SEPTEMBER 2009



MAY 19, 2021

The Regular Meeting of the Board of Fire Commissioners was held on Wednesday,

May 19, 2021 at Fire District Headquarters, 1 Leverich Place, Huntington, NY. Present were Chairman Thomas Collins, Vice Chairman Edmund M. Erickson, and Commissioners Michael Plant and Thomas Brown. Comm. Sorrentino was excused. Also present were Treasurer Fred Buckholtz Jr., Secretary/Deputy Treasurer Karla Wright, Account Clerk Marie Caputo, and District Manager Bruce Smith.

Assistant Deputy Chief Schwier and 2nd Deputy Chief Smith were in attendance. Chief Dodge and 3rd Deputy Chief Getter were excused.

A Legal Notice was published in the Long Islander stating change in date of original Board Meeting that was scheduled for Tuesday, May 11, 2021.

The meeting began with a Salute to the Flag and was called to order at 7 pm.

Acceptance of Minutes

• After a motion by Comm. Plant, seconded by Comm. Brown the Board approved the Minutes from the April 2021 Board Meeting. Motion unanimously carried.

• After a motion by Comm. Plant, seconded by Comm. Brown the Board approved the Minutes from the April 2021 Workshop Meeting. Motion unanimously carried.

District Invoices

• The invoices for the months of April and May were reviewed and approved after a motion by Comm. Plant, seconded by Comm. Erickson. Motion unanimously carried.

• The Prepaid, Workshop and Chiefs invoices for the months of April and May were reviewed and approved after a motion by Comm. Plant, seconded by Comm. Erickson. Motion unanimously carried.

Capital Reserve Buildings & Grounds Invoices

• After a motion by Comm. Erickson, seconded by Comm. Brown the Board approved the following Capital Reserve Buildings & Grounds invoices. Motion unanimously carried.

✓ Kamco Supply Corp. in the amount of $628.22 for renovation supplies in Officers room.

✓ Riverhead Building Supply Corp. in the amount of $300 for renovation supplies in Officers room.

✓ Aboff’s Paint in the amount of $102.27 for renovation supplies in Officers room.

✓ Aztec Energy Group, Inc. in the amount of $427.44 for LED lighting.

Capital Reserve Firemanic Invoices

• After a motion by Comm. Erickson, seconded by Comm. Brown the Board approved the following Capital Reserve Firemanic invoices. Motion unanimously carried.

✓ Fetten Sign Company, Inc. in the amount of $1,650 for lettering on Chiefs car.

✓ Andrew Swiller in the amount of $280 for accessories on Chiefs car.

Deposits received in the months of April/May 2021

• Town money will be deposited into the General Fund from the TOH on May 6th in the amount of $36,219.85.

• Town money will be deposited into the General Fund from the TOH on May 14th in the amount of $45,274.81.

• Halesite Fire District in the amount of $544.20 for February 2021 shop reimbursements.

• Halesite Fire District in the amount of $835.80 for March 2021 shop reimbursements.

• Halesite Fire District in the amount of $435.58 for 1st quarter 2021 gas reimbursements.

• Eaton’s Neck Fire District in the amount of $1,347.51 for February shop reimbursements.

• Centerport Fire District in the amount of $180.95 for March 2021 shop reimbursements.

• VFIS in the amount of $1,000 for deductible reimbursement for accident on 2/22/21 with 2007 Chevy Tahoe.

• VFIS in the amount of $1,000 for deductible reimbursement for accident on 3/28/20 with 2013 Dodge Chiefs vehicle.

• Cold Spring Harbor Fire District in the amount of $6,568.54 for 1st quarter 2021 gas reimbursement & March 2021 shop reimbursements.

Financial Report

• Treasurer, Fred J. Buckholtz Jr., read and submitted the May 19, 2021 Financial Report and Petty Cash Expenditures Report for the Huntington Fire District. After a motion by Comm. Plant, seconded by Comm. Brown the Board approved the Financial Report and Petty Cash Expenditures Report. Motion unanimously carried.

• After a motion by Comm. Brown seconded by Comm. Plant the Board unanimously approved to pass a Resolution approving the Funds Transfer Resolution of $80,000 from the General Fund Checking Account to the General Fund Payroll Account to meet the District’s fiduciary obligations. Motion unanimously carried. Complete Resolution attached. (Resolution # 2021-24)

Correspondence

• Letter from VFIS claiming that they secured full reimbursement of the damage to 2013 Chiefs vehicle.

• Thank you note from PERMA in recognition of Public Service Week.

• Letter from the Association of Fire Districts endorsing Tom Rinaldi for 2nd Vice President.

