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9239251022985CAMPUS SAFETYPOLICIES AND CRISIS MANUALWITHCHEMICAL HYGIENE PLAN202000CAMPUS SAFETYPOLICIES AND CRISIS MANUALWITHCHEMICAL HYGIENE PLAN2020Table of Contents TOC \o "1-3" \h \z \u INTRODUCTION AND ACKNOWLEDGEMENTS PAGEREF _Toc27488757 \h 1Statement of Policy PAGEREF _Toc27488758 \h 2EMERGENCY PLAN GUIDELINES AND COORDINATION PAGEREF _Toc27488759 \h 2Emergency Guidelines PAGEREF _Toc27488760 \h 2Minor Emergency PAGEREF _Toc27488761 \h 3Major Emergency PAGEREF _Toc27488762 \h 3Disaster PAGEREF _Toc27488763 \h 3Reporting Emergencies—Phone Numbers PAGEREF _Toc27488764 \h 4Communication on-campus PAGEREF _Toc27488765 \h 4Safety Notification Alert Process (SNAP) PAGEREF _Toc27488766 \h 4Off-Campus Resources PAGEREF _Toc27488767 \h 5COMMUNICATIONS GUIDELINES IN AN EMERGENCY PAGEREF _Toc27488768 \h 5DIRECTION AND COORDINATION PAGEREF _Toc27488769 \h 5Emergency Management (Crisis Management) Team PAGEREF _Toc27488770 \h 5Emergency Director PAGEREF _Toc27488771 \h 6Emergency Command Post PAGEREF _Toc27488772 \h 6Pressroom PAGEREF _Toc27488773 \h 6Responsibilities PAGEREF _Toc27488774 \h 6Emergency Director/President PAGEREF _Toc27488775 \h 6Emergency Coordinator PAGEREF _Toc27488776 \h 7Director of Marketing and Communications PAGEREF _Toc27488777 \h 7Maintenance and Operations Director PAGEREF _Toc27488778 \h 7Director of Information Technology PAGEREF _Toc27488779 \h 7Chief Business Affairs Officer PAGEREF _Toc27488780 \h 7Chief Academic Affairs Officer and Chief Student Affairs Officer PAGEREF _Toc27488781 \h 7Director of Human Resources PAGEREF _Toc27488782 \h 8Training and Drills PAGEREF _Toc27488783 \h 8Major Loss PAGEREF _Toc27488784 \h 8CRISIS COMMUNICATION PLAN PAGEREF _Toc27488785 \h 8Objective of Crisis Communications PAGEREF _Toc27488786 \h 8Definitions PAGEREF _Toc27488787 \h 9The Crisis Communication Team PAGEREF _Toc27488788 \h 9Communication Protocols PAGEREF _Toc27488789 \h 9ACCIDENT REPORTING PAGEREF _Toc27488790 \h 10ACCIDENT INVESTIGATION PROCEDURES PAGEREF _Toc27488791 \h 10Acute Emergency PAGEREF _Toc27488792 \h 11First Aid PAGEREF _Toc27488793 \h 12Suicide PAGEREF _Toc27488794 \h 12Death Notification Procedure PAGEREF _Toc27488795 \h 13Workplace Violence PAGEREF _Toc27488796 \h 13Physical Assault/Sexual Assault PAGEREF _Toc27488797 \h 13AMERICANS WITH DISABILITIES ACT (ADA) PAGEREF _Toc27488798 \h 14EMERGENCY EVACUATION/EXIT PLAN PAGEREF _Toc27488799 \h 14EVACUATION-DESIGNATED BUILDING PERSONS PAGEREF _Toc27488800 \h 15EVACUATION GUIDELINES FOR PERSONS WITH DISABILITIES PAGEREF _Toc27488801 \h 15Students with Visual Disabilities PAGEREF _Toc27488802 \h 15Students with Hearing Disabilities PAGEREF _Toc27488803 \h 16Suggestions to Helpers PAGEREF _Toc27488804 \h 16EXPLOSION PAGEREF _Toc27488805 \h 16FIRE PROCEDURES PAGEREF _Toc27488806 \h 17Fire Drill Procedures PAGEREF _Toc27488807 \h 17TORNADO PAGEREF _Toc27488808 \h 18FLOOD PAGEREF _Toc27488809 \h 19EARTHQUAKE PAGEREF _Toc27488810 \h 20SHOTS HEARD ON CAMPUS PAGEREF _Toc27488811 \h 21ARMED ROBBERY PAGEREF _Toc27488812 \h 22HOSTAGE SITUATION PAGEREF _Toc27488813 \h 22BOMB THREAT PAGEREF _Toc27488814 \h 23ANTHRAX AND OTHER BIOLOGICAL AGENT THREATS PAGEREF _Toc27488815 \h 24How to Treat a Suspicious Unopened Letter or Envelope with Powder or Suspicious Powder Substance or Package Marked with Threatening Message such as “Anthrax” PAGEREF _Toc27488816 \h 24Question of Room Contamination by Aerosolization PAGEREF _Toc27488817 \h 25How to Identify Suspicious Packages and Letters PAGEREF _Toc27488818 \h 25CAMPUS SECURITY AND CRIME AWARENESS PAGEREF _Toc27488819 \h 25ALCOHOL/DRUGS ON CAMPUS PAGEREF _Toc27488820 \h 26WEAPONS ON CAMPUS PAGEREF _Toc27488821 \h 26NATURAL GAS EMERGENCY PAGEREF _Toc27488822 \h 27CHEMICAL HYGIENE PLAN PAGEREF _Toc27488823 \h 27CHEMICAL RELEASE IN A BUILDING PAGEREF _Toc27488824 \h 27MERCURY SPILL PAGEREF _Toc27488825 \h 28BLOOD BORNE PATHOGEN COMPLIANCE PROGRAM PAGEREF _Toc27488826 \h 28Purpose PAGEREF _Toc27488827 \h 28Regulated Waste PAGEREF _Toc27488828 \h 29Employee Responsibilities PAGEREF _Toc27488829 \h 29LOCKOUT-TAGOUT POLICY PAGEREF _Toc27488830 \h 29Procedures PAGEREF _Toc27488831 \h 30ASBESTOS POLICY PAGEREF _Toc27488832 \h 30GUIDELINES FOR HANDLING STUDENT BEHAVIOR/DISCIPLINE PROBLEMS IN THE CLASSROOM PAGEREF _Toc27488833 \h 31Violent Incident PAGEREF _Toc27488834 \h 31MAINTENANCE & OPERATIONS SAFETY PAGEREF _Toc27488835 \h 32ALTERNATE LOCATION SITE PLAN/RECOVERING PROCEDURES PAGEREF _Toc27488836 \h 33AUTOMATED EXTERNAL DEFIBRILLATOR (AED) –BUILDINGS & LOCATIONS (CPR/AED) PAGEREF _Toc27488837 \h 34Annual Calendar of Safety Related Activities/ Events/ Information PAGEREF _Toc27488838 \h 34EMERGENCY INTERNAL COMMUNICATIONS PAGEREF _Toc27488839 \h 35EMERGENCY EXTERNAL COMMUNICATIONS PAGEREF _Toc27488840 \h 35Emergency Numbers PAGEREF _Toc27488841 \h 35EMERGENCY PLAN AFTER HOURS PAGEREF _Toc27488842 \h 36PANDEMIC PLAN PAGEREF _Toc27488843 \h 36Accident Report Form………………………………………………………………………………………………………………………….37Worker’s Compensation-First Report of Injury or Illness (IA-1) PAGEREF _Toc27488844 \h 39Medical Waiver and Consent PAGEREF _Toc27488845 \h 41Threatening or Violent Behavior Incident Report PAGEREF _Toc27488846 \h 42APPENDIX 1—EVACUATION ZONES PAGEREF _Toc27488847 \h 43Auditorium Building; 0903 PAGEREF _Toc27488848 \h 43Administration Building; 0901 PAGEREF _Toc27488849 \h 44Learning Resource Center; 0902 PAGEREF _Toc27488850 \h 45Academic Building; 0900 PAGEREF _Toc27488851 \h 46Technology Center; 0904 PAGEREF _Toc27488852 \h 47Welding Shop; 0905 PAGEREF _Toc27488853 \h 48Agriculture Technology Center; 0915 PAGEREF _Toc27488854 \h 49Emerging Technologies Building; 0907 PAGEREF _Toc27488855 \h 50Agricultural Center PAGEREF _Toc27488856 \h 51Fort Campbell Education Center PAGEREF _Toc27488857 \h 52Fort Campbell PAGEREF _Toc27488859 \h 53Section in Progress 12/17/19 PAGEREF _Toc27488860 \h 53INTRODUCTION AND ACKNOWLEDGEMENTSThis manual has been a collaborative effort of the Safety Committee of Hopkinsville Community College (HCC) and various members of the Emergency Management /Crisis Team.The intent of this revised manual is to provide the campus with safety policies and procedures, as well as a crisis plan for the handling of emergencies, disasters, and crisis situations. Our Safety Committee is committed to policies and procedures that create a healthy and safe environment for students, the public, faculty and staff. This plan is evaluated annually with assistance from the Emergency Management Team and Safety Committee.All individuals employed by KCTCS and/or Hopkinsville Community College are responsible for assisting in maintaining the safety and well-being of those served and to each other. Therefore, it is important that we maintain an environment with an attitude emphasizing prevention of unsafe situations while maintaining vigilance for campus security. We also stand prepared to mitigate the impact of any campus emergency or crisis.Statement of PolicyHopkinsville Community College (HCC) is committed to the welfare of its community, students, faculty, staff and visitors, and to preserving the institution. To fulfill the College’s mission and commitments in the event of a disaster, the College strives to become disaster resistant. Disaster resistance is achieved through recognition and analysis of the risks of natural and man-made hazards, mitigation of the human and economic impact of disasters, and comprehensive planning for resumption of College functions. This Safety Policy and Crisis Manual contains emergency plans that provide the framework from which the College will minimize the danger to life and property resulting from natural and man-made disasters.The procedures contained in this plan apply to all personnel, all buildings owned or operated by HCC whether on or off campus, and includes all grounds owned by HCC. This document is to clarify the actions, roles and responsibilities that are to be taken by individuals and departments in the event of a crisis or emergency that has a major impact on the HCC community. Teamwork and preparedness through planning and education will help to reduce confusion, injury, and the loss of life during a disaster.EMERGENCY PLAN GUIDELINES AND COORDINATIONEmergency GuidelinesThe major emergency procedures outlined in this manual are designed to aid in the protection of lives and property through effective use of available campus resources. Whenever an emergency affecting the campus reaches proportions that cannot be handled by routine measures, the President (or designee) may declare a state of emergency and implement these guidelines. The College has a Campus Emergency Number to call in case of emergencies. That number is (270)707-3911.The President, or designee, serves as overall emergency director during any major emergency disaster. The following definitions of an emergency are provided as guidelines to assist HCC employees in determining the appropriate response.Minor Emergency: Any incident that will not seriously affect the overall functional capacity of the College. Report incidents immediately to the campus Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell). Notify your immediate supervisor. The Safety and Security Office will notify the Chief Business Affairs Officer when necessary. 