should help you understand what is expected from you, provide avenues to gather more information and outline some of the advantages and benefits of your employment with Carroll County.

Carroll County Reference Guide adopted into effect by unanimous vote December 23, 2020

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ABOUT THIS REFERENCE GUIDE

Employment with Carroll County is governed by the "employment at will" doctrine

Nothing in this Guide is intended to create a contract of employment either expressed or implied. Any employee who does not have a written contract of employment is an at-will employee. At-will employment means that either party can end the employment relationship at any time for any reason or no reason, unless a specific federal or state law requires otherwise. This at-will employment policy cannot be modified by any statement in this Guide or other policy or by any statement, oral or written, by any management personnel.

Policy and Procedure Manuals

Please remember, this Guide contains only general guidelines and information on

employment issues. These guidelines have been adopted to keep you informed

about your employment there. It is not intended to address every possible

application of, or exception to, the general policies and procedures

described.

You should contact your supervisor for specific information

relating to County policies and procedures. You can also locate the County's Policy

and Procedure Manuals in the Executive Coordinator's office, and on the HR Tab of our

website (in process). In the event of a conflict, the policy and procedure manuals are

the authority.

In addition, the policies, procedures, practices, and benefits described in this Guide may be modified or discontinued at the County's discretion. Every attempt will be made to inform you of any changes as they occur. However, it is your responsibility to keep current on all County policies and procedures.

Contact Information

Internal and external phone numbers and resources are available on the County Website at .

Federal, State, Local Laws, and Collective Bargaining Agreements

This Reference Guide is written to provide guidance to employees throughout our organization. If a collective bargaining agreement or federal, state, or local law conflicts with the Guide or a policy, the collective bargaining agreement or federal, state, or local law will prevail.

Employee Reference Guide Updates

We may periodically update the Guide. If material changes are made, you will be notified by bulletin board posting. A copy of any addenda to the Guide will be added to the electronic Reference Guide on the HR Tab of the county website site at https:// .

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TABLE OF CONTENTS

WELCOME MESSAGE FROM THE BOARD OF COMMISSIONERS............. 6 OUR VALUES....................................................................................... 7 OUR SERVICES................................................................................... 8 HUMAN RESOURCES POLICY STATEMENT........................................... 9 YOUR FIRST 6 MONTHS...................................................................... 10

Introductory Period............................................................... 10

Section 1 ? Creating a culture of... Mutual Respect

Managers' Role and Responsibility............................................. 11 Employees' Role and Responsibility............................................ 11 Customer Service................................................................... 11

Safety Zero Tolerance for Violence....................................................... 12 Dress Code and Grooming........................................................ 12

Communication

Bulletin Boards........................................................................ 13 Staff Meetings......................................................................... 13 County Website........................................................................ 13

Compliance and Ethics

Code of Conduct and Ethics........................................................ 14 Our Pledge.............................................................................. 14 Employment Classifications........................................................ 14

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Section 2 - Recognizing your contributions through...

Compensation

Pay Day................................................................................. 15 Overtime................................................................................ 15 Meal and Break Periods.............................................................15 Job Description....................................................................... 15 Job Code and Job Grade (in process).......................................... 15 Changing Your Employee and/or Pay Classification....................... 16 Performance Reviews................................................................16 Wage and Salary Increases........................................................16

Benefits

Benefits Package...................................................................... 16 Benefits Enrollment.................................................................. 16 Paid Time-Off Benefits.............................................................. 16, 20 Jury Duty................................................................................ 17 Bereavement........................................................................... 17 Leaves of Absence (LOA)..................................................... 17, 18, 19 Worker's Compensation............................................................ 19 Transitional Duty.................................................................... 19 COBRA................................................................................... 20

Career and Growth Opportunities

In-Service Training.................................................................. 21 Job Posting............................................................................. 21 Online Learning (Primex)...........................................................21

Appreciation

Retirement Benefits..................................................................21

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Section 3 - Understanding our mutual commitments...

County-wide Commitments

Equal Employment Opportunity (EEO)......................................... 22 Statement on Discrimination and Harassment.............................. 23 Pay Transparency.....................................................................24 Accommodations for Religious Observance...................................24 Disability Accommodations.........................................................24 Service Animals........................................................................24 Health Insurance Portability and Accountability Act (HIPAA)............25 Protection & Proper Use of the County Assets................................25 Conflict of Interest....................................................................25 Hiring of Relatives and Family Members.......................................26 Care to Relatives...................................................................... 26 Accepting Gifts or Gratuities.......................................................26 Solicitation and Distribution....................................................... 26 Access to Employment and Medical/Confidential Files.................... 27

Personal Commitments

Attendance and Absenteeism..................................................... 27 Cooperation with Investigation................................................... 28 Licensure and Certification......................................................... 28 Language Policy....................................................................... 28 Smoking Policy........................................................................ 29 Substance-Free Policy.............................................................. 29 Right to Work Documentation.................................................... 29 Personal Information Changes................................................... 29

SECTION 4 - Leaving Carroll County ? How to & what to expect...

Notice of Resignation................................................................ 30 County Property....................................................................... 30 Benefits at Termination............................................................. 30 Employment Verification & References......................................... 30 Retirement Plans ? NHRS.......................................................... 30 COBRA.................................................................................... 30

FEDERAL EMPLOYEE RIGHTS - FMLA POSTER......................................... 31

HANDBOOK ACKNOWLEDGEMENT December 2020

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