Program:SAMPLE DOCUMENTARY BUDGET

Program: SAMPLE DOCUMENTARY BUDGET Format: HD

Producer/Director: Great filmmaker Locations: Los Angeles, New York, Houston

Budget date: 6/1/2015

ACCT

DESCRIPTION

1000 Project Development

2000 Producing Staff

3000 Rights, Music & Talent

4000 Crew & Personnel

5000 Production Expenses

6000 Travel

7000 Post-Production

8000 Insurance

9000 Office & Administration

10000 Publicity, Promotion, Website

SUB TOTAL CONTINGENCY FISCAL SPONSOR FEE

GRAND TOTAL

Research: Prep:

Shoot: Wrap:

Edit: Total Post:

TOTAL:

8 weeks 6 weeks 35 days (over 12 wks) 1 weeks 20 weeks 28 weeks 55 weeks

AMOUNT 48,357

105,000 31,350

210,923 30,586 6,636 74,445 15,300 28,495 18,735

10.0% 5.0%

569,827 56,983 31,340

658,150

Program: SAMPLE DOCUMENTARY BUDGET Format: HD

Producer/Director: Great filmmaker

Locations: Los Angeles, New York, Houston

Budget date: 6/1/2015

Research: Prep:

Shoot: Wrap:

Edit: Total Post:

TOTAL:

8 weeks 6 weeks 35 days (over 12 wks) 1 weeks 20 weeks 28 weeks 55 weeks

DISCLAIMER: THIS TEMPLATE IS DESIGNED AS A TEACHING TOOL AND IS BASED ON A SPECIFIC SET OF ASSUMPTIONS AND CHOICES REGARDING CAMERAS, SCHEDULE, ETC. IT IS DESIGNED TO BE USED AS A GUIDE FOR YOUR OWN RESEARCH & BUDGETING PROCESS BUT SHOULD NOT CONSIDERED EXHAUSTIVE.

EVERY PROJECT WILL HAVE ITS OWN UNIQUE NEEDS. FOR DETAILS AND ADDITIONAL RESOURCES, PLEASE REVIEW THE ACCOMPANYING ARTICLE "AN INTRODUCTION TO DOCUMENTARY BUDGETING".

Copyright 2015 Robert Bahar. This template is available for free to individual documentary filmmakers to use as an aid in budgeting their projects. Any other use, including, but not limited to, adaptation for classes, distribution on websites, commercial distribution, etc. requires prior written consent.

Special thanks to Producer Lisa Remington for reviewing a draft and providing feedback on this template.

PROJECT DEVELOPMENT

1000 PRODUCING & PRODUCTION STAFF - RESEARCH/DEVELOPMENT PHASE 1010 Director/Producer/Writer 1020 Producer 1030 AP/Researcher 1040 DP 1050 Sound 1060 Editor 1070 Production Assistants 1089 Union and Guild Fees 1099 Personnel Taxes (FICA, Medicare, payroll) 1099 Personnel Taxes (Fixed due to wage limit - FUI, NY SUI, NY Re-Empl )

1100 RESEARCH 1110 Books 1120 Videos, screenings 1130 Research meetings with potential advisors, allies, etc. 1140 Research travel 1190 Misc research

1200 PRODUCTION & POST-PRODUCTION OF FUNDRAISING SAMPLE 1210 Rights, Music and Talent 1220 Production Expenses 1221 Camera/Lighting/Grip Equip Rental 1222 Sound Equip Rental 1230 Travel (none) 1240 Post-Production (none, edited and finished on edit system) 1250 Insurance 1260 Office & Admin 1270 Promotion & Publicity 1290 Miscellaneous

TOTAL

#

UNIT

X

1 1 1 10 10 3 10

25,500 5

flat flat flat days days weeks days % payroll employees

1

allow

1

allow

1

allow

1

allow

1

allow

0

allow

10

days

10

days

0

days

0

allow

1

allow

1

allow

0

allow

1

allow

PRICE

TOTAL $ COST

39,257 5000 5000 2000

750 700 2500 150

0 7.65% 361.30

2,450 500 300 500 1,000 150

6,650 0

200 150

0 0 2,000 1,000 0 150

5,000 5,000 2,000 7,500 7,000 7,500 1,500

0 1,951 1,807

500 300 500 1,000 150

0

2,000 1,500

0 0 2,000 1,000 0 150

48,357

PRODUCING STAFF

2000 DIRECTORS, PRODUCERS, WRITERS 2010 Director/Producer/Writer 2020 Producer 2030 Executive Producer 2035 Associate Producer 2040 Writer

#

UNIT

1

flat

1

flat

flat

flat

flat

X

PRICE

TOTAL $ COST

105,000 75,000 30,000

0 0 0

75,000 30,000

0 0 0

Page 1 of 6

2089 Union and Guild Fees 2099 Personnel Taxes (FICA, Medicare, payroll) 2099 Personnel Taxes (Fixed due to wage limit - FUI, NY SUI, NY Re-Empl )