3800474114300Chief Business Affairs Officer @ (270)707-372100Chief Business Affairs Officer @ (270)707-3721923925111760Notify Safety and Security Office @ (270)707-3795 (office), 270-719-2039(cell) 00Notify Safety and Security Office @ (270)707-3795 (office), 270-719-2039(cell) STEP #1 Who then notifies29146509144000 17716501657350092392548260Notify your immediate supervisor00Notify your immediate supervisor STEP #2Major Emergency: Any incident that affects an entire building or buildings, which will disrupt the overall operation of the College. In this case, outside emergency services will be required, as well as major resource efforts from campus support services. Call 911 Call the emergency campus phone number (270)707-3911.Call the Safety and Security Office at (270) 707-3795 (office) or (270)719-2039 (cell). Notify your immediate supervisor.92392552070Call 91100Call 911 STEP #1 180022576200090487583185Call the Emergency Campus Number (270)707-391100Call the Emergency Campus Number (270)707-3911 STEP #21828800762000942975117475Notify Safety and Security Office @ (270)707-3795 (office), on duty Officers (270)719-203900Notify Safety and Security Office @ (270)707-3795 (office), on duty Officers (270)719-2039387667510160Chief Business Affairs Officer @ (270)707-372100Chief Business Affairs Officer @ (270)707-3721 Who then notifies29432252095500 STEP #3 184785038100096202570485Notify your immediate supervisor00Notify your immediate supervisor STEP #4 Disaster: Any event that seriously impairs or halts the operations of the College. In some cases, mass personnel casualties and severe property damage may be sustained. A coordinated effort of all campus-wide resources is required to control the situation. Outside emergency services will be essential. In all cases of disaster, an emergency control center will be activated and the appropriate support and operational plans will be executed. Call 911 and then call the Emergency Campus Number at (270)707-3911.The President (or designee) will make the determination if a state of emergency is to be declared and the type. During a campus emergency, the Maintenance and Operations Director and/or the Safety Specialist will place into effect the necessary measures to secure campus personnel and property. Only authorized persons will be allowed on campus during the declared state of emergency. The emergency management team, and others as designated by the President as essential, will comprise authorized personnel.Reporting Emergencies—Phone NumbersDial 911 for police, fire, Department of Emergency Services (DES), or ambulance.To report an incident on campus, contact the campus Safety and Security Office at (270)707-3795 (office), cell (270)719-2039. Stay calm; carefully explain the problem and munication on-campus—The telephone system is the primary means of emergency notification. During an emergency, the system should be limited to transmission of specific information regarding the emergency. Initial contact with team members should be made through the telephone system. If the phone system is not in operation, the Maintenance and Operations Department maintains a walkie-talkie radio system that can be used. Each Maintenance and Operations worker carries a walkie-talkie. It should be noted, however, that during a bomb threat no cell phones or walkie-talkie devices are to be used.Walkie-talkie radios are also located in the following buildings:Building 0900, Academic Building rooms B1, B10, B13, 104, and 164. Building 0901, Administration Building rooms 114 and 202A.Building 0902, Learning Resource Center room 105. Building 0903, Auditorium room 29.Building 0904, Technology Center rooms 111A and 211A.Safety Notification Alert Process (SNAP)—HCC has implemented an emergency alert system on the campus known as the Safety Notification Alert Process (SNAP). SNAP will be activated when there is an emergency on campus that warrants a notification to the faculty, staff, and students. The following are instances when SNAP would be implemented:The sirens are activated due to severe weather.Gun shots are heard on the campus or a gunman is spotted on the campus.There is a biohazard situation, i.e. chemical leak, in a building.There is a fire in a building.There is a hostage situation on the campus.There is a bomb threat on the campus.There is a loss of electrical power on the campus.There is a delay of classes or closing of the college due to inclement weather.The College has a team of administrators who are authorized to activate SNAP. When SNAP is activated, an alert message will be sent to all faculty/staff computers, faculty/staff office phones, and anyone who has opted to have a text message alert sent to their cell phone. Use the following link to register for SNAP text alerts: . Off-Campus Resources—Generally, the Safety Specialist and/or the Maintenance and Operations Director are responsible for coordinating outside emergencies. The following numbers are only for information and advanced planning:For Police, Fire, DES , or Ambulance911Christian County Sheriff Dispatch (270)890-1300Hopkinsville Water System (Daytime Number)(270)887-4246 (After Hours Number) (270)887-4232ATMOS Energy (Gas Company)(866)322-8667HES (Electric Company)(270)887-4200COMMUNICATIONS GUIDELINES IN AN EMERGENCYThe Director of Marketing and Communications, with the approval of the President, will be in charge of communications with outside agencies and campus communications. It is imperative that only accurate, verified information be reported to the Director of Marketing and Communications.DIRECTION AND COORDINATIONEmergency Management (Crisis Management) Team—The Emergency Management Team shall consist of the President/CEO, Chief Academic Affairs Officer, Chief Business Affairs Officer, Chief Student Affairs Officer, Director of Human Resources, Maintenance and Operations Director, Director of Marketing and Communications, Chief Institutional Advancement Officer, Director of Information Technology, Chief Advancement Officer, and the Safety Specialist. The members of the team will contact employees under their supervision deemed essential for the emergency. (Emergency management (crisis management) team phone directory located in key on page 6).NAME/TITLETELEPHONE NUMBEROFFICEPresident/CEO(270)707-3705AdministrationChief Academic Affairs Officer(270)707-3711AdministrationChief Business Affairs Officer(270)707-3721AdministrationChief Student Affairs Officer(270)707-3801AdministrationDirector of Human Resources(270)707-3722AdministrationDirector of Marketing and Communications(270)707-3732AdministrationMaintenance/Operations Director(270)707-3790AdministrationChief Institutional Advancement Officer(270)707-3731AdministrationInformation Technology Director(270)707-3771AdministrationChief Advancement Officer(270)707-3731AdministrationSafety Specialist(270)707-3795AdministrationNursing Department Chair(270)707-3844AcademicDistance Learning(270)707-3892AcademicEmergency Director—The President (or designee) shall direct all emergency operations. In the absence of the President, an assigned administrator shall assume operational control of the emergency.Emergency Command Post—The emergency command post is to be set up in Hopkinsville Community College’s Administration Building Conference Room 103. If this site is not accessible, the emergency director will select an alternate location. At least one member of the emergency management team is to staff the command post at all times until the emergency situation ends.Pressroom—A pressroom will be set up by the President (or designee) at a location away from the above areas.ResponsibilitiesEmergency Director/PresidentProvides overall direction of the campus emergency response;Works with the emergency coordinator in assessing the emergency and preparing the college’s specific response;Declares and cancels the campus state of emergency;Notifies and conducts liaison activities with the Kentucky Community and Technical College System (KCTCS);Approves media communication.Emergency CoordinatorEvaluates the crisis site and assists emergency efforts of facility personnel;Communicates directly with the Emergency Director/President;Assists outside agencies as necessary.Director of Marketing and CommunicationsActivates the Crisis Communication Plan, if necessary, and initiates plan for media contact;Maintains contact with the President for handling communications, public information, and internal information;Assists the Emergency Coordinator in contacting employees on campus regarding pertinent information.Maintenance and Operations DirectorAssists the Emergency Coordinator during emergencies; provides equipment and personnel to perform shutdown procedures, hazardous area control, barricades, damage assessment, debris clearance, emergency repairs, and equipment protection;Provides vehicles to transport personnel and/or equipment;Obtains the assistance of utility companies as required;Surveys habitable space and relocates essential functions;Provides emergency power as needed;Maintains emergency equipment in a state of readiness;Provides personnel to ensure the sanitation of shelter areas and provides for the personal hygiene needs of shelter occupants.Director of Information TechnologyProvides equipment and personnel to maintain computer capability;Works with the Safety Specialist and/or the Maintenance and Operations Director in establishing needs for power.Chief Business Affairs OfficerProvides expertise to maintain budgetary procedures and meet necessary immediate needs during emergency.Chief Academic Affairs Officer and Chief Student Affairs OfficerStudent Affairs aids in directing students and faculty to safe areas and ensures accountability of students.Academic Affairs is responsible for all academic issues that surface during an emergency and arranges for revised class and testing schedules.Director of Human ResourcesCoordinates information with employee’s family members.Training and DrillsTraining programs and drills will be carried out at periodic intervals during the year. Evacuation (fire) drills are mandatory. Other less extensive drills or rehearsals involving fewer employees will be practiced.Major LossIn the event of a major loss, the College has access to KCTCS Systems Office, as well as other KCTCS colleges in the region, to provide and assist in recovery and restoration efforts. The College has budgeted for contingency funding in its annual budget.CRISIS COMMUNICATION PLANAs a public institution, Hopkinsville Community College (HCC) strives to be honest and timely in communications. Decisions regarding communications during a crisis will be guided by our commitment to public disclosure, the public’s legitimate right to be informed, and balanced by a concern for the right of the individual for privacy and personal security. Also to be considered are the effects that immediate public disclosure could have on impending investigations for legal actions.This