Document Template v1.0
107706 HEALTH POOLED FUND 3: PROJECT CHARTER & CONTRACT SUMMARY /
|Project Charter / |
|Project Scope & Benefits: |
| |
|[Provide a brief description of the scope of the project and its benefits] |
|DFID’s mission is to help eradicate poverty in the world’s poorest countries. The priority objective for DFID's South Sudan department - with the international |
|community - is to support peace, whilst recognising that prospects remain fragile and that even in a best-case scenario, continued protection of and support to the|
|most vulnerable (particularly youth, women and children) will be essential for years to come. The focus of the DFID's South Sudan strategy is on sustaining high |
|levels of humanitarian support and the provision of essential services, whilst looking for and supporting opportunities to embed peace. |
|HPF3 merged two health programmes - Health Pooled Fund 2 (HPF2), which provided healthcare at health facility level, and the Integrated Community Case Management 2|
|(ICCM2) programme, which provided healthcare to children under-five within more remote communities. |
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|See logframe |
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|Key Objectives: (please provide brief overview) |
|The programme impact will be an improved health and nutrition status for the South Sudanese population that saves lives and reduces morbidity (including maternal, |
|infant and under-5 mortality) |
|The outcome of the programme will be: |
|Improved health and nutrition services for the population, especially women and children; |
|Improved community engagement and accountability of health services; |
|Stabilisation of local health systems. |
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|[List the objectives of the project, including:] |
|Business strategy, environment and context |
|Business issue/s |
|Requirements to meet customer and sponsor needs |
|Description of the end outcome: the products and services the project will enable or create |
|Business case, business benefits and beneficiary/ies |
|Business Risks |
|Critical Success Factors for the Project |
|Critical Success Criteria for the deliverables of the Project |
|Key Deliverables |
|Inception Period |
|1 |
|Finalise the Supplier team with DFID South Sudan (as per the technical bid/proposal). |
| |
|2 |
|Set up a Secretariat. The Secretariat will be the first point of contact for the Ministry of Health (MoH) in South Sudan and Donors alike. |
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|3 |
|Set up a MoH and DFID Co-chaired HPF3 Steering Committee (SC). The SC will oversee the HPF3 at national level. It will meet quarterly and will include key MoH |
|staff, fund manager personnel, DFID and donor representatives. The Committee will be provided with all quarterly and annual documentation by the fund manager to |
|enable it to follow progress and make recommendations for adaptive programming |
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|4 |
|Finalise a monitoring and management plan detailing the method of overseeing progress and including a comprehensive work plan ready for Implementation Partners |
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|5 |
|Develop a health system stabilisation plan focusing on the delivery of core components |
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|6 |
|Agree quality of care tool, including a health facility assessment score card which can be used to regularly monitor facilities. |
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|7 |
|Conduct a formative assessment of current statistics to establish baseline data, drawing on data from HPF2. |
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|8 |
|Identify and agree the final list of supported facilities and intervention areas for community service delivery. |
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|9 |
|Agree a DFID Logical Framework and wider results framework to detail impact, outcomes, outputs, inputs and milestone targets. DFID will use the Log Frame as a |
|tool to measure the programme’s performance and will include key performance indicators to measure the supplier’s performance. |
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|10 |
|Finalise an essential medicines Procurement and Supply Chain Management Plan detailing the list of essential medicines/commodities to be supplied and the systems |
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|11 |
|Establish conflict sensitivity tools, including heat mapping and facility/community status |
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|12 |
|Submit Inception report including all the above items along with a risk register (updated from proposal) and plan for monitoring value for money (updated from |
|proposal |
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|13 |
|Arrange temporary service delivery contract extensions with current HPF and ICCM implementing partners on current terms pending procurement of permanent IPs during|
|Inception Phase |
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|14 |
|Tender and contract service delivery to Implementing Partners in lotted geographical areas |
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|Additional Outputs |
