Employee Handbook for Staff - University of Chicago

EMPLOYEE HANDBOOK FOR STAFF

TABLE OF CONTENTS

About The University ........................................................................................................ 4

Introduction........................................................................................................................ 6

WORKPLACE CONDUCT ................................................................................................. 7 Attendance (Absenteeism, Tardiness & Job Abandonment) ...............................................7 Business Conduct....................................................................................................................10 Equal Employment Opportunity (EEO)..................................................................................17 Nepotism ...................................................................................................................................18 Personal Business, Visitors, and Pets ..................................................................................20 Smoking/Nonsmoking .............................................................................................................20 Social Media..............................................................................................................................21 Solicitations ..............................................................................................................................23 Substance Abuse .....................................................................................................................24 Treatment Of Confidential Information..................................................................................25 University of Chicago Policy on Harassment, Discrimination & Sexual Misconduct1 ....29 I. Introduction........................................................................................................................29 IV. Sexual Misconduct and Definitions ..............................................................................31 V. Consent .............................................................................................................................34 VII. Important Principles ......................................................................................................37 University Reporting Options .............................................................................................37 VIII. Prevention and Education Programs .........................................................................43 IX. Informal Resolution of Complaints...............................................................................44 No Trespass/Ban Policy ..........................................................................................................60

TIME OFF .......................................................................................................................... 61 Bereavement Leave .................................................................................................................61 FMLA..........................................................................................................................................63 Jury Duty...................................................................................................................................68 Medical Leave Of Absence (MLOA) .......................................................................................69 Military Leave............................................................................................................................70 Personal Holidays ....................................................................................................................70 Personal Leave Of Absence....................................................................................................72 School Visitation ......................................................................................................................74 Short-Term Disability...............................................................................................................75 Sick Leave.................................................................................................................................77 University Holidays..................................................................................................................80 Vacation.....................................................................................................................................80 Victims' Economic Security And Safety Leave (VESSA) ....................................................84

MISCELLANEOUS ........................................................................................................... 87 Americans with Disabilities Act (ADA) ..................................................................................87

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Benefits Eligibility & Dependent Coverage...........................................................................87 Employee Work Schedules .....................................................................................................88 Employee Access To Personnel Records.............................................................................88 Flexible Work Arrangements ..................................................................................................90 Identification Card....................................................................................................................92 Information Systems................................................................................................................92 Inventions, Discoveries, And Software .................................................................................92 Probationary Period.................................................................................................................94 Progressive Corrective Action ...............................................................................................94 Termination Of Employment...................................................................................................96 Unscheduled Closings ............................................................................................................99 Workers Compensation.........................................................................................................100 Talent Acquisition ..................................................................................................................101 Sponsorship of Foreign Nationals .......................................................................................106

Acknowledgement......................................................................................................... 108

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ABOUT THE University

Motto Crescat scientia; vita excolatur Let knowledge grow from more to more; and so be human life enriched.

Working at the University of Chicago is a unique and enriching experience. The University of Chicago is one of the world's great intellectual communities with professional museums, theater, concerts, and lectures. Located in the community of Hyde Park on Chicago's South Side, just 15 minutes from the city center, the University of Chicago is uniquely positioned to contribute to, and draw from, the strength and diversity of this world-class metropolis. We also have made an unforgettable mark on the world at large.

Our faculty and students are pioneers, discoverers, teachers, scholars, and change agents. We ask tough questions and pursue knowledge with rigor because we believe in the power of ideas. Committed to scholarship of the highest order, our faculty has made major contributions to existing bodies of knowledge and to the creation of new fields of study. REM sleep was discovered and carbon 14 dating was developed here. Our scientists laid the mathematical foundations of genetic evolution; executed the first controlled, self-sustaining nuclear chain reaction; conceived the study of black holes; and performed the nation's first living-donor liver transplant. Researchers here have expanded our understanding of dinosaur evolution; reconstructed the evolution of the early universe; proved that chromosomal defects can lead to cancer; and pioneered scientific archaeology of the ancient Near East.

First Classes: 1892

Founder: John D. Rockefeller

Students 5,971 Undergraduate Students 10,045 Graduate, Professional, and Other Students

Faculty & Staff 2,350 Faculty and Other Academic Personnel 90 Nobel Prize Winners, including 6 current faculty

Research Manager of Argonne National Laboratory and Fermi National Accelerator (in partnership); affiliated with the Marine Biological Laboratory

Undergraduate College: offering 50 majors and 24 minors

Graduate Divisions Biological Sciences Humanities Physical Sciences Social Sciences

Our impact on American higher education is legendary. It was here that the four-quarter system was developed and adult

Graduate Professional Schools Divinity School

extension courses in the liberal arts were first conceived. We

Chicago Booth School of Business

forever changed business education with the first executive MBA program, in 1943. Our program of general education for undergraduates has been copied nationwide, and college curricula throughout the country reflect our conception of the

Law School Pritzker School of Medicine Harris School of Public Policy School of Social Service Administration

liberal arts undergraduate education.

Continuing Education

Graham School of Continuing Liberal

Chicago, campus and community are interconnected in

and Professional Studies

partnerships that serve to support the community and train future

policymakers, social workers, artists, and social and political

leaders. The University of Chicago Charter School, run by the

Center for Urban School Improvement, serves Chicago public

school students with four campuses for students in pre-kindergarten through high school. The

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Mandel Legal Aid Clinic teaches Law School students advocacy skills, professional ethics, and the effect of legal institutions on the poor. While the University of Chicago contributes specifically to the metropolis, the city in turn serves as a living laboratory for addressing social issues on a national and global scale.

What a unique opportunity to be a part of and support such a dynamic and unique organization.

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