Somali Jobs Inc
VACANCY ANNOUNCEMENTCHIEF MINISTER OFFICEPOSITIONS (3)Job Title:Office Secretary Department:Chief Minister OfficeMinistry:Chief Minister OfficeReporting to:Admin and Human resource Officer. Grade level :4Salary $300Hours36Location: Dhuusamareeb, SomaliaDeadline:15 July, 2018PurposeAn Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks. Office Secretaries generally work directly for organization or office management, and depending on their experience may also supervise other clerical staff.Duties and ResponsibilitiesAnswer TelephonesOffice Secretaries are the office gatekeepers they answer the phone, take messages or refer calls to appropriate staff member.Maintain Calendar and Plan MeetingsOffice Secretaries schedule appointments and update event calendars. They also arrange meetings and coordinate conference room schedules. In advance of meetings, they assemble background materials and set up the meeting space. They attend meetings and prepare minutes or summaries of the meeting outcomes..Prepare and Edit DocumentsAs the last person to see documents before they are sent, the Office Secretary reviews outgoing correspondence for grammar, correctness and completeness, and insures that appropriate material is attached. They prepare memos or other reports for internal or external distribution. Maintain Databases and Filing SystemsOffice Secretaries design, implement and maintain filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.Maintain inventoryThe Office Secretary tracks office supplies and orders replacements as required. They may be responsible for an office budget for supplies and other expenditures.Required Qualification Experience Certificate in mess communication or related field At least 2 year relevant experience Knowledge Ability to work with different people having different background.ability to tolerate pressure and hash conditions Computer skillsCompetenceExcellent analytical and numerical skillsSharp time management skillsStrong ethics, with an ability to manage confidential data.HOW TO APPLY:Please download Application Form: \sInterested candidates who meet the criteria are encouraged to fill the form and send to recruitment.cscgmstate.so@, kindly indicate the position title and the ministry on the subject line when you applying. Female Candidates are strongly encouraged.The selection process will begin as soon as possible after the closing date. Selected candidates will be invited to written Exam and an interview ................
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