SANTA CLARA VALLEY TRANSPORTATION AUTHORITY ADMINISTRATIVE CODE With ...

SANTA CLARA VALLEY TRANSPORTATION AUTHORITY

ADMINISTRATIVE CODE

With Amendments through January 5, 2021

SANTA CLARA VALLEY TRANSPORTATION AUTHORITY ADMINISTRATIVE CODE

TABLE OF CONTENTS

Chapter 1 GENERAL PROVISIONS

Article I In General Sections

1-1. Title ............................................................................................................................1 1-1.1. Purpose and Overview ...............................................................................................1 1-1.2. Adoption and Amendment of VTA Administrative Code .........................................1 1-2. Reference includes Amendments...............................................................................1 1-3. Applicability of Provisions Governing Construction ................................................1 1-4. Effect of Headings .....................................................................................................2 1-5. Severability ................................................................................................................2 1-6. Delegation of Powers and Duties...............................................................................2 1-7. Legal Citations ...........................................................................................................2 1-8. Reserved (through 1-20) ............................................................................................2

Article II Sections

1-21. 1-22. 1-23. 1-24. 1-25. 1-26. 1-27. 1-28. 1-29. 1-30. 1-31. 1-32. 1-33. 1-34. 1-35. 1-36. 1-37. 1-38. 1-39. 1-40.

Definitions and Constructions

State Definitions Adopted..........................................................................................2 "Board of Directors" and "Board" Defined ...............................................................2 Reserved .....................................................................................................................2 "County" Defined ......................................................................................................2 "Director" Defined.....................................................................................................2 "VTA" Defined ..........................................................................................................3 "General Counsel" Defined .......................................................................................3 "General Manager" Defined ......................................................................................3 "Member Agency" Defined .......................................................................................3 Number Construed .....................................................................................................3 Title of Officer, Employee, Office, Etc. ....................................................................3 "Person" Defined .......................................................................................................3 "Secretary" Defined............................... "Shall," "Must," "Shall Not," and "Must Not" Construed.........................................3 "State" Defined .........................................................................................................3 Tense Construed.........................................................................................................4 "Violate" Construed...................................................................................................4 "Advisory Committee," "Policy Advisory Board," and "Commission" Defined.....4 "Public Official" Defined. .........................................................................................4 "Auditor General" Defined. .......................................................................................4

Through Resolution 2020.12.43 (Board Action 12/3/20) and General Manager approval of non-substantive amendments per Sec. 1-1.2, effective 1/5/21.

Chapter 2 BOARD OF DIRECTORS

Article 1 Sections

2-1.

2-2. 2-3.

In General

Board Directions to Staff through General Manager, General Counsel, or Auditor General..................................................................... ................................5 Directors Ineligible for VTA Employment................................................................5 Reserved (through 2-10) ............................................................................................5

Article II Sections

2-11. 2-12. 2-13. 2-14. 2-15. 2-16.

Members

Generally....................................................................................................................5 Alternates ...................................................................................................................5 City and County Groupings; Selection of Directors and Alternates ..........................6 Selection of Directors and Alternates by City/County Groupings.............................6 Ex-Officio Directors ..................................................................................................6 Reserved (through 2-25) ............................................................................................6

Article III Sections

2-26. 2-27. 2-28. 2-29. 2-30. 2-31.

Board Officers

Generally....................................................................................................................7 Chairperson ................................................................................................................9 Vice Chairperson .......................................................................................................9 Chairperson Pro Tem .................................................................................................9 Signature Authority..................................................................................................10 Reserved (through 2-35) ..........................................................................................10

Article IV Sections

2-36. 2-37. 2-38. 2-39. 2-40. 2-41.

Standing Committees

Appointments ...........................................................................................................10 Duties .......................................................................................................................11 Meetings...................................................................................................................11 Quorum, Vote and Procedures .................................................................................11 Standing Committees Established............................................................................11 Reserved (through 2-50) ..........................................................................................12

Article V Sections

2-51. 2-52. 2-53. 2-54.

Board of Directors' Meetings

Time and Place of Regular Meetings; Brown Act Compliance; Notice .................12 Quorum and Voting .................................................................................................12 Rules of Procedure ...................................................................................................13 Reserved (through 2-60) ..........................................................................................13

Article VI Sections

2-61. 2-62. 2-63.

