CALL TO ORDER:



OVFA Board Meeting

Minutes

Chinook Winds Casino – Lincoln City, Oregon

March 19, 2011 – 10:00 Hours

CALL TO ORDER:

President Scott McMullen called the meeting to order at 10:17 hours.

ROLL CALL:

( Scott Mullen, President ( David Sellers, Director

( Dave Butler, 1st Vice President ( Rex Parks Sr., Director

( (Vacant) 2nd Vice President ( Aaron Gibbens, Director

( Lori Albert, Secretary/Treasurer ( Richard Detherage, Chaplain

( Tina Greiner, Immediate Past President

STAFF:

Mary Tucker

Genoa Ingram

GUESTS:

Jim Kusz, N. Lincoln Fire

Ken Brown, N Lincoln Fire

Bob Sulkosky, Chinook Winds

ADDITIONS/DELETIONS TO THE AGENDA:

▪ New Business – Colton Fire District

▪ Legislative – SB 106

MINUTES

Motion: Moved by David Sellers and seconded by Rex Parks to approve the minutes as presented. Motion passed.

FINANCIAL REPORT:

▪ Lori Albert reviewed financial statements. Financial report is attached (EXHIBIT A)

STAFF REPORT:

▪ Genoa Ingram reported that she had lobbied the House Revenue Committee, including both co-chairs on the tax check off bill and there is solid support. She also reported that the Joint Fire Legislative Committee had not voted to support SB 106 due to opposition from OVFA and neutrality from OFDDA. Amendments are out which address the problems with Section 16, but the bill still proposes to charge for non-transport and volunteer entities.

▪ President Mullen read an email from OFCA President Tay Robertson in support of SB 106 and the process surrounding the introduction of the bill. President Mullen noted that SB 106 takes care of the ambulance portion but does not fully address EMS issues. He added that the OVFA could probably support the bill if it were better thought out and further work done over the interim.

President Mullen suggested that a letter be sent to OVFA members and legislators outlining problems with the bill and, by consensus, the Board agreed. He will work with staff to draft and distribute the letter.

COMMITTEE REPORTS:

a) Ambassador Program

No report.

b) Conference

Mary Tucker reported that about 30 registrations had been received. Staff was asked to send an email blast regarding the whale watching and fishing events. 1st Vice President Butler discussed placement of the logos on the shirts and the costs involved. He distributed a draft of the logo for review and suggested that it be printed on gray. Dave also distributed possible giveaways for Conference.

The Board discussed with Jim Kusz, the dates and times for the BBQ and other activities. Friday afternoon was suggested for the BBQ and Jim suggested the Taft Station for the location. He also suggested several other events such as a beach fire. President Mullen suggested arranging transportation to the various social events to reduce traffic and promote safety.

Staff noted an email from Stella Hickey regarding travel expenses. The Board confirmed that the vendor booth for the Fire Corp would be complimentary.

Bob Sulkosky of Chinook Winds discussed the logistics of the golf tournament which will be held Wednesday at 1:00. He suggested apparatus parking in the upper parking lot and offered a shuttle service for Friday evening from Chinook Winds to the Taft Station.

c) EMT Advisory Committee

No report. President Mullen will contact Chris.

d) Governors Fire Policy Council

The Committee does not meet until April.

e) NVFC

The Spring meeting is scheduled for April 3-6.

f) Fire Policy Committee

No report.

g) Legislative

All items were addressed under the staff report.

h) Surplus Program

1st Vice President Butler reported that there was a “jaws of life” to be picked up from Wolf Creek Fire. Donations were made to Christmas Valley and Oregon Outback. President Mullen reminded the Board that Saturday, April 23 had been designated to clean up the storage containers. He asked Dave to arrange for a roll-off dumpster.

OLD BUSINESS:

▪ MWFIA Conference Meeting President Mullen reported that he had indicated OVFA is interested in partnering at some future date. Staff was asked to contact Willamette University regarding a future conference.