• Letter from Ready Refresh regarding increases to gallon bottles and rentals effective next month.

• Fax from Islip Town Fire & EMS Museum & Education Center Partnering with New York State Association of Fire Chiefs for New Emergency Services Expo.

• Flyer from PERMA regarding Workers Compensation 2021 Annual Member Conference being held on May 26th, 27th & 28th.

• Flyer from Suffolk County Fire Districts regarding next meeting being held on Thursday, May 20th at Brentwood Fire Department.

• Month End Collateral Statement from M & T Bank for month ending April 30, 2021.

• Letter from Tim Deveny, Commissioner of Wading River Fire District looking for the Board’s support as he is running for the position of Sergeant of Arms for the Suffolk County Fire District Officers Association.

• Email from PERMA stating the Gross Payroll Report for the 1st Quarter of 2021 is due by April 21st.

• LOSAP Service Awards points sheet for month ending April 30, 2021.

• Financial statement for 1st quarter 2021 submitted by Robert Johnson, Accountant. Copy given to Treasurer and all Commissioners.

• Letter from Terry McNally, Fire Marshall regarding review of plans at 453 W. Main Street.

• Nationwide statement for month ending April 30, 2021.

District Manager Requests

• Request the Board approve the expenditure of $1,695 to Island Tech. Services for renewal of cyber security for the network. After a motion by Comm. Brown, seconded by Comm. Plant the Board approved the expenditure of $1,695 to Island Tech. Services. Motion unanimously carried.

• Request the Board approve the expenditure of $3,650 to Martin Cantor Glass to replace the rear apparatus entry door with new custom size aluminum doors. After a motion by Comm. Brown, seconded by Comm. Plant the Board approved the expenditure of $3,650 to Martin Cantor Glass. Motion unanimously carried.

• Request the Board approve the expenditure of $1,850 to Martin Cantor Glass for repair and modification of rear lobby doors. After a motion by Comm. Brown, seconded by Comm. Plant the Board approved the expenditure of $1,850 to Martin Cantor Glass. Motion unanimously carried.

District Manager Report

Personnel:

Vacations: No Report.

Training and Certifications: No Report.

Part time Dispatchers: Adding an additional part timer to the list – Gary Hatton.

Volunteers: No Report.

Employees: One employee back from COVID19 quarantine.

Apparatus:

- 2-3-1: Engine – No Report.

- 2-3-2: Tower – No Report.

- 2-3-3: Hose/Utility Unit – No Report.

- 2-3-4: Engine – No Report.

- 2-3-5: Rescue – No Report.

- 2-3-7: Engine – No Report.

- 2-3-8: Brush – No Report.

- 2-3-9: Military Vehicle – No Report.

– 2-3-12: Ladder – No Report.

– 2-3-14: Utility – Nothing on the truck body sale yet.

- 2-3-16: Fire Police – No Report.

– Cars: New Chiefs car is in service.

– 2-3-90: No Report.

- 2-3-26: Fire Boat – No Report.

Miscellaneous Apparatus & Equipment:

Outside Shop Work: April billing – Not Completed.

Halesite $ 0

Centerport $ 0

Cold Spring Harbor $ 0

Eaton’s Neck $______0

Total $ 0

Building & Grounds:

• Roof Repairs/Sealing Building Exterior:

➢ Sealing Building – No Report.

➢ Meeting Room Roof – Parapet caps and sky lights are installed. Job is completed. We are going to flood the AC units to see if there is any obvious water penetration.

• Soffit: Repair above Bay 2 – 4 doors – Open.

• Windows – No Report.

• Signage – No Report.

• Lighting Upgrade: Adding (6) 8’ LED lights on truck room between apparatus. Activated by motion detectors. Also adding (6) 2’ x 2’ flat panels in Officers room.

• Camera System: No Report.

• Masonry – No Report.

• Annex Cleanup: No Report.

• Gear Washer Extractor (Commercial Washing Machine): No Report.

• Shop: No Report.

• Grounds: We are working on our Spring cleanup now.

• Fuel Storage & Dispensing System: No Report.

• Boiler: No Report.

• Ice Machine: No Report.

• Officers Room: Started work.

• Meeting Hall: Sheetrock repairs are complete, and we will be starting in the Meeting Hall following the completion of the Officers room.

• Rear Lobby Doors and Rear Entrance Door: Received two estimates for the work. Request for approval has been submitted to go ahead with the lowest bid.

General Topics:

• Grants and Public Assistance:

➢ Federal AFG Grant – No Report.

➢ NYS SAM Grant (Roof) – No Report.

➢ FEMA – Filed a completion form for SANDY funds.