plan offers policies and procedures for the coordination of communication within HCC and between HCC and external audiences, including the news media.Objective of Crisis Communications:To factually assess the crisis and to determine whether a communications response is warranted;To assemble a Crisis Communication Team that will determine appropriate messages and actions;To identify constituencies that should be informed; communicate facts about the crisis; minimize rumors; and restore order and confidence.DefinitionsA crisis may be defined as a significant disturbance in HCC activities that results in extensive news coverage and public scrutiny. Such a crisis has the potential to damage the reputation of HCC. A crisis may or may not constitute an emergency in which campus operations are disrupted. The nature of the crisis will determine appropriate responses.Crisis communication is one component of overall crisis management; however, communication is the key as to how the college handles a crisis. How HCC communicates will have a lasting impact on its reputation with various constituencies, including students, faculty, staff, alumni, parents, the community, and the news media. An effective communications plan, coupled with the early involvement of communications professionals, will help limit the negative impact of the crisis and allow those charged with mitigating the crisis to fulfill their responsibilities.First Steps—When a HCC employee identifies a crisis, or a major emergency as earlier described, his or her first responsibility is to determine whether emergency services, fire, police, ambulance, etc., need to be summoned. If warranted, the HCC employee who discovers a crisis should notify emergency services (911), and then notify the Emergency Campus Number at (270)707-3911.As the next step—or as a first step in the absence of imminent danger to life or property—the employee should inform the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell). Next, employee should inform their immediate supervisor of the crisis. In accordance with appropriate chain of command, the office of the president will then be notified. The President will make a decision on whether to appoint and activate the Crisis Communication Team.The Crisis Communication Team includes:PresidentChiefs and department head(s) with responsibility over functions affected by the crisisDirector of Marketing and CommunicationsChief Institutional Advancement OfficerHuman Resources DirectorAny other employee deemed necessary by the President/CEOOnce convened, the Crisis Communication Team assesses the situation and determines how to munication ProtocolsThe most important public of HCC is its employees and students. Our faculty and staff must be kept informed of the crisis, and our response, to maintain order and facilitate a quick recovery. It is important to remember that the works and actions of employees toward external audiences will make or break the reputation of the college. (cont’d P.10)Therefore, after emergency officials are notified of a crisis, employees may be the next target audience. Other key audiences that should be kept apprised of college’s crisis response are:Parents and family members of affected students and employeesLocal Board of DirectorsPolitical leaderships (Mayor, Judge-Executive, etc.)News mediaState and federal laws affect dissemination of information about students. Crisis communications must consider applicable statutes and fundamental issues of fairness.ACCIDENT REPORTINGAn Accident Report Form should be completed immediately when any employee, student, or visitor has an accident on campus—see pages 36 & 37 of this manual for a copy of the FM84 form. This form needs to be completed with as much information as possible to include any witness or supervisor descriptions if applicable. The form should then be submitted to the Safety Specialist located within the Academic Building (ACA) room 104.If an accident involves an employee of the college, to include college student workers, the employee must notify their supervisor immediately in order for a Worker’s Compensation First Report of Injury or Illness form to be completed—see pages 38 & 39 of this manual for a copy of the IA-1. This form can only be completed by the employee’s supervisor. In addition, a medical waiver and consent form—see page 40 of this manual for a copy of this form—must also be completed. These forms must be completed within three (3) working days after the injury occurs. If assistance is needed in completing these forms, contact the Safety Specialist’s Office at (270)707-3795 or the Human Resource Office at (270)707-3722. Upon completion, all forms should be submitted to the Safety Specialist located within the Academic Building (ACA) room 104 for processing.ACCIDENT INVESTIGATION PROCEDURESThe actual procedures used in a particular accident/injury investigation depend on the nature and results of the accident. The accident shall be investigated by someone familiar with the procedures involved, location and nature of the accident/injury. The person/persons who are to lead the investigation shall have access to all information concerning the accident of injury, typically the Safety Specialist. The person/persons shall seek help from others as needed. The investigator uses most of the following steps:Secure the area; do not disturb the scene unless a hazard exists;determine the scope of the investigation;visit the accident site to get any updated information;inspect the accident site;prepare all necessary photographs or sketches and label each correctly;interview any witnesses;determine, if possible, the most probably cause of the incident;and make a thorough report of the investigation and make any recommendations to prevent the incident from happening in the future.Acute EmergencyIn the event an accident occurs in a classroom, the faculty member in charge of the class assumes responsibility for carrying out the procedures stated below. In the event that an accident occurs outside the classroom, but on campus, the first person on the scene assumes responsibility for carrying out the procedures below until someone more qualified arrives and assumes command.An acute emergency is defined as a situation where someone’s life is in danger. In case of an acute emergency, the first person on the scene shall recruit any available personnel to assist. Notify emergency services (911), and then notify the Emergency Campus Number at (270)707-3911. Proceed to notify the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell). The Safety and Security Office will notify College Administrators when appropriate. UNDER NO CIRCUMSTANCES SHALL ANY ATTEMPT BE MADE TO MOVE THE VICTIM UNTIL EMERGENCY HELP HAS ARRIVED (unless in imminent danger).Make the person as comfortable as possible.After emergency personnel have arrived, contact the person in charge (see directory key on page 6) and give all the information available.The Chief Student Affairs Officer shall notify person(s) listed as emergency contact (parents, guardian, or spouse) as soon as possible of the condition of the individual, if a student. The Director of Human Resources or President shall notify the individuals’ emergency contact (spouse), if an employee. Complete Accident Report (form FM84) as appropriate.Note: Our campus nursing labs or any medical teaching departments are not to be held responsible for the care or treatment of an acute emergency, rendering first aid or caring for any sick, (such as taking blood pressures, giving aspirins, taking care of fainting students, nausea or vomiting, etc.) This applies to students, faculty or staff. The faculty/staff members of these departments can be called to assist just like any other persons on campus, but cannot take the responsibility of providing medical treatment in the classroom or labs.First AidFor the protection of any injured person or persons and to avoid the potential for personal or administrative liability, the following shall be set forth and maintained as First Aid Policy.The following guidelines are used when first aid is needed:If blood or body fluids are present from any type of accident, do not provide first aid unless trained and wearing latex gloves. Only perform CPR with an appropriate airway apparatus which can be found in all campus first aid kits and AED cabinets. For cleaning of spills, immediately contact the Maintenance and Operations Department at (270)707-3790. Maintenance and Operations personnel have been trained in specialized cleaning procedures. Emergency and non-emergency first aid will be administered until emergency help arrives.In no case will any person or persons render first aid to a degree above that for which they are trained and certified.In no case will oral medicines of any kind be rendered unless directed to do so by Emergency Medical Technicians (EMTs) or Emergency Operations Center (EOC) ONLY.Students or staff that require over-the-counter or prescription medication will provide for and administer their own medication. Secondary students requiring medication during the day must inform their home high school.FIRST AID KITS shall be provided and located in each building for first aid needs. First Aid Kits are located in each of the science and technology labs, welding and Maintenance and Operations shops, the Agriculture Technology Center, and in employee break rooms. Locations are marked with signage for easy identification. The kit should be equipped with first aid manual, tweezers for splinter removal, a CPR airway apparatus, gauze, bite sticks for seizures, bandages, large and small band-aids, rubber gloves and other sterile materials required to stop bleeding and cover wounded areas. Also, fire blankets should be placed in those areas where the potential for fire and explosions exist.SuicideIn the event that a student or an employee discloses thoughts of suicide while at the college please do the following:For a student: Maintain the student in the company of a faculty/staff member. Contact Student Affairs at (270)707-3801 or (270)707-3802 for assistance in contacting the appropriate persons listed