Florida Department of Management Services



MEETING MINUTESSeptember 7, 20112:00 p.m. – 3:00 p.m. Welcome & Introductions:Chair Gonzalez welcomed everyone to the meeting. IN ATTENDANCE: Cheryl Gonzalez, Chair - (University of North Florida), Ben Harris (City of Tallahassee), Andrew Magazine (Well Made Business Solutions), Malik Ali (FMSDC), Alyce Zahniser (Zahniser & Associates), Carlos Rodriguez (President of Maverick Constructors, Inc.), LaRae Floyd (Broward Health), Alison Jimenez, Co-Chair - (Dynamic Securities Analytics, Inc.) and Tony Lesesne (In-Focus Magazine). Also in attendance were OSD staff Thad Fortune and Janice Reed, who recorded the minutes. NOT IN ATTENDANCE: Franklin Cross (City of Tampa), Thomas Huggins (President of Ariel Business Group), Paula Duncan (FBBIB), Keevin Williams (Space Florida) and Cliff Li (CommerNet, Inc.).Call in Guests: Debra Thompson (Jacksonville) and Nicole Mathis (University of South Florida).Adoption of Minutes from the August 3, 2011 Meeting:Mr. Ali moved to adopt the minutes. The motion was seconded by Ms. Jimenez. The minutes were accepted and approved by the Council.Florida Department of Management Services – Office of Supplier Diversity’s (OSD) Update: Thad Fortune, MBE Administrator: Mr. Fortune stated OSD has increased the number of certifications for the last month to over 550 certifications/recertifications. OSD has been working with the expired vendors to encourage them to continue to resubmit their recertification before their time expires. OSD is also closely working with the State Agencies/Universities identifying the top 10 non-certified minority vendors who are doing business with those agencies and universities. We are proud to announce approximately 20 of those vendors agreed to submit their paperwork to OSD for certification.DMS Secretary’s established goal was to have the Council Appointments completed by the end of August. All those that are being considered for an appointment have to go through a background check, which was designated to the DMS Inspector General’s. Current Council Members will be informed if they are reappointed. New appointees are targeted to be on board by October.OSD is still conducting web page clean-ups. Mr. Fortune stated we hit a snag because OSD will unfortunately lose staff member, Janice Reed within a 60-day timeframe. Janice was not in OSD’s budget, but was on loan from another department that sustained further cuts. Hopefully, she will be picked up by another unit. Mr. Fortune has written a letter of recommendation for Janice and he has made an appeal to the Secretary and the Directors of Departmental and State Purchasing to find a way to provide personnel resources to OSD due to the loss of Janice’s role. If that does not come through it will make it very difficult for OSD to continue to give administrative support to the Council in a timely fashion.OSD is working on its Annual Report, which is due February 1, 2012. The timeline to have it to the Communications is January 2, 2012. Staff from that unit will review send it to the Secretary for his approval.Agency Business Plan letters will be distributed very soon to find out about outreach activities they are conducting or participating in. OSD will be looking at their content and substance. OSD is cross training staff because everybody needs to be able to do each other’s job. OSD’s office was relocated due to state layoffs and consolidation of units and departments. Units, including OSD, are moving to one side of the building in order to rent the other side of the building to another agency or private sector entity.The contract for the MatchMaker Conference has been signed. We are in the process of raising funds for operational support. The title sponsor again this year is AT&T. Mr. Fortune asked Council members to recommend persons for fundraising. Also, program facilitators and speakers should contact him. He also stated we are going to need as much help from the Council as possible for fundraising. He spoke to LaRae Floyd to bring in the Healthcare component. Mr. Fortune encouraged everyone to make hotel reservations quickly because after October 1st, the rate will go from $125.00 per night to $159.00 per night. Ms. Zahniser will contact Mr. Nestor Torres to be a breakfast speaker who reportedly is very involved with non-profits. She also offered to facilitate a workshop.Mr. Ali asked since the Governor or Lt. Governor were invited to speak at the Friday’s luncheon, whether the Council could schedule a meeting with them. Mr. Fortune will check into having this meeting.Mr. Fortune has asked Mr. Barton to contact the Department of Health and Healthcare Administration to see if they will identify someone to assist in coordinating the Healthcare as a collaborative event. Mr. Fortune stated he will call Ms. Floyd so they can start developing a game plan for this workshop. Ms. Gonzalez made suggestions including Lee Memorial Hospital in Ft. Myers (Jim Nathan, President and CEO and James Green, Board Member); St. Luke Hospital; and Wolfson Children’s Hospital. She will send contact information to Mr. Fortune and Ms. Floyd. Council Chair’s Update: Ms. Gonzalez noted she gave assistance as requested to the Secretary of DMS regarding appointments, met with Mr. Tony Garcia via conference call to follow-up on appointments. She deferred to Co-Chair Alison Jimenez who gave an update on the Council’s Annual Report. Open to the Public: Debra Thompson (Jacksonville) announced that the NAACP State Convention will be held in Jacksonville, September 22-24, 2011. There will be a town hall meeting on Environmental Justice and Emergency Preparedness. Ms. Gonzalez asked Ms. Reed to have Mr. Fortune respond to Ms. Thompson’s request for speakers on the State level to speak at this convention. Next Scheduled Meeting: Wednesday, October 5, 2011, 2:00 p.m.-3:00 p.m. The meeting adjourned. ................
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