Per Diem Allowance; Travel Authorization and Reimbursement

Per Diem for Meetings .............................................................................................13 Travel Authorization and Reimbursement...............................................................13 Reserved (through 2-65) ..........................................................................................13

Through Resolution 2020.12.43 (Board Action 12/3/20) and General Manager approval of non-substantive amendments per Sec. 1-1.2, effective 1/5/21.

II

Article VII Sections

2-66. 2-67. 2-68. 2-69. 2-70. 2-71. 2-72. 2-73. 2-74. 2-75. 2-76.

Code of Ethics

Responsibilities of Public Office .............................................................................13 Responsibilities of Directors....................................................................................14 Purpose of Code of Ethics........................................................................................14 Existing Standards of Conduct for Public Officials.................................................14 Incompatible Uncompensated Activities .................................................................16 Prohibitions against Use of Office for Personal Gain..............................................16 Conduct When There May Be a Financial Interest..................................................16 Undue Influence or Favor ........................................................................................16 Violations: Procedure..............................................................................................17 Penalties for Violation .............................................................................................17 Post Employment Restrictions.................................................................................18

Chapter 3 SECRETARY

Sections 3-1. 3-2. 3-3. 3-4.

Powers and Duties ? Generally................................................................................19 Petitions, Claims, Communications, Etc..................................................................19 Duty to Prepare Agenda and Meeting Notices; Distribute Information..................19 Recording and Certification of Acts of Board; Attestations ....................................19

Chapter 4 ADVISORY BOARDS AND COMMITTEES; OVERSIGHT COM..MITTEES

Advisory Boards and Committees

Article I Sections

4-1. 4-2. 4-3. 4-4. 4-5. 4-6.

4-7.

In General

Establishment; Appointments ..................................................................................20 General Duties .........................................................................................................20 Bylaws......................................................................................................................20 Staff Support; Expenses ...........................................................................................20 Election of Chairperson and Vice Chairperson .......................................................21 Reimbursement for Expenses to Travel to and from Board and Committee Meetings......................................................................21 Reserved (through 4-15) ..........................................................................................21

Article II Sections

4-16. 4-17. 4-18.

Meetings

Meetings...................................................................................................................21 Quorum; Vote; Committee of the Whole.................................................................21 Reserved (through 4-24)...........................................................................................21

Through Resolution 2020.12.43 (Board Action 12/3/20) and General Manager approval of non-substantive amendments per Sec. 1-1.2, effective 1/5/21.

III

Article III Sections

4-25. 4-26. 4-27. 4-28. 4-29. 4-30.

Advisory Committees

Purpose and Overview .............................................................................................22 Policy Advisory Committee.....................................................................................22 Technical Advisory Committee ...............................................................................22 Citizens Advisory Committee..................................................................................23 Committee for Transportation Mobility & Accessibility.........................................24 Bicycle and Pedestrian Advisory Committee ..........................................................25

Article IV Sections

4-31. 4-32. 4-33. 4-34.

Policy Advisory Boards

Purpose and Overview .............................................................................................25 Membership .............................................................................................................25 Alternates .................................................................................................................26 Specific duties ..........................................................................................................26

Oversight Committees

Article V Sections

4-35. 4-36. 4-37. 4-38. 4-39.

4-40.

2016 Measure B Citizens' Oversight Committee

Overview; Establishment .........................................................................................26 Membership; Membership Requirements; Term of Office .....................................26 Bylaws......................................................................................................................27 Specific Duties .........................................................................................................27 Staff Support; Expense; Reimbursement for Travel to and from Committee Meetings ................................................................................27 Meetings; Quorum; Voting ......................................................................................28

Chapter 5 OFFICERS

Sections 5-1. 5-2. 5-3. 5-4. 5-5. 5-6.

Generally..................................................................................................................29 Powers and Duties of the General Manager ............................................................29 General Manager - Real Property Powers and Duties .............................................30 Reserved ...................................................................................................................30 General Manager - Grant Agreements .....................................................................30 Powers and Duties of the Chief Financial Officer ...................................................30

Through Resolution 2020.12.43 (Board Action 12/3/20) and General Manager approval of non-substantive amendments per Sec. 1-1.2, effective 1/5/21.

IV

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