in the students’ Emergency Notification information. If the situation so warrants, call 911 for police assistance and identify the building and address you are calling from.For an employee: Maintain the employee in the company of another employee. Contact Human Resources at (270)707-3722 or (270)707-3802 for assistance in contacting the appropriate persons the employee has listed in their emergency notification information. If the situation so warrants, call 911 for police assistance and identify the building and address you are calling from.Death Notification ProcedureIn the event that a death occurs on the campus the following procedures will be followed:The following personnel will be informed of the death immediately: College President, Chief Business Affairs Officer, Chief Student Affairs Officer, Director of Marketing and Communications, Chief Institutional Advancement Officer, Safety Specialist (see directory key on page 6). The local police and coroner officials will be notified. Once a determination has been made as to the identity of the deceased, family members of the deceased will be contacted. The Chief Student Affairs Officer will assist with the notification if the deceased is verified to be a student and the Director of Human Resources or President will assist with the notification if the deceased is verified to be a college employee.Workplace ViolenceHCC and the Kentucky Community and Technical College System (KCTCS) are committed to providing faculty, staff, students, and visitors a safe and secure workplace that encourages productive employment and is as free as possible from intimidation, threats of violence, terroristic threats, and/or acts of violence. KCTCS policy strictly prohibits acts of intimidation, threats of violence and/or acts of violence in the workplace, on campus or other locations where KCTCS business is conducted. A Prevention Assessment and Response Team (PART) has been formed for the campus to assist in assessing situations, investigate reports of these acts of violence as appropriate, determine the appropriate actions to assist employees, and develop/implement an action plan in response to these acts. The PART members are selected individuals from the Crisis Management Team, Safety Committee, and other individuals with specialized training or skills.Physical Assault/Sexual AssaultPhysical assault is considered to be any intentional act of hitting, pushing, sexual assault/attack, scratching, biting, kicking, or any such physical contact engaged in, by or directed toward another student, staff, faculty, or visitor to the college, which results or is intended to result in mental/emotional damage, physical injury, or death.The violations pertaining to students are included in the Code of Student Conduct Handbook. Since physical assault/sexual assault is a criminal act, jurisdiction also exists with outside law enforcement, which may be involved at any time, with the college administrators, staff, faculty, and students. Prior to initiating any corrective discipline/progressive assistance, the instructor/supervisor should review the requirements associated with due process and just cause. Each case has to be handled on an individual basis. Any person on college property who engages in assault behavior should be reported immediately to a faculty or staff member, or a member of the College’s PART Team. Assess the situation and, if necessary, call the police to have them assist in handling the situation. Call 911 and identify your building/address. Then call the Campus Emergency Number (270)707-3911.AMERICANS WITH DISABILITIES ACT (ADA)Hopkinsville Community College is required to comply with the mandates embodied in the Americans with Disabilities Act and in Section 504 of the Rehabilitation Act of 1973. To accomplish this goal, both physical and programmatic access must be provided to all persons with disabilities who visit the campus. This means removal of architectural barriers and the provision of auxiliary services as well as the provision of safety measures during fire or other emergencies. This manual addresses the safety provisions.EMERGENCY EVACUATION/EXIT PLANIn case of an emergency a building may have to be evacuated, if necessary, to protect faculty, staff, students, and visitors. This is a decision that will be made by the President or a member of Safety and Security. However, there may be instances when local fire, disaster, or police personnel may order evacuations, and it is imperative that communications to the President be accurate and timely.Emergency exit plans are located in each classroom and in every building corridor as close to the means of entry/exit as possible. In addition to the emergency exit plans, there are pamphlets providing guidance for emergency procedures in classrooms and offices as well as other locations. Emergency telephone numbers for both campus and county responders are affixed to every telephone.The Maintenance and Operations Director shall be responsible for shut-off valves for gas, water, and electricity and shall ensure that no hazards result from broken or downed power lines.Outdoor assembly areas have been designated for each building which can be referenced in Appendix 1 located at the end of this manual. In the event of an actual disaster/emergency, all student and employees shall go to the designated assembly area.Once the evacuation order or alarm is received, designated building employees will do the following:Relay dismissal instructions to every classroom as quickly as possible.Request assistance from the Safety and Security Office and/or Maintenance and Operations Director and/or law enforcement agencies (see emergency numbers P.33) to ensure that students disperse from the buildings to minimize hazards and congestion, as well as to help or assist people with disabilities.Make sure staff and/or students know their designated evacuation area. Maintain a list of all personnel assigned to each building and upon arriving at the designated evacuation area, account for the personnel assigned to that area.EVACUATION-DESIGNATED BUILDING PERSONSHopkinsville Community College has a group, designated as “building coordinators”, who volunteer to assist with building evacuations and other emergencies. Many of these coordinators are also members of the Safety Committee.EVACUATION GUIDELINES FOR PERSONS WITH DISABILITIESOne of biggest concerns in building evacuation is for the safety of students, employees, and the general public with disabilities. The best procedure is to let professional emergency personnel assist in the evacuation of the person with the disability. The general procedure has been that if there is no immediate danger (obvious smoke or fire), the person should either stay in place or be moved to a fire-rated stairwell until emergency personnel determines the nature of the situation. Naturally, if there is imminent danger and evacuation cannot be delayed, a person with a disability should be carried or helped from the building in the most efficient manner. It is extremely important that persons with any type of mobility limitation not be moved unnecessarily and improperly, possibly causing physical injury. It will be the responsibility of the building’s Designated Person to notify the Safety Specialist or the Maintenance and Operations Director of the location of the person with the disability that is to be assisted.Students should be informed of the evacuation plan for their respective building(s) and/or area at the beginning of each semester by their instructor.Students with Visual DisabilitiesIndividuals with visual disabilities must become familiar with the immediate areas in which they will be located. They are responsible, like all other students, to find out how to and where to exit in the event of an emergency. They are also responsible for asking someone to act as a sight guide if a personal assistant is not available. The sight guide will escort the student explaining where they are and explaining any obstacles they face. Upon reaching safety, the sight guide should orient the student and provide any further assistance the student might need.Students with Hearing DisabilitiesDeaf or hard-of-hearing students may not perceive audio emergency alarms. A plan for an alternative should include faculty and staff awareness of the following procedure to use in the case of fire or other emergency.Ask someone in advance to escort the deaf or hard-of-hearing student from the building.During an emergency, get the deaf or hard-of-hearing student’s attention. Write a note to the deaf or hard-of-hearing student if they do not have an interpreter present. The note should explain the emergency and the nearest evacuation route. (Example: “Fire—go out rear door to right and down, NOW!)Suggestions to HelpersIt is extremely important that students with a mobility limitation not be moved unnecessarily and improperly, possibly causing physical injury. Wheelchairs have many movable or weak parts that are not constructed to withstand the stress of lifting (e.g. the seat bar, foot plates, wheels, movable arm rests).Naturally, if there is imminent danger and evacuation cannot be delayed, the student with a disability should be carried or helped from the building in the most efficient and safest manner. Often the student with a mobility limitation knows best how he or she should be moved out of the building. For example, a person may be carried using a two-person locked-arm position, or may sit in a sturdy chair with arms. The best procedure is to let professional emergency personnel assist in the evacuation of this student.Some students in wheelchairs may have electric artificial respirators attached or oxygen tanks. These students should be given priority assistance if smoke or fumes are present. Otherwise, the student’s ability to breathe may be severely jeopardized.Remember that a wheelchair user may have little or no strength.If the wheelchair is left behind, remove it from the stairwell and leave it where it does not block exits.Turn the motor off and remove the batteries from a power wheelchair before attempting to transport it. Make sure the foot rests are locked.If a seatbelt is available, secure a wheelchair user in a chair.EXPLOSIONIn the event of an explosion on campus initiate the evacuation plan. Contact the Safety and Security Office at (270)707-3795 (office), (270)179-2039 (cell) or the Maintenance and Operations Director at (270)707-3790 (office), (270)839-3372 (cell) immediately and provide information as to the nature of the explosion. 