Director of Strategy & Channel Management



BBC JOB SPECIFICATION

Job Title: Project Coordinator

Grade: 5D - 6D ((dependent on the complexity, scale and size of the role)

The following job specification is intended to reflect the nature, range and context of the work. It identifies the main requirements of the role, but is not an exhaustive list of duties.

Purpose of the role

To coordinate support within the project or project office, including communications, collaboration, data collection and analysis.

Key Responsibilities

Administration

• Create reference documentation used to manage the project and support preparation of project documentation (including finance cases and procurement documentation).

• Provide a first class document management system.

• Organise and minute meetings, organise travel arrangements and place purchase orders.

• To develop and maintain the governance calendar that informs project activities.

• Act on occasion as an Assistant Project Manager on projects, taking responsibility for predefined tasks.

Communications and stakeholders

• Maintain a communications plan, and take responsibility for communication initiatives, assessing the impact and value to ensure continuous improvement.

• To build and maintain strong relationships with stakeholders and arrange stakeholder/user engagement events.

• Act as a central point of contact and ensure smooth running of the Project Office.

Controls

• To maintain and update programme, project and resource plans.

• Maintain an accessible central repository for risk logs, change control and lessons learnt.

• Working with the team to report on project health by monitoring financial information, comparing actual progress against baseline forecasts.

• Consider business compliance issues (e.g. EU Procurement, BBC Delivering Quality).

Measures of success

▪ Stakeholder satisfaction

▪ Controls

▪ Communications

Knowledge, skills & experience 

• Excellent time management skills with demonstrable experience of working under pressure to tight deadlines and managing a high workload with conflicting priorities. 

• Excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.

• Strong communication skills (verbal, written and listening): an ability to present information concisely, to communicate in a manner applicable to all levels.

• Experience and understanding of good web-based corporate communications.

• Able to produce high quality and professional presentations.

• Excellent attention to detail and ability to ensure documents are consistent in language, terminology and style.

• The ability to translate project requirements into clear, understandable language.

• An appreciation of the concepts and processes required within project management.

• Experience and understanding of effective corporate reporting and good management information within a large organisation.

• Ability to work autonomously or as part of a team to make things happen – turning ideas and strategy into tangible realities and outcomes and processes.

• Flexible approach to work with a focus on delivery to deadlines and high standards.

• Ability to handle highly confidential information with tact and discretion.

• Ability to quickly obtain a broad knowledge of the BBC, including governance structures and operating procedures, and an awareness of the issues affecting the BBC’s future

• Strong Microsoft Office skills including Outlook, PowerPoint, Excel and Word.

Competencies

• Analytical thinking - able to simplify information, processes or projects into component parts; able to explore and evaluate them systematically.

• Planning and organising - able to concentrate on several areas of work concurrently, to think proactively and prioritise workloads with minimum supervision.

• Collaborative working & managing relationships - able to develop rapport and maintain relationships with wide range of individuals, including at a senior level; to work collaboratively with individuals from other areas including building relationships, offering support and resolving issues.

• Communication - able to ensure messages are clearly understood by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information; able to understand the importance of good timing, and to evaluate information from a range of sources and in a variety of formats

• Resilience - able to demonstrate high levels of self-motivation, with the ability to ‘self start’ and demonstrate an approach to work that is characterised by commitment, motivation and enthusiasm. 

• Flexibility - able to adapt and work effectively with a variety of situations, individuals or groups. Able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change.

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