How to Assign Content to Users in Apex - MIHS



How to Assign Content to Users in ApexAssign content to one user1.Click Users. Search for the user. 2.Double-click the user you want to view.3.On the Content tab, drag the content item you want to assign and drop it into the Assigned Content area.4.Click Save Changes. Close the Edit User window with the “x”. The content item will immediately appear on the user’s home page, under the applicable Category tab.To assign a due date to a single Content item:a.Re-open the user’s profile (double-click on the user’s name).b.On the Content tab, double-click the content item that you just assigned.c.In the Due Date Wizard, choose the due date.Specific date: Select the Use By Due Date radio button and choose a date using the calendar.X days from today: Select the Use number of days… radio button and type the number of days from today that the users will be given to complete the lesson.d.Close the Due Date Wizard and click Save on the user’s profile.To check and make sure that you assigned the content correctly:a.Re-open the user’s profile (double-click on the user’s name).b.Click Log in as this User. The content item should appear on their home page. Note: They may have already completed the content. Make sure to check the Archive tab.c.Click Log Out. On the Apex login screen, type your credentials or click Auto-Login to log back in as yourself.Assign content to a whole departmentAssign content to a everyone with a specific job titleFor example, you want to assign a lesson to everyone in the 8073 cost center.For example, you want to assign a lesson to all Nurse Managers (job code 8662) in all departments.1.In the User Groups area, click the plus icon (+) next to the MIHS Departments group.In the User Groups area, click the plus icon (+) next to the MIHS Job Codes group.2.Double-click the department you want to assign the content to.Double-click the job code you want to assign the content to.3.Click the Content tab (or click the Content Group tab to assign a “learning path” or a bundle of lessons).4.Click on the content item you want to assign, drag it down and drop it into the Assigned Content area.5.Click Save Changes. All of the members of this group will immediately see the new content item on their home page, under the applicable Category tab.When a user is added to this group, they will immediately see the content item. The assigned date and due date (if any) will reflect the date that you first assigned the content item to the group.When a user is removed from this group:If they never completed the content item, it will disappear from their list of learning.If they completed the content item, it will appear on their transcript forever, even if they change user groups.To assign a due date to a single Content item:a.Re-open the user group (double-click on the group name).b.On the Content tab, double-click the content item that you just assigned.c.In the Due Date Wizard, choose the due date.Specific date: Select the Use By Due Date radio button and choose a date using the calendar.X days from today: Select the Use number of days… radio button and type the number of days from today that the users will be given to complete the lesson.d.Close the Due Date Wizard and click Save on the Edit User Group box.To check and make sure that you assigned the content correctly:a.Click Users and search for one of the users in that group. Double-click their name to open their profile.b.Click Log in as this User. The content item should appear on their home page. Note: They may have already completed the content. Make sure to check the Archive tab.c.Click Log Out. On the Apex login screen, type your credentials or click Auto-Login to log back in as yourself.Assign content only to a few members of a departmentFor example, you want to assign a lesson just to the RN’s in 8073 cost center.1.Create a new subgroup of the department.In User Groups, under MIHS Departments, single-click the department’s user group to select it.Click Add New User Group. Type a group title and click Save.2.Contact Education to automatically assign users to the group.The Ed. team will program the system to automatically add the appropriate members to the group.3.Assign the content to the new user group.Double-click the new User Group to edit it.On the Content or Content Group tab, drag the Content item(s) into the Assigned Content Area.Click Save Changes.Assign content to people across departments and/or job titles.For example, you want to assign a lesson to a list of people who are in multiple departments, with a range of job titles.1.In the User Groups area, click the plus icon (+) next to Course Assignment Groups.2.Click Add New User Group.3.The title of the user group should be the same as the title of the content you will assign to it.4.Click Save. 5.To assign users automatically, contact the Education team. To assign users manually, double-click the new user group. On the Assign Users tab, click Assign Users. ................
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