911 should be called if the situation so dictates. Then call the Campus Emergency Number at (270)707-3911. Do not re-enter a building that has been evacuated until it is inspected by the Maintenance and Operations Department or the proper authorities and the President has given permission to re-enter.FIRE PROCEDURESOn the Hopkinsville campus when the alarm is sounded there is an automatic call to the College’s reporting company which in turn notifies the Hopkinsville Fire Department. For this reason, the 911 call will not be needed.Immediately implement the evacuation procedure. This procedure is posted in all buildings and all faculty and staff should make themselves aware of these procedures. NOTE: Faculty should be sure that all students have left the classroom and close the door after all have exited.Provisions should be made for all students, faculty and staff needing assistance, especially in the two-story building on the Hopkinsville campus.Maintain control and accountability of all personnel and students at designated evacuation areas located 150 feet away from buildings. Designated areas and proper distances are demonstrated at the end of this manual in Annex 1.Keep the roadway clear for emergency vehicles. DO NOT USE THE ELEVATORS.Do not re-enter the buildings until the all clear is given either by the Maintenance Department of the Fire Department.Safety Specialist, or designated representative, will contact the State Fire Marshall’s Office within the requisite two hour time period to report fire and/or false alarm.All communications with the news media and the public, regarding fire related incidents, are handled by the President and /or the Director of Marketing and Communications.AS REQUIRED BY THE MINGER ACT, ALL FIRES AND FALSE ALARMS MUST BE REPORTED IMMEDIATELY (WITHIN TWO HOURS) TO THE STATE FIRE MARSHAL’S OFFICE USING THE FOLLOWING TELEPHONE NUMBERS: 1(502)564-3626 during normal business hours, or 1(800)255-2587 at night or on weekendsFire Drill ProceduresFire drills are a mandatory part of the regulations for the Commonwealth of Kentucky and must be followed. At the sound of the fire alarm, EVERYONE must vacate the buildings immediately. There is absolutely no excuse for remaining in a building after an alarm has sounded. Any faculty member, who holds students in a classroom, thus subjecting the student to possible danger, or causing the student to come to actual harm, will be guilty of negligence and held accountable by the law for such action. The drill procedures are the same as actual fire procedures listed above. (cont’d on P.18)Fire drills are to be held once each semester/session at unannounced times for each building on campus. PROCEDURES FOR EVACUATION ARE POSTED THROUGHOUT THE BUILDINGS. Faculty members should direct students to evacuation routes at the beginning of each semester.TORNADOA tornado watch means no funnel clouds have been sighted, but tornado conditions exist and may be expected to occur. If a tornado watch is declared, be prepared to take appropriate action. Stay alert for any special instructions.A tornado warning means a funnel cloud has actually been sighted or appears on radar. The approximate location and direction of travel is usually given when the alarm has been sounded.In the event of a tornado warning, all students, faculty and staff shall proceed to a designated safe area on the ground floor. See the building designated safe area map. See “DUCK” below.Stay away from windows or glass doors.Avoid auditoriums, gyms or any building with a large free span of roof.In the event of damage to a building, all personnel shall be evacuated to safer areas or another area of the building which has no damage.If evacuation has occurred do not re-enter the building until the all clear has been declared.DO NOT USE ELEVATORS IN BUILDINGS.ASSIST IN THE MOVEMENT OF INDIVIDUALS WITH DISABILITIES.An easy acronym to remember is DUCK.DGet DownUGet Under (heavy furniture)CCover your headKKeep away from windows.All persons with access to a walkie-talkie should immediately turn the device on, in the event a tornado siren is activated, and take to the designated evacuation area. Listen for further instructions from the President/CEO or their designated representative such as the Safety Specialist before returning to your office or classroom. Do not go outside your building while tornado sirens are activated. Walkie-talkies are tested on a monthly basis to determine proper functionality. If found not functioning properly, immediately contact the Maintenance and Operations Department (270)707-3790 to have device serviced. NOAA, AM/FM radio stations and Television stations will be monitored for developing situations. In the event of a power failure cell phones will then be utilized.FLOODIn the event of a flood, all personnel will respond as outlined in the procedure to protect the employees and property of the facility.Flood Emergency Shutdown and Evacuation:Management will determine when to issue the order to follow established shutdown procedures to secure and protect the facility from the effects of a flood.Selected essential personnel will remain to complete these procedures as long as they are safely able to do so. Transportation will need to be provided.Nonessential personnel will be released to evacuate. Off-duty employees will be contacted not to come to work.Flooded roads: Tell your employees never to enter floodwaters on foot or in a vehicle. Half of all flood-related deaths occur in vehicles. Vehicles become inoperable when water causes electrical system failure. Occupants may become trapped in the vehicle and drown. All downed power lines are to be avoided.Utility considerations: If the building is subject to flood damage, gas, water, and electrical power should be isolated.All fuel tanks and bottled gases need to be secured and isolated.Selected stay-behind crew will check the following systems: status of portable water pumps to remove floodwater, alternate power sources for generators, battery-powered emergency lighting system, etc.Employees and their families who need temporary housing in the event of an emergency, may contact the Red Cross at (270)885-5328 to confirm the location of open shelters in your area. Other services the Red Cross provides include cleanup kits, mobile feeding, vouchers for food and clothing, critical stress debriefing, temporary shelters, damage estimates for FEMA, emergency structure repair, and incident debriefing.Local Red Cross Chapter Telephone: (270)885-5328EARTHQUAKEDuring a major earthquake you may experience a shaking that starts out gentle and grows violent. A second or two later, you will find it difficult to move from one place to another. Because earthquakes can strike without warning, the immediate need is to protect lives by taking the best available cover. If you are in a building, stay there. Take cover under a desk, table, bench, or in a doorway, hallway, or inside wall. Stay away from windows and shelves containing heavy or breakable objects. The most important thing to remember is STAY CALM, DON’T PANIC. If you are outside, move away from buildings and utility wires. Once in the open, stay there until the shaking and/or tremors stop. If you are in a moving car, stop as quickly as possible, but stay in the vehicle.Neither students nor staff or faculty should be dismissed from either the building or the evacuation sites until the emergency dismissal procedures have been implemented. This precaution is critical for accountability and because the possible condition of the surrounding community may not be known. No one is to re-enter a vacated building if there is any doubt concerning the safety of the structure.Call 911-identify the building you are calling from. Call the Campus Emergency Number (270)707-3911. Notify the President’s office immediately (270)707-3705. Provide first aid, if necessary. The President, or designee, will direct any other action.SHOTS HEARD ON CAMPUSLaw enforcement response to an active shooter scenario will be to save lives and prevent the shooter from coming into contact with additional potential victims. In order to accomplish this goal most law enforcement agencies have adopted a “rapid and immediate” deployment strategy. Hopkinsville Community College uses the “Run, Hide, Fight” Active Shooter Video, , as a training tool for personnel that specifies what actions to take during an incident.RUN:If you hear shots and are in immediate danger seek coverIf there is an escape path, attempt to evacuate.Evacuate whether others agree to or not.Leave your belongings behind.Help others to escape if possible.Once outside, prevent others from entering the area.Call 911 as soon as you are safe and give the location (building and room number) and nature of emergency.Call the Campus Emergency Number (270)707-3911 and then call any College Administrator, and give them the same information if you can.HIDE:If unable to evacuate, Lock and/or blockade the door.Silence your cell phone.Hide behind large objects.Remain very quiet.FIGHT:If confronted, attempt to incapacitate the shooter.Act with physical aggressionImprovise mit to your actions.WHEN LAW ENFORCEMENT ARRIVES:Remain calm and follow instructions.Keep your hands visible at all times.Avoid pointing or yelling.Know that help for the injured is on the way.ARMED ROBBERYIn the event that there is an armed robbery on the campus call 911 immediately. Then call the Safety and Security Office at (270) 707-3795 or (270)719-2039 (cell), immediately for assistance. If someone attempts to hold up any department/area/employee of monies, college employees are not to resist the robber. Try to remain as calm as possible and do as the robber instructs. Once