Based Upon Percentage of Block - California Courts - Home



Attachment 5Submission Form for Technical & Cost Proposal(Full Service)Proposer’s name, address, telephone and fax numbers, email and federal tax identification number. Firm (Legal Name):Address:Address Line 2:City, State, Zip CodeContact:Title:Phone Number:Email Address:Federal Tax ID Number:Web Site:Hotel Check-in and Check-out TimeGuest Room Reservation Cancellation PolicyPlease indicate which date(s)you are offering for the programDatesYesNoFirst Choice –October 2-6, 2017Second Choice –September 11-15, 2017Third Choice –October 23-27, 2017Billing YesNoDoes the property accept direct billing (master account)? Daily Amount TotalWhat is the amount held for incidentals upon check-inEstimated Meeting and Function Room Block: Propose Meeting and Function Rooms schedule, including the date, time, and a description of the set is detailed below. Please add the Function room name, square footage, noting dimensions, any odd shapes, angles, pillars and other salient characteristics). Enter “n/a” for any items that are not applicable. TimeFunctionSet UpExpected AttendanceRoom NameSq. FootageDate 1 – Pre-Conference12:00 pm – 24 hrs.Staff OfficeConference Set3-4 6ft tables placed along perimeter wall1012:00 pm – 24 hrs.AV Storage6ft table w/ 2 chairs312:00 pm – 24 hrs.Faculty OfficeConference Set10Date 2 – Program Day 124 hrs.Staff OfficeConference Set3-4 6ft tables placed along perimeter wall1024 hrs.AV Storage6ft table w/ 2 chairs324 hrs.Faculty OfficeConference Set106:00 am – 24 hrs.Break Out #1Crescents306:00 am – 24 hrs.Break Out #2Breakfast/Lunch306:00 am – 24 hrs.Break Out #3Crescents3012:00 pm – 24 hrs.General Session (set up)CrescentsHead Table for (6)Two Observer Tables placed in back of room230Date 3 – Program Day 224 hrs.Staff OfficeConference Set3-4 6ft tables placed along perimeter wall1024 hrs.AV Storage6ft table w/ 2 chairs324 hrs.Faculty OfficeConference Set106:00 am – 24 hrs.Registration3 6ft tables w/ 4 chairs47:00 – 8:00 amBreakfastRounds200 24 hrs.Break Out # 1Crescents30 24 hrs.Break Out # 2Crescents3024 hrs.Break Out # 3Crescents50 24 hrs.General Session CrescentsHead Table for (6)Two Observer Tables placed in back of room2306:00 am – 24 hrs.Break Out # 4Crescents756:00 am – 24 hrs.Break Out # 5Crescents1007:00 – 8:30 amBreakfastRounds20010:00 – 10:15 amAM Coffee/Tea ServiceBallroom Foyer20012:00 – 1:30 pmLunchRounds200Date 4 – Program Day 324 hrs.Staff OfficeConference Set3-4 6ft tables placed along perimeter wall1024 hrs.AV Storage6ft table w/ 2 chairs324 hrs.Faculty OfficeConference Set10 24 hrs.Registration3 6ft tables w/ 4 chairs4 24 hrs. – 8:00 pmBreak Out # 1Crescents3024 hrs. – 8:00 pmBreak Out # 2Crescents3024 hrs.Break Out # 3Crescents5024 hrs. – 8:00 pmGeneral Session CrescentsHead Table for (6)Two Observer Tables placed in back of room2306:00 am – 24 hrs.Break Out # 4Crescents756:00 am – 24 hrs.Break Out # 5Crescents1006:00 am – 6:00 pmBreak Out # 6Crescents1306:00 am – 24 hrs.FDR Breakfast/LunchRounds506:00 am – 24 hrs.Break Out # 8Crescents507:00 – 8:30 amBreakfastRounds35010:00 – 10:15AM Coffee ServiceBanquet Foyer35012:00 – 1:30 pmLunchRounds350Date 5 – Program Day 424 hrs. – 2:00 pmStaff OfficeConference Set3-4 6ft tables placed along perimeter wall1024 hrs.AV Storage6ft table w/ 2 chairs324 hrs. – 2:00 pmFaculty OfficeConference Set10 24 hrs. – 12:00 pmRegistration3 6ft tables w/ 4 chairs424 hrs. – 3:00 pmBreak Out # 1Crescents10024 hrs. – 3:00 pmBreak Out # 2Crescents7524 hrs. – 3:00 pmBreak Out # 3Crescents5024 hrs. – 5:00 pmBreak Out # 4Crescents5024 hrs. – 3:00 pmFDR Breakfast & LunchRounds507:00 – 8:30 amBreakfastRounds22510:00 – 10:15AM Coffee ServiceBanquet Foyer20012:00 – 1:00Lunch (Box)Rounds45AV Strike – 12:00 pm – 6:00 pm24 hrs – 10:00 amAV Storage6ft table w/ 2 chairs3Are Meeting and Function Rooms compliant with American Disabilities Act (ADA)?YesNoCan the Program use its own audio-visual equipment at no additional charge?YesNoPlease include an audio-visual price list sheet with this proposal for the Program.Propose Meeting and Function Room Rates. Please note the maximum Meeting Room Rental as indicated on the RFP in Section 2. **Note JC Maximum Meeting Room Rental - $10,000.00Based Upon Percentage of BlockInclusive Meeting Room Rental RatesIf the