• Lloyd Neck Sub Station: No Report.

• Plan Reviews:

➢ FD approval needed – No Report.

➢ Zoning Board Meetings – No Report.

New Business:

• No Parking on Leverich Place: The Resolution is on the Town Board agenda and must remain there for three (3) meetings before being approved.

• Gold Star Battalion Beach slip: We would have to add two (2) more 20’ slips and piles which entails permits and approval from Lloyd Harbor as we would be in their water.

• COVID19 Restrictions: NYS has lifted the mask, social distancing and gathering rules. What Policy changes are to be instituted at the firehouse? After a motion by Comm. Brown, seconded by Comm. Plant the Board approved to follow New York State which adopted the Centers for Disease Control and Prevention (CDC) interim guidance which lifts the mask mandate for individuals who have been fully vaccinated effective May 19, 2021. Motion unanimously carried.

• Telephone Issues: Verizon will be migrating our lines from the existing POTS to FIBER, but we are having some major communication issues between the main office and here.

Communications:

➢ Pagers – 40 UHF pagers to be distributed to the membership.

➢ Dispatch/Radio System – No Report.

➢ Computer System – No Report.

➢ 800 MHz Radios – No Report.

➢ Radio Tie Lines – We now have Fiber Optics in the building and at Boxer Court. Verizon will be running Fiber at the Seminary next week. Once they are complete, we will be able to hook up our equipment.

➢ MDT Upgrade – Started upgrade with the Chiefs vehicles first.

➢ PS Trax System – No Report.

Requests:

• Surplus Items: None

• Permissive Referendum Resolution: Request the Board approve a Permissive Referendum to expend $10,000 from the Capital Reserve Building & Grounds Fund for the installation of one new entry door with access security and for the repair of rear lobby doors.

• Notice to Bidders: None.

• Change Orders: None.

• Monthly Construction Requisitions: None.

• Bills: None.

Chiefs Requests

• Request the Board approve the purchase of invitations and booklets at a cost not to exceed $2,000 from Sunset Printing for Installation dinner. After a motion by Comm. Erickson, seconded by Comm. Plant the Board approved the purchase of invitations and booklets at a cost not to exceed $2,000 from Sunset Printing. Motion unanimously carried.

• Request the Board approve the reimbursement of $245 to 33’s Visa card for the purchase of water and Gatorade for rehab at Shoreline Beverage. After a motion by Comm. Erickson, seconded by Comm. Plant the Board approved the reimbursement of $245 to 33’s Visa card. Motion unanimously carried.

• Request the Board approve the purchase of one (1) Hurst E Hydraulic Ram and Battery at a cost of $7,985 from Firematic Supply Co. After a motion by Comm. Brown, seconded by Comm. Plant the Board approved the purchase of one (1) Hurst E Hydraulic Ram and Battery at a cost of $7,985 from Firematic Supply Co. Motion unanimously carried.

• Request the Board approve the expenditure of $200 to Fire Chiefs Council of Suffolk County for 2021 dues. After a motion by Comm. Plant, seconded by Comm. Erickson the Board approved the expenditure of $200 to Fire Chiefs Council of Suffolk County for 2021 dues. Motion unanimously carried.

• Request the Board approve the use of grounds to department member Charles Minicozzi for an Eagle Scout Troop Car Wash to be held on Saturday, May 22nd with a rain date of May 23rd. After a motion by Comm. Erickson, seconded by Comm. Plant the Board approved the use of grounds to department member Charles Minicozzi for Eagle Scout Troop Car Wash on May 22nd rain date May 23rd. Motion unanimously carried.

• Request the Board approve the expenditure of $5,241.74 to Gym Source for the purchase of gym equipment (Stairmaster). After a motion by Comm. Brown, seconded by Comm. Erickson the Board approved the expenditure of $5,241.74 to Gym Source for the purchase of a stairmaster. Motion unanimously carried.

• Request the Board approve the use of vehicles for Memorial Day parade and Flag Arch on May 30th & May 31st. After a motion by Comm. Erickson, seconded by Comm. Plant the Board approved the use of vehicles for Memorial Day parade and Flag Arch. Motion unanimously carried.

• Request the Board approve the use of 2-3-7 or 2-3-1 for department member Matthew Kennaugh to use for photos for wedding on June 5th @ 2:30pm at Lady Queen of Martyrs Church. After a motion by Comm. Plant, seconded by Comm. Erickson the Board approved the use of 2-3-7 or 2-3-1 for department member Matthew Kennaugh. Motion unanimously carried.