the robber has left the area contact the local police (911) as soon as it is safe to do so-do not try to follow the robber or attempt to struggle with the robber. Try to remember what the robber looked like, what they are wearing, any identifying marks or tattoos, the manner in which they spoke, and any other information about the robber that you might be able to provide the police.HOSTAGE SITUATIONThe college President or any employee may be the target or primary target of a hostage taker. It is important that all employees become aware of this situation, and immediately initiate the following procedure:If you observe this situation happening, get emergency help by dialing 911. Make sure that the police understand there is an armed person at the facility and the last known location. If possible stay on the line with the police, at least until their officers arrive on site or unless you are told to disconnect by the operator.Call the Campus Emergency Number (270)707-3911 and then notify the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell).If the hostage taker or armed person can be contained in one area of the building, all personnel should be moved to a more secure part of the building.As soon as possible a staff member shall be posted outside the building to warn approaching visitors of the danger.Assist police as directed by them.Assist in the movement of all individuals with disabilities.BOMB THREATMost bomb threat calls are very brief. The message is stated in a few words and then the caller hangs up. Every effort should be made to obtain detailed information from the caller in accordance with the FBI Bomb Data Centers Bomb Threat Brochure:Prolong the conversation;Identify background noises;Note distinguishing voice characteristics;Interrogate the caller as to description of bomb, etc.When is the bomb going to explode?Where is it right now?What does it look like?What kind of bomb is it?What will cause it to explode?Did you place the bomb?Why?What is your address?What is your name?DO NOT HANG UP THE PHONE! Use another phone to call authorities.Write Down EXACT WORDING OF THE THREAT!Implement the following plan:Call local Police/Fire Department (911), and then call the Campus Emergency Number (270)707-3911. DO NOT USE CELL PHONES DURING A BOMB THREAT. Identify the building that you are calling from.Empty building of all persons;Assist in the movement of all individuals with disabilities.Only persons who have been authorized to check the building will make a prompt visual search of their respective areas and report to the President any items or containers that are unusual or foreign to the normal operation of the college. Do Not Handle the item under suspicion.The building will be under the President’s jurisdiction, but it will be under the police or fire department’s authority if a bomb is discovered.The President, or his designee, will make the decision for the students and personnel to re-enter the building, along with the advice of police/fire departments and other official authorities.ANTHRAX AND OTHER BIOLOGICAL AGENT THREATSMany facilities in communities around the country have received anthrax threat letters or have found unknown, unidentified foreign substances in unlikely locations. Most letters were empty envelopes; some have contained powdery substances. The purpose of these guidelines is to recommend procedures for handling such incidents, however they may occur.DO NOT PANICAnthrax organisms can cause infection in the skin, gastrointestinal system, or the lungs. To do so, the organism must be rubbed into abraded skin, swallowed, or inhaled as a fine, aerosolized mist. Disease can be prevented after exposure to the anthrax spores by early treatment with the appropriate antibiotics. Anthrax is not spread from one person to another person.For anthrax to be effective as a covert agent, it must be aerosolized into very small particles. This is difficult to do, and requires a great deal of technical skill and special equipment. If these small particles are inhaled, life-threatening lung infection can occur, but prompt recognition and treatment are effective.How to Treat a Suspicious Unopened Letter or Envelope with Powder or Suspicious Powder Substance or Package Marked with Threatening Message such as “Anthrax”:Do not shake or empty the contents of any suspicious envelope or package or try to clean up.PLACE the envelope or package in a plastic bag or some other type of container to prevent leakage of contents.If you do not have a container, then COVER the envelope, package or material with anything (e.g., clothing, paper, trash can, etc.) and do not remove this cover.Then LEAVE the room and CLOSE the door, or section off the area to prevent others from entering (i.e., keep others away).WASH your hands with soap and water to prevent spreading any powder to your face.Report the incident to the Safety and Security Office (270)707-3795 (office) or (270)719-2039 (cell) and the Chief Business Affairs Officer (270)707-3721.LIST all people who were in the room or area when this suspicious letter or package was recognized. Give this list to both the local public health authorities and law enforcement officials for follow-up investigations and advice.Question of Room Contamination by AerosolizationIf the air-handling system is contaminated or a biological agent is released into a public space:Turn off local fans or ventilation units in the area;LEAVE area immediately;CLOSE the door, or section off the area to prevent others from entering (i.e., keep others away);Dial 911 to report the incident to local police and local FBI field office. Also call the Safety and Security Office (270)707-3795 (office) or (270)719-2039 (cell) and the Chief Business Affairs Officer (270)707-3721.SHUT DOWN air handling system in the building, if possible;If possible, list all people who were in the room or area. Give this list to the local public health authorities so that proper instructions can be given for medical follow-up, and to law enforcement officials for further investigation.How to Identify Suspicious Packages and LettersSome characteristics of suspicious packages and letters include the following:Excessive postageHandwritten or poorly typed addressesIncorrect titlesTitle, but no nameMisspellings of common wordsOily stains, discolorations or odorNo return addressExcessive weightLopsided or uneven envelopeCAMPUS SECURITY AND CRIME AWARENESSWe encourage the prompt and accurate reporting of ALL criminal matters occurring on campus. These incidents should be reported to the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell), who will then contact the local police. Incidences of on-campus crimes must be reported in compliance with the Crime Awareness and Campus Security Act of 1990. A special crime report will be made to the campus when any crime is reported to the campus security authority personnel, or a safety or security threat has been made to students or employees. The special crime report will be made in a manner that will aid in the prevention of similar occurrences and will be made within 24 hours of the incident report to the campus security authority. A campus-wide e-mail will be used for this alert. Faculty will be asked to notify students in their classes as well. (cont’d on P.26)As stated in the Campus Crime Reporting Policy Manual, we are mandated to maintain records of crimes and to submit an annual report of crimes, in addition to our responsibility of advising individuals of crimes committed on campus. The Crime Report will be provided to all students, and employees no later than October 1st of the current year and will contain a summary of this policy and a list of crimes for the three (3) previous years. Hopkinsville Community College will send an electronic copy to all students and employees. A copy of the Crime Report will be published in the campus newspaper. Also, paper copies of the report will be placed in public areas throughout the campus. The general public will be provided with an individual copy of the Crime Report as soon as possible but no later than two (2) business day after their request. Requests for the report are to be directed to the campus’ Safety Specialist. In his absence, the Chief Business Affairs Officer or any of those designated as a “Campus Security Authority” will be able to provide copies of the Crime Report upon request. A complete description of the following policy statements is available in the office of the Chief Student Affairs Officer:Student Code of ConductNotice of Drug Related ConvictionDrug and Alcohol Education and TrainingDrug and Alcohol PolicyAIDS Awareness InformationALCOHOL/DRUGS ON CAMPUSNo alcoholic beverages or illegal drugs are allowed on the HCC campus for any reason. People found with alcoholic beverages in their possession or intoxicated by alcohol/drug substances will be escorted off the campus.WEAPONS ON CAMPUSWeapons, including concealed weapons, are not permitted on the Hopkinsville Community College campus. The concealed weapon bill, passed by the Kentucky Legislature, grants colleges the right to prohibit possession of deadly weapons on campus. See KCTCS Policy 3.3.23, “Policy on Deadly Weapons”, for further information.NATURAL GAS EMERGENCYIf there is a suspected or detected natural gas leak, execute the following plan of action:Alert the Safety and Security Office at (270)707-3795 (office) or the Maintenance and Operations Director at (270)707-3790 (office) or (270)839-3372 (cell), who will then contact the ATMOS Energy (Gas Company).Initiate the evacuation plan. Evacuate students, faculty and staff a safe distance from the building or suspected leak site.Call the Campus Emergency Number (270)707-3911.The building or suspected leak site is not to be re-entered until authorization is given by ATMOS Energy (Gas Company), other appropriate officials, or the President.If there is ever any doubt, follow the evacuation procedures immediately. If a strong concentration of gas is noted, notify Maintenance and Operations Staff (270)707-3790 IMMEDIATELY or notify other college officials regarding your concern.CHEMICAL HYGIENE