▪ Oaks Park Fundraiser Hillsboro will man the dunk tank. Staff noted that any food sales would be all profit; the event planning company would not take a cut from the food.

▪ OFMA Grant Expenditures The Board discussed expenditure of funds for course instruction materials with the understanding that OVFA will be reimbursed from grant funds.

Motion: Moved by Rex Parks and seconded by Tina Greiner to approve expenditure of OVFA funds for course materials with the understanding the funds will be reimbursed from the OFMA grant. Motion passed.

▪ OFCA Conference President Mullen confirmed that OVFA would not pay lodging for attendance. Lodging costs would be divided between those attending. The Board meeting is scheduled for 6:00 p.m. on Wednesday, April 13.

NEW BUSINESS:

▪ Relief Fund Request–Bunker The Board reviewed an email from Heather Bunker requesting assistance for John Wayne “Duke” Bunker’s ambulance expenses prior to his death.

Motion: Moved by Dave Butler and seconded by to contribute $250 from the OVFA Relief Fund to assist in paying off the ambulance bill incurred prior to Mr. Bunker’s death. Motion passed.

▪ Colton Fire President Mullen read an article regarding Colton Fire and discussed at what level OVFA can become involved in conflicts at the local level. Staff will provide contact information for Toby Fine who is an officer in the Volunteer Association for Colton and has contacted the OVFA office.

▪ OVFA Fundraising Calendars Treasurer Albert asked for clarification and permission to go forward with the OVFA Calendar project. Funds would be raised by selling advertising space. Board members agreed that the month spread should be January to January and approved, by consensus, to plan for 4,000 calendars.

BOARD REPORTS:

▪ President Mullen reported that he would be at DPSST on Tuesday morning to participate in the selection panel for Oregon’s new Fire Marshal. OVFA, OFCA, OFMA, OFDDA and others have been asked to participate. He also reported that Nahalem Fire had held a Town Hall meeting to discuss construction of the new fire stations.

▪ Tina Greiner reported on her upcoming surgery.

▪ Dave Butler reported on a new job working for the Lowe’s Distribution Center.

▪ Lori Albert recently updated her pyrotechnics class.

▪ Rex Parks reported that his district had successfully completed its ISO challenge and it may take up to a year to get the results. The District is attempting to maintain its level 6 rating.

▪ Ken Brown reported on two separate accidents involving N. Lincoln fire personnel.

▪ David Sellers reported he had attended the annual awards ceremony at Boring Fire. Hillsboro Fire is preparing to break ground on airport property. The Department is also conducting a search for a new Chief.

NEXT MEETING

The next meeting of the OVFA Board is scheduled for Wednesday, April 13 at the OFCA conference.

ADJOURNMENT

There was no further business and the meeting was adjourned at 13:04 hours (1:04 p.m.) for the purpose of touring the Conference Facility.

Transcribed by:

Genoa Ingram, OVFA Staff

EXHIBIT A

March 2011 Financial Report

▪ Balance Sheet

• Money Market account - $31,584.73

• CDs combined - $51,645.39

• Checking - $12,956.05

• Total Assets - $96,186.17

▪ Profit & Loss – Last Month (Feb)

• Total income for February: $7,802.25

o California Casualty sent in their corporate sponsorship ($2000) and donated money for the Past Presidents dinner ($1000)

o DMV funds

o CD & Money Market interest

o Membership dues continue to come in

• Total Expenses for February: $3,838.4

o $12.50 service charge for the checking account – will need to keep a $2,500 minimum balance

o Board member mileage – Scott, credit card gas (trailer?)

o Board expenses other – Travel Adv, Shopper Adv

o Exhibitor fees – Chief’s conference

▪ Budget vs. Actuals – 2011 YTD

• Total income is $19,253.31

o Membership income is at 46% of budget

• Total expenses are $7,344.22

o All normal operating costs – FIRELINE, association management

• Income so far: $11,909.09

▪ Volunteer Relief Fund

• $708.45 carryover

• $796.00 – 2011 contributions

• Total: $1,504.45

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