JOB DESCRIPTION FOR JOB TITLE:



|PROGRAM MANAGER-TREASURY AND AFFILIATION AGREEMENTS |

|Job Code: 2447 |FLSA Status: Exempt |Bargaining Unit: Non-Rep | |

|Mgt Approval: R O’Keefe Date: 6-13 |HR Approval: CJU 6-13 |

|JOB SUMMARY |

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|The responsibilities of the Program Manager-Treasury and Affiliation Agreements fall within the following key areas: |

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|Managing treasury functions of the organization, including cash management, investments, long-term debt, swaps and taxes, as delineated in greater detail below. |

|Managing the annual affiliation budget with the UW School of Medicine and Public Health and all related ongoing issues. |

|Managing gift funds and other restricted funds of the organization in collaboration with the UW Foundation to ensure that funds are deployed consistent with the |

|expressed wishes of donors. |

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|The Program Manager is considered the technical and accounting expert for the defined areas and works with other members of the management team to ensure effective |

|oversight and proper accounting for transactions. |

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|The Program Manager makes policy recommendations to senior management, interpreting applicable rules and regulations. |

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|The Program Manager is expected to have a full understanding of Generally Accepted Accounting Principles (GAAP), and Generally Accepted Auditing Standards (GAAS), and|

|is expected to apply GAAP or GAAS specialized theory or principles to the programs. |

|MAJOR RESPONSIBILITIES |

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|Treasury Functions |

|Cash management activities: day-to-day management of cash and other related banking transactions; investing of short-term funds generated from operations; forecasting|

|of daily and weekly cash needs to ensure liquid funds are available as needed; and re-investing of cash on a longer-term basis as discretionary funds become |

|available. |

|Investment oversight: working with senior management to develop and adapt: the investment policy; overall investment strategy; asset allocation for both short and |

|long-term funds; selection, ongoing evaluation and, as necessary, replacement of investment advisors and managers; and budget for annual investment earnings. |

|Long-term debt: working with VP, Finance and others to: coordinate new and replacement tax exempt bond financings; preparation of disclosure and due diligence |

|information at the time of financing; negotiation of credit enhancement with letter of credit banks; track and report on quarterly and annual covenant compliance; |

|provide required quarterly and annual reports and other disclosures to banks, investment bankers, bondholders, information repositories, trustees and others; and |

|manage the process of obtaining and providing arbitrage rebate computations to trustees. |

|Swaps: working with the VP, Finance to negotiate entry to or unwind from swap transactions, and track, record and report daily and month-end mark-to-market |

|adjustments. |

|Taxes: coordinate property, sales and other tax issues, including filing of required returns or related extensions. This includes 990T, Federal tax return for |

|unrelated business activities, 4T, Wisconsin return as well as personal or real estate tax returns as required. |

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|Affiliation Agreements |

|In conjunction with the leadership of UWHealth, oversee the preparation of the annual affiliation budgets for the sixteen clinical departments of the University of |

|Wisconsin School of Medicine and Public Health. |

|Provide leadership and coordination of pertinent information, reporting and documentation for the Affiliation Agreement budgeting process and subsequent changes to |

|the program. |

|Assist with monitoring compliance with affiliation agreement provisions, including those pertaining to medical directors. |

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|Gift Fund Management |

|Maintain detailed records on gift funds created based on wishes expressed by donors |

|Facilitate use and distribution of gift funds for authorized purposes |

|Work with senior management to ensure that gift funds are deployed within a reasonable time period. |

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|Service Delivery |

|Oversees strategic and operational projects within assigned areas. |

|Participates in providing education related to functions of program, primarily in the area of Affiliation Agreements. |

|Role models service excellence in interactions with internal and external constituents. |

|Establishes a strong cooperative relationship with applicable leaders by providing the information, tools and services necessary to carry out their management |

|responsibilities. |

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|Communication |

|Designs and orchestrates the delivery of applicable communication to internal and external constituents. |

|Demonstrates excellent oral and written communication using a variety of methodologies. |

|Coordinates presentations and ensures consistent communication related to program assignments. |

|Translates data and information into meaningful stories related to strategic aspects of assigned program. |