TOTAL

% 0 payroll 0 employees

0 7.65% 361.30

0 0 0

105,000

RIGHTS, MUSIC & TALENT

#

UNIT

X

3000 STORY & OTHER RIGHTS 3010 Story Rights 3020 Title Report 3090 Miscellaneous

3100 ARCHIVAL PHOTOGRAPHS & STILLS 3110 Researcher (contractor) 3120 Preview fees 3130 Shipping/messenger 3140 Stills licensing 3150 Stills duplication costs 3190 Miscellaneous

3200 STOCK FOOTAGE & FILM CLIPS 3210 Researcher (contractor) 3220 Preview tape fees 3230 Shipping/messenger 3240 Stock footage licensing 3250 Stock footage transfer costs 3260 Feature Film clip licensing 3280 Feature Film clip transfer costs 3290 Miscellaneous

3300 TALENT 3310 Union & Guild Performers 3320 Union Narrator 3398 Union & Guild Fees 3399 Personnel Taxes (FICA, Medicare, payroll) 3399 Personnel Taxes (Fixed due to wage limit - FUI, NY SUI, NY Re-Empl )

3400 MUSIC/COMPOSER 3410 Composer (all-in package includes musicians, score, and recording session) 3420 Music Supervisor (songs, etc.) 3430 Add'l Music Rights (songs, etc.) 3489 Union and Guild Fees

flat

1

flat

allow

1 weeks

1

allow

1

allow

10

stills

1

allow

1

allow

1 weeks

1

allow

1

allow

60 seconds

1

allow

seconds

seconds

1

allow

allow allow allow 0 payroll 0 employees

1

flat

flat

allow

%

PRICE

TOTAL $ COST

500 0 500 150

4,000 1,400

150 100 200 200 150

6,850 1,400

150 100

80 250

0 0 150

0 0 0 0 7.65% 361.30

20,000 20,000

0 0 0

0 500

0

1,400 150 100

2,000 200 150

1,400 150 100

4,800 250 0 0 150

0 0 0 0 0

20,000 0 0 0

TOTAL

31,350

CREW & PERSONNEL

4000 PRODUCTION STAFF 4010 Line Producer 4012 Unit Production Manager 4015 Production Coordinator 4020 Director's Assistant 4030 Director of Photography 4035 "B" Camera Director of Photography 4040 Assistant Camera 4060 Sound Recordist 4065 Add'l Boom Operator 4050 Gaffer 4070 Hair/Makeup/Wardrobe Stylist w/kit 4080 Production Assistant #1 (Prod Ofc during prep + shoot period) 4081 Production Assistant #2 (On-Set, Manages media & drives) 4098 Union & Guild Fees 4099 Personnel Taxes (FICA, Medicare, payroll)

#

UNIT

X

PRICE

TOTAL $ COST

55 35

35

19 35 112275

weeks weeks weeks weeks days days days days days days days weeks days allow salary

122,309 1,600 1,200

800 600 750 700 400 700 400 700 500 600 175

0 7.65%

0 0 44,000 0 26,250 0 0 24,500 0 0 0 11,400 6,125 0 8,589

Page 2 of 6

4099 Personnel Taxes (Fixed due to wage limit - FUI, NY SUI, NY Re-Empl )

4100 EDITORIAL STAFF 4110 Editor (independent contractor)

Prep/consult during shoot Edit period Post sound, online, color correction 4120 Assistant Editor Setup edit room & system Log/capture/ingest all footage On-call - rest of edit period Post sound, online, color correction 4198 Union & Guild Fees 4099 Personnel Taxes (FICA, Medicare, payroll) 4099 Personnel Taxes (Fixed due to wage limit - FUI, NY SUI, NY Re-Empl )

TOTAL

4 employees

1

week

24 weeks

1 weeks

1 5 20 8 0 21600 1

weeks weeks days weeks allow salary employees

361.30

1,445

88,614

2,500 2,500 2,500

2,500 60,000

2,500

1200 1200

240 1200

0 7.65% 361.30

1,200 6,000 4,800 9,600

0 1,652

361

210,923

PRODUCTION EXPENSES

#

UNIT

X

PRICE

TOTAL $ COST

5000 CAMERA

7,074

5010 Canon C100 Mark II package with 3 lenses

1

allow

0.50

9999

5011 64 GB SDXC cards

4 cards

0.50

64

5012 Canon BP-975 Battery

3 batteries 0.50

214

5013 Field laptop w/built-in SD card reader

1

allow

0.50

1200

5020 Carrying Case

1

allow

0.50

250

5021 Tripod

1

allow

0.50

1500

Note that the camera package is budgeted at 50% of the purchase because either (1) it will be rented from a crew

member under a funder's policy that rentals cannot exceed 50% of the purchase price or (2) the entire kit will be

purchased at at the beginning of project, and will then be sold at the end of the project for 50% of the original purchase

price. Also note that on-set drives are listed under 5600.