PLANInformation concerning the plan or particular aspects of the plan (i.e., Material Safety Data sheets) can be obtained by contacting the Safety and Security Office at (270)707-3795. All new employees who will be working with or near chemicals are required to complete the Chemical Hygiene Right-to-Know training. Information on this training can be obtained by contacting the System Office Environmental Health and Safety Specialist at (859)256-3192. You are responsible for using protective equipment and proper safety precautions.CHEMICAL RELEASE IN A BUILDINGIf a chemical release (when hazardous materials escape from their contained environment) occurs within a building, do the following:Initiate evacuation plan of the exposed area. Call the Campus Emergency Number at (270)707-3911.Alert the Safety and Security Office at (270)707-3795 (office), or the Maintenance and Operations Director at (270)707-3790 (office), (270)839-3372 (cell).Obtain an S.D.S. report on chemical from the Safety Specialist.Call 911, if necessary. Be sure to identify the building where the release took place.Provide first aid, if necessary.Hazardous waste clean-up procedures will be performed by trained personnel if authorities so indicate. Students, staff, and faculty shall not return to their respective areas in the college until it is determined to be safe by the HCC Administration, based upon the authorities’ recommendations.MERCURY SPILLIn the event a mercury spill has been detected, contact the Maintenance and Operations Department immediately at (270)707-3790 (office), to initiate clean up procedures. Because of the high toxicity of mercury vapor, immediately clean up any spilled mercury using a vacuum device or mercury collection kit. Mercury in floor cracks can be made nonvolatile by adding zinc dust. Domestic vacuums will only re-disperse mercury. A vapor-monitoring instrument can determine effectiveness of clean up procedures.BLOOD BORNE PATHOGEN COMPLIANCE PROGRAMPurposeOne of the major goals of the Occupational Safety and Health Administration (OSHA) is to regulate facilities where work is carried out as well as promote safe work practices in an effort to minimize the incidence of illness and injury experienced by employees. Relative to this goal, OSHA has enacted the Blood borne Pathogens Standard, codified as 29 CFR 1910.1030. The purpose of the Blood borne Pathogens Standard is to “reduce occupational exposure to Hepatitis B Virus (HBV), Human Immunodeficiency virus (HIV) and other blood borne pathogens that employees may encounter in their workplace.Hopkinsville Community College believes that there are a number of “good general principles” that should be followed when working with blood borne pathogens. These include:It is prudent to minimize all exposure to blood borne pathogens.Risk of exposure to blood borne pathogens should never be underestimated.Our facility should institute as many work practices and engineering controls as possible to eliminate or minimize employee exposure to blood borne pathogens.We have implemented this Exposure Control Plan to meet the letter and intent of the OSHA Blood borne Pathogens Standard. The objective of this plan is twofold:To protect employees from the health hazards associated with blood borne pathogens.To provide appropriate treatment and counseling should an employee be exposed to blood borne pathogens.Regulated WasteLiquid or semi-liquid blood or other potentially infectious material; contaminated items that would release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed; items that are caked with dried blood or other potentially infectious materials and are capable of releasing these materials during handling; contaminated sharps; pathological and microbiological wastes containing blood or other potentially infectious materials.Employee ResponsibilitiesAs with all facility’s activities, employees have the most important role in a blood borne pathogens compliance program of the ultimate execution as much of our Exposure Control Plan rests in their hands. In this role they must do the following:know what tasks they perform that have occupational exposure;complete annual blood borne pathogens training sessions;plan and conduct all operations in accordance with work practice controls;develop good personal hygiene habits;If blood or body fluids are present from any type of accident, do not provide first aid unless trained and wearing latex gloves. Do not perform CPR without an appropriate airway apparatus. For cleaning of spills, immediately contact Maintenance and Operations Department at (270)707-3790 (office). Maintenance and Operations personnel have been trained in the specified cleaning procedures.For more information regarding the college’s Blood Borne Pathogen Plan contact the Safety Specialist, at (270)707-3795 or visit POLICYAll equipment shall be locked out where possible: where such control is not possible, equipment may be tagged out of service. In all instances, equipment shall be made inoperable to protect against possible operation where such operation may cause personal injury or damage. Employees must not attempt to operate any switch, valve or any other source of energy which is locked out or tagged out.ProceduresWhen working on systems which could accidentally be activated, the system shall be locked out or tagged out by use of a safety lockout device and padlock. In addition, a tag shall be used to identify the purpose of the shutdown, the employee involved, the date the unit was removed from service, and when the unit may operate again.If more than one source of energy is present, all such sources must be locked out or tagged out. Special procedures must be followed to ensure that the equipment is disconnected from an energy system or emergency generator system that may start or energize the equipment. (cont’d on P.30)A lockout is required on all systems where possible. A tagout is an acceptable means of protection on systems which are less hazardous. An example of less hazardous is a device that, if started accidentally, would not cause personal injury and simply would startle someone.If the source is electrical, such as a circuit breaker in a panel, the load side conductor shall be removed from the breaker with a tag tied to the breaker as noted in the first bullet.If more than one person is involved in the repair, each person shall install a lock and/tag to the equipment energy source. The employee’s supervisor shall have the only duplicate key and is the only other employee authorized to remove a lock or tag of another person.Where the equipment has been de-energized, and after ensuring that personnel are not exposed to danger, test the equipment to determine if the energy source is indeed isolated. Further test with a meter will verify if electrical energy has been successfully disconnected. Those electrical units that store electrical charges are also required to be de-energized or isolated.When working with hydraulic, steam, or air systems, bleed down any cylinders or block valves with a chain and lock, and attach a “DANGER” tag or sign to the control. In some operations a “double block and bleed” system may be used to control unwanted energy. Place blocks in gears, dies, and other devices capable of movements. Release coil springs, spring loaded devices, and secure cams. Place blocks under equipment which might descend, slide, or fall. Place stands or blocks under raised vehicles, vehicle beds, or other equipment to protect against failure of hoist, jacks or elevating equipment. Outside contractors are required to follow this lockout/tagout policy or provide a similar policy.ASBESTOS POLICYAnyone working with floor or ceiling tiles at the Hopkinsville campus should consult the asbestos policy. Please contact the Director of Maintenance and Operations (270)707-3790 for a copy of the policy.GUIDELINES FOR HANDLING STUDENT BEHAVIOR/DISCIPLINE PROBLEMS IN THE CLASSROOMStudents and faculty members have the right to teach and to learn in an environment free of disruption, intimidation and distractions. Faculty members may need assistance regarding inappropriate behavior on the part of the students that might develop into a major disruption to the learning environment. Faculty members should feel free to call on the Safety Specialist (270)707-3795 or the Chief of Student Affairs (270)707-3801 for assistance in preventing minor behavior problems from developing into major disruptions. (cont’d on P.31)Do not tolerate threatening or defiant behavior. In the event an individual is threatening or defiant, ask them to leave the classroom/office and inform the Safety and Security Office, Chief Academic Officer, and the Chief of Student Affairs (see directory key on page 6).The following guidelines are to be used if prior intervention strategies have not been effective and if a student is deemed to be disruptive or threatening to the teacher or the classroom environment.If a student is disrupting the classroom environment:Ask the student to leave the classroom. If the student does so, at the first opportune time report the incident to your Division Chair and the Chief Academic Affairs Officer (270)707-3711. A follow-up notification of the incident should be provided to the Chief of Student Affairs (270)707-3801 as soon as possible.If the student does not leave the classroom and the situation intensifies, stay in the classroom but ask a responsible student to dial the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell).After the incident is under control, the faculty or staff member should complete an incident form obtained from the Safety Specialist and provide copies to the Chiefs of Academic, Business, and Student Affairs Officers (for phone numbers see directory key on P.6).NOTE: As in all emergency situations, use your best judgment. However, police should not be contacted unless attempts to communicate with campus administrators prove unsuccessful and the situation is deemed to be of a threatening nature where life is endangered. This same procedure should be followed for a threatening or dangerous situation observed anywhere on campus.Violent