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|Operational Improvement |

|Oversees collection and utilization of operational and benchmarking data to recommend targets for improvements. |

|Prepares appropriate reports and statistics, and conducts surveys in order to evaluate fiscal performance. |

|Participates in the review of program processes. Recommends and participates in implementation of process improvements. Monitors and measures process changes. |

|Researches industry best practices and recommends process improvements to leadership. |

|Reviews and recommends policies that support the direction of the programs. |

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|Resource Management |

|Monitors performance against budget and reconciles with actual expenditures. |

|Prepares and manages annual operational budgets in assigned areas. |

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|Strategic Planning |

|Establishes monitoring process for tracking performance of investments to facilitate strategies needed to assure accomplishment of acceptable returns on investments. |

|Researches benchmarking practices, and prepares reports that demonstrate acceptable returns. |

|Develops processes to assure timely communications to stakeholders about the status of projects being planned or implemented. |

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|Miscellaneous |

|Serve as primary fiscal contact for surveys and outside reporting. |

|Coordinate annual filings for redemption of unclaimed property and submission of unclaimed funds. |

|Responsible for other miscellaneous duties as assigned. |

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|ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE ORGANIZATIONS PERFORMANCE STANDARDS |

|REQUIRED QUALIFICATIONS |

|Education |Bachelors degree in related field (Master degree preferred) |

|Work Experience |9 years related experience |

|Licenses/Certifications | |

|Skills, Knowledge, and Abilities |Exceptional oral/written communication skills. |

| |Ability to independently research issues and make effective recommendations using critical thinking skills. |

| |Effective analytical ability to solve complex problems and issues. |

| |Excellent customer service skills and ability to work with a diverse group of people. |

| |Track record demonstrating ability to function independently and as a team member, and consistently deliver quality outcomes. |

| |General knowledge of the principles and practices of GAAP/GAAS. |

| |Excellent organizational skills and attention to detail. |

| |Competent in MS Outlook, Word, Excel, Access and PowerPoint. |

|PHYSICAL REQUIREMENTS |

|Indicate the appropriate physical requirements of this job in the course of a shift. Note: reasonable accommodations may be made available for individuals with |

|disabilities to perform the essential functions of this position. |

|Physical Demand Level |Occasional |Frequent |Constant |

| |Up to 33% of the |34%-66% of the time |67%-100% of the time |

| |time | | |

|x |Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting |Up to 10# |Negligible |Negligible |

| |and/or carrying such articles as dockets, ledgers and small tools. Although a | | | |

| |sedentary job is defined as one, which involves sitting, a certain amount of | | | |

| |walking and standing is often necessary in carrying out job duties. Jobs are | | | |

| |sedentary if walking and standing are required only occasionally and other | | | |

| |sedentary criteria are met. | | | |

| |Light: Ability to lift up to 20 pounds maximum with frequent lifting and/or |Up to 20# |Up to 10# or requires |Negligible or constant |

| |carrying of objects weighing up to 10 pounds. Even though the weight lifted | |significant walking or |push/pull of items of |

| |may be only be a negligible amount, a job is in this category when it requires | |standing, or requires |negligible weight |

| |walking or standing to a significant degree. | |pushing/pulling of arm/leg | |

| | | |controls | |

| |Medium: Ability to lift up to 50 pounds maximum with frequent lifting/and or |20-50# |10-25# |Negligible- 10# |

| |carrying objects weighing up to 25 pounds. | | | |

| |Heavy: Ability to lift up to 100 pounds maximum with frequent lifting and/or |50-100# |25-50# |10-20# |

| |carrying objects weighing up to 50 pounds. | | | |

| |Very Heavy: Ability to lift over 100 pounds with frequent lifting and/or |Over 100# |Over 50# |Over 20# |

| |carrying objects weighing over 50 pounds. | | | |

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