Lexington Public Library | Reading is Just the Beginning ...
Quick Access ToolbarTitle BarIntroduction to MS Word4102107747000TabsThe RibbonRulersInsertion PointPage ViewsZoom ControlThe Ribbon More recent versions of Word have combined many features formerly found in menus and toolbars into a new area of the screen called the Ribbon. Each Ribbon is connected to a Command Tab and contains a selection of loosely related functions and formatting options. To switch to a different Ribbon, click on its Tab (Home, Insert, Design, Page Layout, References, Mailings, Review, View). The Help Button has been replaced by a search box just behind the View Tab.697230952500RibbonTabs10121287851800The File Tab Several important functions previously located in the Office Button menu are now found by clicking the File Tab, including New, Open, Save, Save As, and Print. Word Options can also be accessed here. The File Tab can be found in several of the newer Office applications, including Excel and PowerPoint. New – create a blank document or use a preloaded template for common document types (i.e. resume, letter, fax) 1021779506000Open – retrieve a previously saved Word document 9094510211100Save – store the current document on the computer’s hard drive or external media for retrieval in the future (User ends up with one file. Replaces any existing file with the same name and location.) 88455254000Save As – store the current document using a different file name so the original file is not overwritten. (User ends up with two files.) 312478379500Print – send document to the printer Editing Tips Pointer vs. Insertion Point When editing a Word document, it is sometimes confusing to distinguish the mouse pointer from the insertion point. The mouse pointer is the arrow that you move around your screen to make selections. When moved into the white area of the document, the mouse pointer resembles a capital I. The insertion point is the straight, usually blinking, line where characters appear as you type across the page. Using the KeyboardAlso called Return. Moves the insertion point to the next line. If the insertion point is followed by text, it moves the text to the next line as well.Removes the character immediately to the right of the insertion point. If used at the beginning of a blank line will remove that line and shift everything below up one line.Removes the character immediately to the left of the insertion point. Can be used to quickly correct a mistake while typing. If used at the beginning of a blank line will remove that line and shift everything.Indents the insertion point in ? inch increments, about 5 spaces.Makes blank spaces.Capitalizes letters and gives access to the upper symbol on keys that have 2. An example of this is the ! above the 1. USING SPELLCHECK Go to the File tab in the upper left corner and click the open command. Make sure This PC is selected, then locate the Word Exercises folder to the right section of the screen. In the folder, locate the file named letter and double click to open it.Once the letter is open, find the Proofing section on the Review ribbon and click the Spelling & Grammar button. This will open a panel on the right side of the screen.The spellcheck begins at whatever point in the document the insertion point was located. For a freshly opened document, that’s at the very top of the document. Pay attention to each questionable word as spellcheck brings it up in the panel. Some words may simply be names or terms Word does not recognize rather than actual misspellings. These words can either be Ignored or Added to Word’s dictionary.Also make sure you look back at the document itself to check the context of the word. Spellcheck will usually offer you a list of several possible words based on what the misspelled word looks like. Make sure you select the one that actually fits the sentence, not just the one the computer thinks looks most similar to the misspelled word. Selecting Text Selecting lets you mark sections of the text so that they can be moved or changed in some way. When you select text, it will look as if it has been highlighted. While the text is selected, you can change its formatting (appearance) or perform a variety of other functions. Selecting text will cause a floating toolbar to appear with frequently-used formatting tools. There are several ways to select text: Move the pointer to one end of the text, then hold down the left mouse button and drag across text. Moving from upper right to lower left is usually easiest. Double-click on a single word. Click in the left margin to select the line to the right. Your pointer should look like an arrow. Double-click in the left margin to select the paragraph to the right Triple click in the left margin or use the keyboard shortcut CTRL+A to select the entire document. ACME Co.?We mean busness???Store Hours ?Monday 9:00 – 5:00 ?Tuesday 9:00 – 5:00 ?Wednesday 9:00 – 5:00 ?Thursday 9:00 – 5:00 ?Friday 9:00 – 5:00 ?Saturday 9:00 – 1:00 ?Closed Sunday ??Phone Numbur: (859) 231-ACMERemember that after selecting and making changes to the text, you can deselect by clicking in a different part of the screen. This is called clicking away. Also remember that any changes you make will be applied to all of the selected text. For example, entire pages can be replaced by typing while text is selected.Exercise #1: Storefront Sign TEXT ENTRY Click the File Tab on the left end of the Ribbon.Click New Document.Click on the Blank Document to select it.In the Paragraph section of the Home Ribbon, click the Center button. (The alignment buttons look like stacks or sheets of paper. Center is the second stack.) Type the text in the box into your Word document. When you see a ? simply click Enter. Please type the words as written. We will correct any typos later on in the exercise.