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107706 HEALTH POOLED FUND 3: PROJECT CHARTER & CONTRACT SUMMARY /

|Project Charter / |

|Project Scope & Benefits: |

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|[Provide a brief description of the scope of the project and its benefits] |

|DFID’s mission is to help eradicate poverty in the world’s poorest countries. The priority objective for DFID's South Sudan department - with the international |

|community - is to support peace, whilst recognising that prospects remain fragile and that even in a best-case scenario, continued protection of and support to the|

|most vulnerable (particularly youth, women and children) will be essential for years to come. The focus of the DFID's South Sudan strategy is on sustaining high |

|levels of humanitarian support and the provision of essential services, whilst looking for and supporting opportunities to embed peace. |

|HPF3 merged two health programmes - Health Pooled Fund 2 (HPF2), which provided healthcare at health facility level, and the Integrated Community Case Management 2|

|(ICCM2) programme, which provided healthcare to children under-five within more remote communities. |

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|See logframe |

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|Key Objectives: (please provide brief overview) |

|The programme impact will be an improved health and nutrition status for the South Sudanese population that saves lives and reduces morbidity (including maternal, |

|infant and under-5 mortality) |

|The outcome of the programme will be: |

|Improved health and nutrition services for the population, especially women and children; |

|Improved community engagement and accountability of health services; |

|Stabilisation of local health systems. |

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|[List the objectives of the project, including:] |

|Business strategy, environment and context |

|Business issue/s |

|Requirements to meet customer and sponsor needs |

|Description of the end outcome: the products and services the project will enable or create |

|Business case, business benefits and beneficiary/ies |

|Business Risks |

|Critical Success Factors for the Project |

|Critical Success Criteria for the deliverables of the Project |

|Key Deliverables |

|Inception Period |

|1 |

|Finalise the Supplier team with DFID South Sudan (as per the technical bid/proposal). |

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|2 |

|Set up a Secretariat. The Secretariat will be the first point of contact for the Ministry of Health (MoH) in South Sudan and Donors alike. |

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|3 |

|Set up a MoH and DFID Co-chaired HPF3 Steering Committee (SC). The SC will oversee the HPF3 at national level. It will meet quarterly and will include key MoH |

|staff, fund manager personnel, DFID and donor representatives. The Committee will be provided with all quarterly and annual documentation by the fund manager to |

|enable it to follow progress and make recommendations for adaptive programming |

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|4 |

|Finalise a monitoring and management plan detailing the method of overseeing progress and including a comprehensive work plan ready for Implementation Partners |

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|5 |

|Develop a health system stabilisation plan focusing on the delivery of core components |

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|6 |

|Agree quality of care tool, including a health facility assessment score card which can be used to regularly monitor facilities. |

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|7 |

|Conduct a formative assessment of current statistics to establish baseline data, drawing on data from HPF2. |

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|8 |

|Identify and agree the final list of supported facilities and intervention areas for community service delivery. |

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|9 |

|Agree a DFID Logical Framework and wider results framework to detail impact, outcomes, outputs, inputs and milestone targets. DFID will use the Log Frame as a |

|tool to measure the programme’s performance and will include key performance indicators to measure the supplier’s performance. |

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|10 |

|Finalise an essential medicines Procurement and Supply Chain Management Plan detailing the list of essential medicines/commodities to be supplied and the systems |

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|11 |

|Establish conflict sensitivity tools, including heat mapping and facility/community status |

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|12 |

|Submit Inception report including all the above items along with a risk register (updated from proposal) and plan for monitoring value for money (updated from |

|proposal |

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|13 |

|Arrange temporary service delivery contract extensions with current HPF and ICCM implementing partners on current terms pending procurement of permanent IPs during|

|Inception Phase |

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|14 |

|Tender and contract service delivery to Implementing Partners in lotted geographical areas |

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|Additional Outputs |

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|15 |

|Develop an Operational Research plan |

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|16 |

|Develop a Knowledge and Communications Management plan |

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|17 |

|Develop a Gender Equity and Social Inclusion plan with a focus on interventions to improve access for people with mental health illness and for people with |

|disabilities |

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|Contracting Parties: |Between, DFID |