IncidentRefer to the KCTCS Workplace Violence Policy for a more detailed explanation of what constitutes violence in the workplace. That policy is most instructive in stating the KCTCS position of zero tolerance for workplace violence, defining the responsibilities of all KCTCS employees in dealing with workplace violence and preventing workplace violence.In the event of any indication of a threat of violence—even if you think an individual may be joking or that it is a prank—contact the Safety and Security Office at (270)707-3795 or (270)719-2039 and notify them immediately.What to do in Response to an Incidence of threatening or Violent Behavior on Campus:In an emergency and if you are able to safely do so, call the Police immediately using 911.If there are any physical injuries, contact EMS immediately using 911.In case of fire or trapped individuals, contact EMS immediately using 911. (cont’d on P.32)In either case, promptly notify the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell) and advise them of the nature and scope of the situation. Either one of these individuals will notify appropriate personnel as applicable.If the situation is not an emergency, promptly inform your supervisor of the incident.Evacuate all staff and students from the vicinity of the threat or behavior.Administer first aid, if necessary.Secure the scene.Identify and isolate witnesses until the authorities arrive.MAINTENANCE & OPERATIONS SAFETYNo unauthorized person shall tamper with fuse boxes, alter existing wiring, or install electrical wiring.Power strips and electrical appliance wiring should be maintained in good repair and must bear the Underwriters Laboratory (UL) label. Electrical cords shall not be spliced and should have the proper ground.Certain types of extension cords do not provide an overheating safety feature and are therefore dangerous. These types of cords must NOT be used on our campuses. If you have a need to use an extension cord to meet a temporary electrical need, please contact the Maintenance and Operations Department at (270)707-3790 so the cord can be inspected to ensure it meets the proper safety codes.Only electrical appliances bearing the Underwriters Laboratory (UL) label will be connected to the electrical distribution system. Appliance cords should be disconnected from power source after bustible material shall not be placed within 18 inches of a light bulb.Coffee pots, crock pots, hotplates, and other special heating equipment shall be placed on non-combustible surfaces. They will not be closer than 18 inches to any combustible wall unless the wall is shielded.Housekeeping conditions must be satisfactory at all times.Drop lights should be equipped with vapor-proof gloves and shields.Oil and grease rags shall be kept in self-closing metal containers and removed from the area daily.Gasoline or other flammable liquids must not be used to clean vehicles, floors, or other materials.Effective January 1, 2013 the smoking of all tobacco products and related materials (to include e-tobacco products) are prohibited on campus. At this time the policy will not be enforced for those using tobacco inside their private vehicles. Please do not discard cigarette litter in the parking lots.High pressure gas cylinders shall be handled with extreme caution and make sure the head caps are firmly in place, when not in use. (cont’d on P.33)Eye protection must be worn when using grinders and buffers and the wheels must be checked for cracks or scoring prior to each use.Only experienced personnel are allowed to operate power machines after they have been given instructions in their safe operation. All guards must be in place prior to each use.Extension and step ladders should be inspected before each use.Everyone who is in areas classified as eye hazardous shall be equipped with and required to wear approved eye protection. Types of approved eye protection are: piano-style or prescription type safety glasses, face shields, and approved safety goggles.ALTERNATE LOCATION SITE PLAN/RECOVERING PROCEDURESIn the event of a major loss of college facilities, infrastructure, or college personnel the college will have access to KCTCS resources for assistance and recovery of data, communications, and assistance in obtaining personnel to continue to operate the college. Other KCTCS colleges as well will be able to provide assistance with recovery and restoration efforts. The college has a budgeted contingency in its annual budget. Other resources available to the college would be through insurance coverage provided by State and Federal sources.Local area educational institutions, secondary as well as post-secondary, will be contacted in order to assist in the continued instruction of students, and also to provide any needed assistance for administrative functions. With various buildings located on 69 acres and off-campus sites at Ft. Campbell and the Post-Secondary Center in Hopkinsville, there may be the need to move services to an off-site campus or other campus buildings on a temporary basis.AUTOMATED EXTERNAL DEFIBRILLATOR (AED) –BUILDINGS & LOCATIONS (CPR/AED)Automated External Defibrillators (AED’s) are provided for use in medical emergencies. Hopkinsville Community College utilizes the AED Plus system, which supports the complete chain of survival and provides defibrillation, step-by-step vocal instruction and CPR feedback on compression rate and depth to help rescuers provide the best manual CPR possible.Indications for Use: Use when a patient has an apparent lack of circulation indicated by:Unconsciousness; andAbsence of normal breathing; andAbsence of pulse or signs of circulation.Contraindications for Use: DO NOT USE when a patientIs conscious; orIs breathing; orHas a detectable pulse or other signs of circulation.AED’s are found in the following locations on Hopkinsville Community College’s main campus:Building 0900; Academic Building; adjacent to room 104.Building 0901; Administration Building; adjacent to room 104.Building 0902; Learning Resource Center; adjacent to room 102.Building 0903; Auditorium Building; adjacent to room 47.Building 0904; Technology Center; adjacent to rooms 122 and 222.Building 0905; Welding Shop; located in the main work area.Building 0915; Agriculture Technology Center; located in the main tractor bay.Annual Calendar of Safety Related Activities/ Events/ InformationInformation regarding safety related activities/ events and other safety related information will be emailed annually to students and staff of HCC.EMERGENCY INTERNAL COMMUNICATIONSIn an emergency situation, disseminating information to employees is imperative. Two-way radios and pagers, etc. are important tools for the President, the Safety Specialist and the Maintenance and Operations Director to use. DO NOT use a cell phone as a communication device during a BOMB THREAT.EMERGENCY EXTERNAL COMMUNICATIONSIn an emergency situation:Call 911 and give a description of the emergency, as well as the name and location of the facility from which you are calling.Call the Campus Emergency Number (270)707-3911.Call the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell) and advise them of the nature and scope of the situation.Emergency NumbersFire, Police, Ambulance and EMS911Campus Emergency Number(270)707-3911President’s Office(270)707-3705Safety and Security Office (270)707-3795 (office)(270)719-2039 (cell)Maintenance and Operations Director(270)707-3790 (office)(270)839-3372 (cell)Director of Marketing and Communications(270)707-3732Chief Institutional Advancement Officer(270)707-3731Utilities:GAS- ATMOS Energy (Gas Company)1-866-322-8667WATER- Hopkinsville Water System(Daytime Phone)(270)887-4246(After Hours Phone)(270)887-4232ELECTRIC- HES Electric Company(270)887-4200EMERGENCY PLAN AFTER HOURSThe purpose of this plan is to address all functions (evening or weekend classes, outside agencies using the college buildings, and/or school activities) performed after normal class periods, normal working and office hours.Call 911 Call the Emergency Campus Phone number at (270)707-3911.Call the Safety and Security Office at (270)707-3795 (office) or (270)719-2039 (cell).Provide detailed information on any injuries. A member of the security staff will alert others who may be unaware of the emergency, such as the President, Director of Marketing and Communications, Chief Institutional Advancement Officer, and Chief Business Affairs Officer.PANDEMIC PLANInfluenza is a contagious respiratory virus that is responsible for annual epidemics in the United States and other countries. Each year an average of 200,000 people are hospitalized and 36,000 die in the U.S. from influenza infection or a secondary complication. During an influenza pandemic the level of illness and death from influenza will likely increase dramatically worldwide. There is a potential for high levels of illness and death, as well as significant disruption of society and our economy, making planning for the next influenza pandemic imperative. Hopkinsville Community College is dependent upon and follows the guidance of qualified agencies such as the CDC and State and Christian County Health Departments. Guidance received of those authorities will be shared with students, visitors, and employees. A complete preparedness plan found at under Student Life/Campus Safety details all aspects of the college’s preparation policies to conduct the business of the college.\s\s0-590550Worker’s Compensation-First Report of Injury or Illness (IA-1)00Worker’s Compensation-First Report of Injury or Illness (IA-1)104775-161925Medical Waiver and Consent00Medical Waiver and Consent466725-333375Threatening or Violent Behavior Incident Report00Threatening or Violent Behavior Incident ReportAPPENDIX 1—EVACUATION ZONESAuditorium Building; 0903Administration Building; 0901Learning Resource Center; 0902Academic Building; 0900Technology Center; 0904Welding Shop; 0905Agriculture Technology Center; 0915Emerging Technologies Building; 0907Agricultural Center Fort Campbell Education Center Fort Campbell Section in Progress 2/14/20 ................
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