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Federal privacy laws and/or state confidentiality requirements protect a portion of this information.State of Michigan Department of Civil Service5505450-342900Position CodeHUMRALTE00Position CodeHUMRALTECapitol Commons Center, P.O. Box 30002 Lansing, Ml 48909POSITION DESCRIPTIONThis position description template is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties certify that the information in the template is accurate and complete. If the position is vacant, the supervisor and appointing authority should complete the template information.This position description will serve as the official classification document of record for this position. Please take the time to complete the information as accurately as you can as the position description is used to determine the proper classification of the position.Employee's Name (Last, First, M.I.)Department/AgencyCIVIL SERVICE COMMISSIONEmployee Identification NumberBureau (Institution, Board, or Commission)Human Resources OperationsCivil Service Position Code Description of PositionHuman Resources Analyst-EDivisionOffice of Human Resources - Department of Health and Human ServicesWorking Title of Position (What the agency titles the position)Human Resource RepresentativeSectionName and Position Code Description of Direct SupervisorEWING, CANDACE M.; STATE ADMINISTRATIVEMANAGER-1 15UnitName and Position Code Description of Next Higher-Level SupervisorDEROSE, MICHAEL; STATE BUREAU ADMINISTRATOR 18Work Location (City and Address)/Hours of Work235 S. Grand, Lansing, Ml. 48913 / Monday - Friday 8:00a.m. - 5:00 p.m.General Summary of Function/Purpose of PositionThis position is responsible for providing service for all classifications, selections, appointment, and general personnel related functions for assigned work units.For Civil Service Use OnlyPlease describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary:Percentage:60Position provides assistance and processes selections activities for assigned work areas.Individual tasks related to the duty:Applies Civil Services rules, regulations and policies, bargaining unit requirements, and departmental policies and procedures in selections actions.Develops Job postings and assists hiring managers in development of selection processes including screening criteria, selection criteria, interview questions, reference questions, and scoring mechanisms.Uses the electronic NeoGov process to post positions, manage selection processes, and develop documentation of the hiring processes for assigned work pletes credential reviews on classifications as approved by Civil ServiceAssists work units with internal requirements for working out of class assignments and limited term appointments.Duty 2General Summary:Percentage:15Reviews position descriptions and organization charts and applies MDHHS and Civil Service rules, regulations, and policies, and requirements to process classification actions.Individual tasks related to the duty:Assists work areas in utilizing the PARIS system to develop and process classification actions.Review position descriptions and class specifications to determine appropriate classification of positions.Assists in the development and approval of selective position requirements.Arranges and assists Civil Service with position reviews and desk audits.Review organization charts to determine appropriate reporting relationships and completes recoding requests as necessary.Duty 3General Summary:Reviews requests for reclassification actions.Individual tasks related to the duty:Reviews position descriptions and classification specifications to determine proper classification and level.Reviews senior standards (if appropriate) to support reclassification actions.Submit completed packages to Department of Civil Service for approval.Work with managers to explain classification concepts and requirementsPercentage:15Duty 4General Summary:Reviews and approves compensation actionsIndividual tasks related to the duty:Develops pay quotesReviews and recommends approval or denial of requests for above minimum salary or special merit increasesReviews credentials and determines appropriate pay rates for teacher and student assistant appointmentsPercentage:5Duty 5General Summary:Percentage:5General Personnel ActionsIndividual tasks related to the duty:Responds to general questions from managers and liaisons on hiring processes, requirements for probationary periods, contractual obligations, etcResponds via telephone or written correspondence to employment requests and advises applicant of appropriate application procedures.Participates in planning and implementation of special assignments in the areas of selections, classifications, or compensation as requiredDescribe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions.Position determines if an employee meets the education and experience requirements for a requested classification and level; identifies when a position is eligible for reclassification, makes recommendations for above minimum hire or accelerated step increase requests, and handles routine issues in processing selection and classification actions.Describe the types of decisions that require your supervisor's review.Unusual circumstances pertaining to classification and selection actions are reviewed with the supervisor.What kind of physical effort do you use to perform your job? What environmental conditions are you physically exposed to on your job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.Position exists in a normal office work environment, generally in a sitting or standing position. General use of personalcomputer may involve lengthy periods of time at the keyboard and exposure to monitor. Position must be able to travel for meetings and other duties away from the office which may include overnight trips.List the names and position code descriptions of each classified employee whom you immediately supervise or oversee on a full-time, on-going basis.My responsibility for the above-listed employees includes the following (check as many as apply):NComplete and sign service ratings.NAssign work.NProvide formal written counseling.NApprove work.NApprove leave requests.NReview work.NApprove time and attendance.NProvide guidance on work methods.NOrally reprimand.NTrain employees in the work.TO BE COMPLETED BY DIRECT SUPERVISORDo you agree with the responses from the employee? If not, which items do you disagree with and why?Yes.What are the essential duties of this position?Essential duties include assisting MDHHS managers in resolving issues and processing actions in the areas of classification, selections, and compensation.Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.Downgrading this position to for recruitment purposes.What is the function of the work area and how does this position fit into that function?The Management Services Unit provides direction and customer assistance to administrators, managers, liaisons, and employees in the areas of classification, selections, and compensation.In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATIONPossession of a bachelor's degree in any major.EXPERIENCE:Human Resources Analyst 9: No specific type or amount is required.Human Resources Analyst 10: One year of professional experience providing human resources services equivalent to a Human Resources Analyst 9Human Resources Analyst 11: Two years of professional experience providing human resources services equivalent to a HumanResources Analyst, including one-year equivalent to a Human Resources Analyst 10.KNOWLEDGE, SKILLS, AND ABILITIES:Position will develop knowledge of Civil Service Rules and Regulations and departmental regulations, policies, and procedures in the areas of classifications, selections, and compensation.In addition, as listed on the Civil Service job specification. CERTIFICATES, LICENSES, REGISTRATIONS:NoneNOTE: Civil Service approval does not constitute agreement with or acceptance of the desirable qualifications of this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.EmployeeDateI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of the employee(s) or supervisor.N/AI certify that the entries on these pages are accurate and complete.Appointing AuthorityDate ................
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