|[please list the full name of the contracting entities and |Abercrombie House |

|their addresses] |Eaglesham Road |

| |EAST KILBRIDE |

| |Glasgow, G75 8EA |

| |and |

| |Crown Agents Limited |

| |Blue Fin Building, 110 Southwark Street |

| |SE1 0SU, London, UK |

|Contract Signature Details: |DFID signatory name and role: |

|[please include both parties signatories name and role] |Debbie Healy |

| | |

| |Crown Agents signatory name and role: |

| |Fergus Drake, CEO |

|Project Team: |UK Team |

| |Programme Director: Pia MacRae (acting) |

| |Senior Programme Manager: Olivia Kirkpatrick |

| |Supply Chain Programme Manager: Giovanna Riggall |

| |Programme Officer: Natasha Maslen |

| |Finance Manager: Philip Mondo |

| | |

| |Juba Senior Leadership Team |

| |Team Leader: Mick Robson |

| |Deputy Team Leader: Sonja Nieuwnehuis |

| |Finance Director: Martin Mpakateni |

| | |

| |Full organogram: |

|Implementing Partners: |IPA |

| |KIT |

| |Montrose |

|Key Project |DFID South Sudan |

|Stakeholders: |Robert Stansfield - Team Leader and SRO |

| |Gary Preece - Deputy Team Lead |

| |Emma Stephens - Senior Programme Manager |

| |Mary Anyankpele - Programme Manager |

| |Esther Irama - Programme officer |

| |Babu Awongo - Assistant Programme officer |

| |Dr Kwalombota Kwalombota - Lead Health Advisor |

| |Dr Morris Ama - Health Advisor |

| |South Sudan Ministry of Health |

|Contract Start and End |Start Date: 16 October 2018 |

|Date: |End Date: 15 October 2023 |

| |Number of months: 60 months |

|Inception: |Start date: 16 October 2018 |

| |End date: 31 March 2019 |

| |Sign off date by Client: |

|Contract Type: |Time and Materials |

|[please choose one |Grant and Fund Management |

|option in the right | |

|appropriate to your | |

|contract and delete | |

|rest] | |

|Contract Financial Details / |

|Contract Currency: |GBP |

|[please choose the | |

|correct contract | |

|currency and delete | |

|rest] | |

|Contract Value: |Total Fees (charged to Client): £32,514,145 |

| |Total Reimbursable Expense (charged to Client): £13,386,084 |

| |Other: please specify (i.e. licence fees etc…): |

| |Full Value (i.e. Fees + Reimbursable expense + Other): £45,900,229 |

|Billing Frequency: |Monthly in Arrears |

|[please choose one | |

|option appropriate to | |

|your contract and | |

|delete the rest] | |

|Client Payment Terms from Contract: |30 days |

|[please choose one option appropriate to your contract and | |

|delete the rest] | |

|Revenue Recognition Method: |Time & Materials, capped |

|[Project Accountant to complete appropriate revenue | |

|recognition method with PM and seek approval from Alan Bates] | |

|Gross Margin value and |Gross Margin Value: 5,898,165 |

|Gross Margin %: |Gross Margin %: 12.8 |

|Client Advance Details: |Single advance OR multiple advance |

|[please complete ONLY if your project is eligible for |Date Received |

|receiving client advance. PA to complete] |Values Received |

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| |Please specify any other contractual terms associated with the advance: |

| |Do the funds needs to be ring fenced? If yes, |

| |Bank Account details: |

| |Bank Name – |

| |Account Number – |

| |Currency - |

| |Sun Bank Balance Sheet A/C number - |

| |Will it remain as float over the contracting years? Yes/No |

| |Will it be allocated against future invoice? |

| |Did PA raise an invoice for advance? Is this posted to B/S Account 2050000? |

|Advance paid to Key Implementing Partners: |Partner Name |

|[please complete if you are paying your IP an advance per the |Total advance amount paid to partner – |

|contract] |Advance paid posted to Balance Sheet A/C: [PA to complete] |

|Client Audit [requirement from contract]: |Audited by: |

| |Audit dates: |

|Foreign Currency Policy [if applicable please provide]: |Expenses (if any) arising in foreign currency shall be reimbursed at the exchange rate stated in |

| |OANDA () on the Friday immediately preceding the date on which the purchase was made or|

| |services acquired by the Supplier or, if this took place on a Friday, at the rate so stated on that |

| |day. |

|Client Financial Reporting Requirement: |Summary of the requirement: |

|[please specify what kind of financial reporting requirements |Frequency: monthly |

|have been agreed] | |

|Sun Balance Sheet Accounts: |Bank Balance Sheet A/C – |

|[PA to complete] |Petty Cash Balance Sheet A/C – |

|Project International Resources: |Did Crown Agents contract project resources in our payroll? Yes |

|[please complete if this is applicable to your contract. |Staff salary contracting currency: GBP |

|Otherwise state N/A.] |Payroll start date: |

| |Tax (i.e. PAYE) payable to local government: PA oversight in payment and processing in Sun Balance |

| |Sheet Code |

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