total sleeping rooms occupied equals 80-100% of the total sleeping rooms blocked.If the total sleeping rooms occupied equals 70–79% of the total sleeping rooms blocked.If the total sleeping rooms occupied equals 60–69% of the total sleeping rooms blocked.If the total sleeping rooms occupied equals 59% or less of the total sleeping rooms blocked.Propose Termination Fee and corresponding Effective Deadline Date. Please note the maximum Termination Fee as indicated on the RFP in Section 2: **Note JC Maximum Allowance - $10,000.00**Item NumberTermination Effective Deadline DateInclusive Termination Feesa.Effective on or before:b.Effective on or before:c.Effective on or before:d.Effective on or after:Propose Food and Beverage schedule, including specific menus provided for the unit price indicated on the Form for Submission of Cost Pricing. Type of Group MealFood and Beverage MenuEstimated Number of MealsInclusive Price per personDate 2 – Program Day 1Breakfast Buffet 40$25.00Lunch40$40.00Date 3 – Program Day 2Breakfast Buffet 200$25.00AM Coffee Service200$8.00Lunch200$40.00Date 4 – Program Day 3Breakfast Buffet 335$25.00AM Coffee Service300$8.00Lunch335$40.00Date 5 – Program Day 4Breakfast Buffet 235$25.00AM Coffee Service200$8.00Lunch45$40.00Propose Sleeping Room schedule. Enter “n/a” for any items that are not applicable. DateType of Sleeping RoomEstimated Number of Sleeping RoomsConfirm number of rooms able to provideConfirm daily room rate (w/o taxes & surcharges)Confirm daily individual room rate w/ surcharges and/or tax (if applicableDate 1Single Occupancy25Date 2Single Occupancy180Date 3Single Occupancy305Date 4 Single Occupancy230Date 5Check-outCheck out740Are Sleeping rooms compliant with American Disabilities Act (ADA)?YesNoPropose the cut-off date for reservations:__________________Check either “yes” or “no” beside each of the items listed below. If applicable, propose the rate(s) for tax and/or surcharge below:Item NumberTypeYesNoPercentageRate Dollar Amounta.Hotel/motel transient occupancy tax waiver (exemption certificate for state agencies)b.Occupancy Tax rate:$c.Tourism, State Tax or Surcharge:$d.Tourism, State Tax or Surcharge:$Propose Parking price schedule, number of parking passes, discounted passes and parking rate inclusive of any service charges, gratuity, and/or sales tax. Enter “n/a” for any items that are not applicable. Parking RateNumber of Complimentary parkingValet Parking Rate Self Parking Rate Oversize vehicles/SUV In/Out PrivilegesComplimentary parking Discounted Parking Group RateNormal Hotel Parking RatePropose High speed internet connection pricing. What are the daily charges for an individual computer connected to the Internet in meeting rooms? __________________What are the daily charges for computer connection for individual guests? __________________Are there additional charges for multiple computers connected to the Internet where the client provides the necessary networking hardware? Yes No . If yes, how much per day? _____________(Please propose the lowest package rate possible)Other Program Needs (identify if included in other proposed pricing):Item No.DescriptionApproved (please note if approved)Alternative plimentary Registration area telephone2.(10) Complimentary easels3.(4) Complimentary Wireless Internet for Registration and Offices4.Discounted Wireless Package for Meeting Rooms5.Staff Office and AV storage area on total lock out – complimentary lock out and keys for plimentary room policy – please indicate how many booked rooms will earn 1 complimentary room.plimentary guest room Internet8. (8) Parking PassesAdditional concessions:Propose options for transportation to the hotel on public transportation Discuss the various means of transportation to local airports.Discuss the approximate distance from major freeways.OFFER PERIODA Proposer's submission is an irrevocable offer for ninety (90) days following the proposal due date. In the event a final contract has not been awarded within this ninety (90) day period, the Judicial Council of California reserves the right to negotiate extensions to this period.L. Signature (must be completed by proposer): Signed this _________ day of _______________________, 20________.By:SignaturePrint NameTitle: ................
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