***Again, please ignore the spelling mistake for now. It is intentional.USING THE SPELLCHECK SHORTCUTHover your pointer over the misspelled word Busness, down near the squiggly red line, and right click. Near the top of the right click menu you should see a short list of suggested correctly spelled words. Left click on business. Repeat the process for numbur. FORMATTING Hold down the Ctrl key, in the bottom row of your keyboard, and press the A key. This should select all of your text.Look for the Font drop-down menu in the Font section of the Home ribbon and select Cooper Black. Clear the old selection by clicking on an empty space and select ACME Co. You can do this by either clicking and dragging across the text or clicking in the left margin next to that line of text. Choose 72 from the Size menu in the Font section. Clear the old selection. Select all the text except Acme Co. and change the font size to 24. Select the top two lines and look for the Font Color button. It is in the lower right corner of the Font section, on the Home Tab.Click the dropdown arrow to the right of the Font Color button. This should give you a palette of colors from which to choose. Click on the color you want. Select the line that says Closed SundayChange the color to red.While Closed Sunday is still selected, use the Italics button. It looks like a slanted capital I and is located in the lower part of the Font section.FINALIZING AND SAVING To save the document, click the Quick Save icon in the upper left corner, it looks like an old floppy disk, or click on the File Tab and then click on Save. Make sure This PC is selected, then click Browse. Click on Documents in the column on the left.In the File Name box at the bottom, type in the name you want to give your document. Click the Save button in the bottom right. Close the Word program by clicking the X button in the upper right corner of the screen. Invitation ???You are cordially invited to attend the open house being held by: ??Steve and Jane Mann ??Saturday, May 17 ?5:00 - 9:00 PM??Address: ?Steve and Jane Mann ?1596 Howard St. ? Lexington, KY 40517 ??Telephone: (859) 231-5555 ?(Regrets only) ?Exercise #2: Party Invitation TEXT ENTRY Go to the File tab and select New Document. Click on Blank document, the very first option. On the home ribbon, find the Font menu and change the font to Times New Roman. Using the pull-down menu of the Font Size button, change the size to 18. Type to text in the box. Press Enter when you see ? and press Tab when you see .FORMATTING At the top of the document, select the word Invitation.Change the font to Lucida Handwriting.Change the font size to 36.Add an underline by clicking the U button in the Font section of the Home ribbon. Now use the B button to make it bold.Select the first mention of Steve and Jane Mann and change the Font to Lucida Handwriting.Select everything above Address and Center it with the alignment buttons in the Paragraph section. Select Address and everything below it and change the font size to 14. Move the insertion point to just before the in the fourth line of the invitation and press enter to move it down to the next line. This gives the words a neater, more even look. Go to the Design ribbon and locate the Page Background section at the far right end. Click the Page Boarders button. In the box that opens, test out the various Line Styles available in the middle column. They will be previewed in the right column. Try using the dropdown menus in the middle of the column to adjust the color and width of your border. FINALIZING AND SAVING To save the document, click the Quick Save icon in the upper left corner, it looks like an old floppy disk, or click on the File Tab and then click on Save. Make sure This PC is selected, then click Browse. Click on Documents in the column on the left.In the File Name box at the bottom, type in the name you want to give your document. Click the Save button in the bottom right. Close the Word program by clicking the X button in the upper right corner of the screen. Self-Evaluation: Introduction to MS Word 2016 Evaluate your understanding of the following topics. Be sure to ask your instructor to clarify any concepts you find icvery clearcleara little confusedvery confusedParts of the Word program (File Tab, Quick Access Area, Ribbon, Command Tabs) Cursor/insertion point Moving the cursor from one part of the page to another Backspace vs. Delete Using the Undo button Selecting text Changing font size and style Using bold, italics, and underline Changing text alignment Changing line spacing Saving a documentOpening a document Printing a document IMPORTANT: Before moving onto the next class, you should answer “very clear” or “clear” to most of the above. If you need further help with these topics, consider taking the class again after practicing your skills independently. ................
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