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|15 |
|Develop an Operational Research plan |
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|16 |
|Develop a Knowledge and Communications Management plan |
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|17 |
|Develop a Gender Equity and Social Inclusion plan with a focus on interventions to improve access for people with mental health illness and for people with |
|disabilities |
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|Contracting Parties: |Between, DFID |
|[please list the full name of the contracting entities and |Abercrombie House |
|their addresses] |Eaglesham Road |
| |EAST KILBRIDE |
| |Glasgow, G75 8EA |
| |and |
| |Crown Agents Limited |
| |Blue Fin Building, 110 Southwark Street |
| |SE1 0SU, London, UK |
|Contract Signature Details: |DFID signatory name and role: |
|[please include both parties signatories name and role] |Debbie Healy |
| | |
| |Crown Agents signatory name and role: |
| |Fergus Drake, CEO |
|Project Team: |UK Team |
| |Programme Director: Pia MacRae (acting) |
| |Senior Programme Manager: Olivia Kirkpatrick |
| |Supply Chain Programme Manager: Giovanna Riggall |
| |Programme Officer: Natasha Maslen |
| |Finance Manager: Philip Mondo |
| | |
| |Juba Senior Leadership Team |
| |Team Leader: Mick Robson |
| |Deputy Team Leader: Sonja Nieuwnehuis |
| |Finance Director: Martin Mpakateni |
| | |
| |Full organogram: |
|Implementing Partners: |IPA |
| |KIT |
| |Montrose |
|Key Project |DFID South Sudan |
|Stakeholders: |Robert Stansfield - Team Leader and SRO |
| |Gary Preece - Deputy Team Lead |
| |Emma Stephens - Senior Programme Manager |
| |Mary Anyankpele - Programme Manager |
| |Esther Irama - Programme officer |
| |Babu Awongo - Assistant Programme officer |
| |Dr Kwalombota Kwalombota - Lead Health Advisor |
| |Dr Morris Ama - Health Advisor |
| |South Sudan Ministry of Health |
|Contract Start and End |Start Date: 16 October 2018 |
|Date: |End Date: 15 October 2023 |
| |Number of months: 60 months |
|Inception: |Start date: 16 October 2018 |
| |End date: 31 March 2019 |
| |Sign off date by Client: |
|Contract Type: |Time and Materials |
|[please choose one |Grant and Fund Management |
|option in the right | |
|appropriate to your | |
|contract and delete | |
|rest] | |
|Contract Financial Details / |
|Contract Currency: |GBP |
|[please choose the | |
|correct contract | |
|currency and delete | |
|rest] | |
|Contract Value: |Total Fees (charged to Client): £32,514,145 |
| |Total Reimbursable Expense (charged to Client): £13,386,084 |
| |Other: please specify (i.e. licence fees etc…): |
| |Full Value (i.e. Fees + Reimbursable expense + Other): £45,900,229 |
|Billing Frequency: |Monthly in Arrears |
|[please choose one | |
|option appropriate to | |
|your contract and | |
|delete the rest] | |
|Client Payment Terms from Contract: |30 days |
|[please choose one option appropriate to your contract and | |
|delete the rest] | |
|Revenue Recognition Method: |Time & Materials, capped |
|[Project Accountant to complete appropriate revenue | |
|recognition method with PM and seek approval from Alan Bates] | |
|Gross Margin value and |Gross Margin Value: 5,898,165 |
|Gross Margin %: |Gross Margin %: 12.8 |
|Client Advance Details: |Single advance OR multiple advance |
|[please complete ONLY if your project is eligible for |Date Received |
|receiving client advance. PA to complete] |Values Received |
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| |Please specify any other contractual terms associated with the advance: |
| |Do the funds needs to be ring fenced? If yes, |
| |Bank Account details: |
| |Bank Name – |
| |Account Number – |
| |Currency - |
| |Sun Bank Balance Sheet A/C number - |
| |Will it remain as float over the contracting years? Yes/No |
| |Will it be allocated against future invoice? |
| |Did PA raise an invoice for advance? Is this posted to B/S Account 2050000? |
|Advance paid to Key Implementing Partners: |Partner Name |
|[please complete if you are paying your IP an advance per the |Total advance amount paid to partner – |
|contract] |Advance paid posted to Balance Sheet A/C: [PA to complete] |
|Client Audit [requirement from contract]: |Audited by: |
| |Audit dates: |
|Foreign Currency Policy [if applicable please provide]: |Expenses (if any) arising in foreign currency shall be reimbursed at the exchange rate stated in |
| |OANDA () on the Friday immediately preceding the date on which the purchase was made or|
| |services acquired by the Supplier or, if this took place on a Friday, at the rate so stated on that |
| |day. |
|Client Financial Reporting Requirement: |Summary of the requirement: |
|[please specify what kind of financial reporting requirements |Frequency: monthly |
|have been agreed] | |
|Sun Balance Sheet Accounts: |Bank Balance Sheet A/C – |
|[PA to complete] |Petty Cash Balance Sheet A/C – |
|Project International Resources: |Did Crown Agents contract project resources in our payroll? Yes |
|[please complete if this is applicable to your contract. |Staff salary contracting currency: GBP |
|Otherwise state N/A.] |Payroll start date: |
| |Tax (i.e. PAYE) payable to local government: PA oversight in payment and processing in Sun Balance |
| |Sheet Code |
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