5030 "B" Camera pkg rentals

0

days

500

5031 "B" Camera accessories

0

days

150

5090 Miscellaneous

1

allow

150

5100 SOUND 5110 Sound equipment rentals 5120 Sound equipment purchases 5130 Batteries & Expendables 5190 Miscellaneous

35

days

0

allow

35

days

1

allow

5,925 150

0 15 150

5200 LIGHTING & GRIP 5210 Lighting & grip package rental 5220 Lighting & grip purchases 5230 Expendables 5290 Miscellaneous

35

days

0

allow

1

allow

1

allow

3,850 100

200 150

5300 STUDIO FACILITIES 5310 Studio facility rental 5320 Electricity & facility charges 5390 Miscellaneous

0

days

0

allow

0

allow

0

5400 SET DRESSING 5410 Set dressing for studio interviews 5490 Miscellaneous

0

allow

0

allow

0

5500 WARDROBE 5510 Wardrobe rentals for studio interviews 5520 Wardrobe purchases for studio interviews 5590 Miscellaneous

0

allow

0

allow

0

allow

0

5600 PRODUCTION FILM & LAB 5610 Field Drives - LaCie Rugged Drives

(Assume max 4 hrs/~64 GB per day, 140 hrs total, need 2.5 TB total, x2 for mirror) 5620 Tape Stock 5690 Miscellaneous

4 2 TB Drives

0 tapes

1

allow

1,150 250

0 150

5,000 128 321 600 125 750

0 0 150

5,250 0

525 150

3,500 0

200 150

0 0 0

0 0

0 0 0

1,000

0 150

Page 3 of 6

5700 LOGGING + TRANSCRIPTIONS 5710 Transcriptions

(Assume 35% footage are interviews to be transcribed) 5720 Logging verite footage (PA1 in-house)

5800 LOCAL EXPENSES 5810 Gas/Mileage (based on current IRS mileage rate) 5820 Parking lots & fees 5830 Meals (Dir/Prod, DP, Sound, PA) 5840 Snacks/Craft Service 5850 Location Fees, Permits, Gratuities 5880 Loss, Damage & Repair 5890 Miscellaneous

TOTAL

49 hours

0

allow

2500 1

140 35 1 1 1

miles allow meals days allow allow allow

5,880 120

0

6,708 0.575

500 18 20

400 1000

150

5,880

0

1,438 500

2,520 700 400

1,000 150

30,586

TRAVEL

6000 TRAVEL EXPENSES - NEW YORK 6010 Airfare

Dir/Prod, DP from LAX to NYC 6020 Add'l baggage fees for equipment 6030 Hotel

Dir/Prod, DP in NYC 6040 Incidentals & gratuities 6050 Local Transportation/Car Rental 6060 Per Diem (includes travel days) check current IRS rates

Dir/Prod DP 6090 Miscellaneous

6000 TRAVEL EXPENSES - HOUSTON 6010 Airfare

Dir/Prod, DP from LAX to Houston 6020 Add'l baggage fees for equipment 6030 Hotel

Dir/Prod, DP in Houston 6040 Incidentals & gratuities 6050 Local Transportation/Car Rental 6060 Per Diem (includes travel days) check current IRS rates

Dir/Prod DP 6090 Miscellaneous

TOTAL

#

UNIT

X

2 roundtrip

2

fees

4 hotel nights

2

days

2

days

3

days

3

days

1

allow

2 roundtrip

2

fees

4 hotel nights

2

days

2

days

3

days

3

days

1

allow

PRICE

TOTAL $ COST

3,518

500 150

300 60

200

58 58 150

3,118

400 150

250 60

200

58 58 150

1,000 300

1,200 120 400

174 174 150

800 300

1,000 120 400

174 174 150

6,636

POST-PRODUCTION

#

UNIT

X

PRICE

TOTAL $ COST

7000 EDITORIAL EQUIPMENT & FACILITY

15,450

7010 Final Cut Pro System, Monitors & Software

1

allow

0.50

4500

7020 Audio interface and monitor speakers

1

allow

0.50

1000

Note that the edit system is budgeted at 50% of the purchase because either (1) it will be rented from a crew member

under a funder's policy that rentals cannot exceed 50% of the purchase price or (2) the entire kit will be purchased at at

the beginning of project, and will then be sold at the end of the project for 50% of the original purchase price.

7030 Hard Drives/RAID 5 System

1

allow

2500

7050 Equipment Repair

1

allow

500

7060 Technical Support

1

allow

500

7070 Edit room rental

7 months

750

7071 Edit parking spaces (x2)

7 months

2

75

7090 Miscellaneous

1

allow

150

7100 EDITORIAL SUPPLIES 7110 Edit office supplies

7 months

1,858 95

Page 4 of 6

4,500 1,000

2,500 500 500

5,250 1,050

150

665

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