• Request the Board approve Jonathan Escobar for membership into the Hose Company. All paperwork is complete. After a motion by Comm. Plant, seconded by Comm. Erickson the Board approved the membership of Jonathan Escobar into the Hose Company effective 5/19/2021. Motion unanimously carried.

• Request the Board approve Vladimir Nelson for membership into the Engine Company. All paperwork is complete. After a motion by Comm. Plant, seconded by Comm. Erickson the Board approved the membership of Vladimir Nelson into the Engine Company effective 5/19/2021. Motion unanimously carried.

Chiefs Report

Chief Dodge reported on the following:

• Company Roster Changes:

➢ Gerard Brogan, Hook & Ladder Co., six (6) Month Leave of Absence, eff. 4/12/21.

➢ Jay Verme Sr. Deceased, 5/16/2021.

➢ Brian Devita, Hose Co., six (6) Month Leave of Absence, eff. 5/17/21.

➢ Jonathan Escobar, new Member into the Hose Co., eff. 5/19/21.

➢ Vladimir Nelson, new Member into the Engine Co., eff. 5/19/21.

• Letter from the Hose Co. requesting a six (6) Month Leave of Absence effective 5/17/21 for department member Brian Devita. After a motion by Comm. Plant, seconded by Comm. Erickson the Board approved the six (6) Month Leave of Absence for Brian Devita eff. 5/17/21. Motion unanimously carried.

• Discussion on Honorary Members utilizing the gym for personal use. Tabled to June Board Meeting for further discussion.

• Discussion on reopening of the firehouse. After a motion by Comm. Brown, seconded by Comm. Plant the Board approved to follow New York State which adopted the Centers for Disease Control and Prevention (CDC) interim guidance which lifts the mask mandate for individuals who have been fully vaccinated effective May 19, 2021. Motion unanimously carried.

Assistant Chief Schwier reported on the following:

• No Items to Report.

2nd Deputy Chief Smith reported on the following:

• Submitted certificate of completion for STICO for the Initial Responder for Matthew Mohlenhoff. Certificate filed in District personnel file.

• Submitted certificate of completion for Incident Safety Officer for Connor Riggs & William Martin. Certificates filed in District personnel files.

3rd Deputy Chief Getter reported on the following:

• No Items to Report.

New Business

• May Workshop Meeting is scheduled for Tuesday, May 25th at 7 pm.

• Audience Overview for the Website: 477 Users and 470 New Users viewed 1,322 pages of the website in April.

• Request the Board approve a Resolution for the installation of one new entry door with access security and for the repair of rear lobby doors at a cost of $10,000. After a motion by Comm. Plant, seconded by Comm. Brown the Board approved the request to expend $10,000 from the Capital Reserve Buildings & Grounds Fund for the installation of one new entry door with access security and for the repair of rear lobby doors. Motion unanimously carried. Legal Notice to be published in the Long Islander. Complete Resolution attached. (Resolution # 2021-25)

• Request the Board approve a Resolution to accept a member residing within district/area protected (Town Law 176-B). After a motion by Comm. Plant, seconded by Comm. Erickson the Board approved a Resolution to accept a member residing within district/area protected (Town Law 176-B). New member is Jonathan Escobar into the Hose Company effective 5/19/2021. Complete Resolution attached. (Resolution # 2021-26)

• Request the Board approve a Resolution to accept a member residing outside district/area protected (Town Law 176-B). After a motion by Comm. Erickson, seconded by Comm. Plant the Board approved a Resolution to accept a member residing outside district/area protected (Town Law 176-B). New member is Vladimir Nelson into the Engine Company effective 5/19/2021. Complete Resolution attached. (Resolution # 2021-27)

• Letter from PERMA enclosed with the approved 2020 PERMA Payroll Audit.

• Dinner with Steve Mosca on Wednesday, June 23rd at 6pm at firehouse for meeting and then 6:30pm reservation for dinner.

• Legal Notice submitted to the Long Islander to reschedule the May Board meeting to Wednesday, May 19, 2021.

Old Business:

• Oakwood Road property involving the Cemetery: No Report.

• Pavilion: No Report.

• Resent letter to Supervisor Chad Lupinacci’s office on 9/11/2020. Original letter sent to Supervisor Lupinacci on 1/29/2020 about District’s being invoiced for the transportation of an injured firefighter to Huntington Hospital via ambulance. No response to date from Supervisor Lupinacci’s office.

There being no further business, after a motion by Comm. Plant and seconded by Comm. Brown the meeting was adjourned at 8 pm. Motion unanimously carried.

Respectfully submitted,

Karla E. Wright

Secretary/Deputy Treasurer

cc: Joseph Frank, Attorney at Law

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