Job description form - Cintre



Job Title:Finance AssistantLocation:Greenway Business CentreReports to:Finance OfficerHours:Full timeJob DescriptionKey Role and ResponsibilitiesTo assist the Finance Officer with day-to-day activities in ensuring financial services to Cintre are delivered efficiently and to acceptable standards. Main duties and responsibilities will include the following:That financial activities of the Company are carried out to the highest standards of integrity and professionalism.That the Company’s financial systems are accurate and adequately controlled by facilitating the production of system reconciliations on regular basis.Prepare account reconciliations on a monthly basis and resolve any reconciling items promptly.Prepare reconciliations for pre-defined accounts such as the current account, petty cash etc., and ensuring full audit papers are maintained. To chase and, if necessary, cancel outstanding cheque payments.To download bank statements and update the cash flow spreadsheet daily and update the cash flow for future transactions to ensure future reliability.Process amendments to QuickBooks, the financial systems via journals.To assist the Finance Officer with monthly reporting, annual budget preparation, final accounts preparation and audit preparation.To assist the Finance Officer with the proper completion of returns and ensure the integrity and safekeeping of all financial systems and documentation.To invoice Local Authorities for services provided and individuals in receipt of Direct paymentsAdminister the weekly petty cash system ensuring accurate records are maintained for (audit purposes)Other Duties and ResponsibilitiesPayroll To keep payroll information confidential and secure.Prepare and submit for process the payment of monthly payroll and run payroll reports from the Breathe HR system within monthly deadlines. This will include running overtime reports and enquiring with Managers regarding any discrepancies. This will include taking full ownership of payroll processes including working out accrued holiday on sleep in shifts and accrued holiday for bank workers. Payroll will include doing SMP and SSP calculations when required. This will include processing changes that are sent from HR.Keep accurate records and produce all payments relating to additions to and deductions from payroll in accordance with the relevant timescales and ensure that the accounts are fully reconciled.To liaise with payroll provider, ensure data accuracy and deal with payroll queries. Deal with payroll queries from staff in a polite and professional manner.Reject incorrect and incomplete submitted returns and assist staff in correction and completion for resubmissionPurchase ledger/InvoicingTo enter invoices on the accounting package and obtain authorisation for payment. Process they payment of creditor/ staff payments following managers’ authorisation via BACS and cheques.To ensure correct payment of invoices to suppliers.To invoice local authorities for services provided.To maintain contracts with Cintre’s suppliers.Cash & BankingTo keep customers/suppliers bank information confidential and secureTo accurately post all payments in and out of bank account on a daily basis.Manage the company petty cash facility ensuring an adequate float is maintained and a routine monthly reconciliation is performed.Manage the Personal Allowances facility ensuring prompt payment is maintained and a routine monthly reconciliation is performed.Prepare and issue cheques following approved procedures and managers authorisation.Financial Administration support for colleaguesTo obtain recharges for shared services such as utilities, photocopies and telecommunications usage.Provide general assistance with other key financial tasks such as expenses, forecasting and asset management as required.Liaise with colleagues to promote financial awareness and develop effective working relationships. Provide general financial advice and support to all staff throughout the company.To provide ad hoc cover for the Finance Officer as and when required.To perform the daily data and input information to accounting package and ensure system security.Assist in providing reports to the management team as required in approved format.Signed:Date/Time: ................
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