Florida Department of Management Services



MEETING MINUTESOctober 5, 20112:00 p.m. – 3:00 p.m. Welcome & Introductions:Chair Gonzalez welcomed everyone to the meeting. IN ATTENDANCE: Cheryl Gonzalez, Chair - (University of North Florida), Alison Jimenez, Co-Chair-(Dynamic Securities Analytics, Inc.), Andrew Magazine (Well Made Business Solutions), Malik Ali (FMSDC), Alyce Zahniser (Zahniser & Associates), Carlos Rodriguez (President of Maverick Constructors, Inc.), LaRae Floyd (Broward Health), Cliff Li (CommerNet, Inc.), Thomas Huggins (President of Ariel Business Group) and Paula Duncan (FBBIB). Also in attendance were OSD staff Thad Fortune and Denise Wright, who recorded the minutes. NOT IN ATTENDANCE: Ben Harris (City of Tallahassee), Tony Lesesne (In-Focus Magazine), Franklin Cross (City of Tampa) and Keevin Williams (Space Florida).RESIGNED: Jerry Cartwright (Florida Small Business Development Center Network-Pensacola, FL).Call in Guests: Nicole Mathis (University of South Florida) and Pamela Hart (FAMBEO).Changes/Adoption of Agenda:Mr. Huggins moved to adopt the agenda. The motion was seconded by Mr. Li. The agenda was accepted and approved by the Council. Adoption of Minutes from the September 7, 2011 Meeting:Mr. Huggins moved to adopt the minutes. The motion was seconded by Mr. Rodriquez. The minutes were accepted and approved by the Council.Florida Department of Management Services – Office of Supplier Diversity’s (OSD) Update: Thad Fortune, MBE Administrator: Mr. Fortune stated the MatchMaker Conference will take place November 16-18, 2011, at the Buena Vista Palace Hotel & Spa, 1900 Buena Vista Drive in Lake Buena Vista. Mr. Fortune requested that the Council continue to help with outreach efforts and to add the MatchMaker link to their email signature page.Mr. Fortune stated he would like to encourage vendors, the general public and corporations to attend the event.Mr. Fortune stated it would be helpful if the Council could assist with sponsorship concerns. The Administration wanted to continue to have MatchMaker but they felt it should not be the responsibility of the State to sponsor the event. In past years the State Agencies have been major sponsors, but this year that sponsorship has been reduced and it puts us in a position of being very careful in the things we plan for the event. We are approximately $75,000.00 in pledges. We need approximately $150,000.00 to conduct a bottom line MatchMaker. OSD is busy sending out emails to our certified MBE’s and especially those who have receive state contracts over the past fiscal year.Mr. Fortune stated we have begun our outreach efforts for this event by going on face book and twitter. Also, we will be going on You-tube and we are advertising in several newspapers. We have advertised in the Broward County Times and the Westside Gazette. We will be putting out several Public Service Announcements.At this time we have twenty entities that have signed up to conduct One-On-Ones and we can only provide space for fiftyThe on-line registration opened up a week ago and we have approximately fifty people registered for the event. We have the capability of providing 85 booths and half of those have been assigned. Mr. Fortune stated we have a little over a month to complete this process and he said he would like to get as much assistance from the Council as we can.Mr. Fortune stated OSD is running around 100 case loads per month per officer. He stated we have seen a surge in applications being received and he feels it’s because when we send out email blasts we use the non-certified list from MFMP.DMS Communications staff will be focusing on the minority media as we get closer to the event. The Departments of Corrections, Health, Environmental Protection and Lottery will be sponsoring at the $5,000.00 level even though they were told they don’t have to pay anything this year but to attend and conduct One-On-Ones. The Departments of State, Transportation and Agency for Persons with Disabilities will be at the $2,500.00 level.The Health Care Workshop panel includes Broward Health, the Moffett Cancer Center, the Hospital Unit for Children & Families and the Department of Health.Council Chair’s Update: Ms. Gonzalez stated she has no update as Chair, except they are trying to finalize the names of the individuals to serve on the Council and it is now in the hands of DMS Secretary. OLD BUSINESSAnnual Report Review: Ms. Jimenez reported the Annual Report is complete. She reviewed the report with the Council and asked that they review the report further and make any changes, then send it back to her to revise the report. Once she makes the revisions she will get it to distribution. Ms. Gonzalez stated at the next Annual Report Committee meeting scheduled October 20, 2011, at 2:00 p.m., she hopes to bring the annual report to closure.Strategic Plan Review (SPR): Ms. Gonzalez stated the SPR will be reviewed by the new Council.Councils Policies and Procedures (CPP): Ms. Gonzalez stated the CPP will be reviewed by the new Council.Open to the Public: Pamela Hart requested a draft copy of the 2011 Annual Report. Ms. Gonzalez asked Denise if she would send a copy to Ms. Hart and Ms. Mathis.Pamela Hart stated FAMBEO will be having it’s training in conjunction with the MatchMaker Conference. She said this is FAMBEO’s 25th Year Anniversary and they will be hosting a small reception on Thursday evening, November 17, 2011, and the Council Members are invited to attend. Next Scheduled Meeting: Wednesday, November 16, 2011, 2:00 p.m.-4:00 p.m., Orlando, Florida The meeting was adjourned at 3:10 p.m. ................
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