University of Washington



A Checklist for a Curriculum Vitae

Adapted from Dr. Joan Moon

CSU Sacramento

A curriculum vitae (literally, the course of one's life) is a major part of your job application and future personnel file for promotions. You should update it at least annually. Keep it in a separate file with notations to be added to any of the areas as you perform them.

While the order of some of the following areas will vary according the job you are applying for, they are almost all necessary to give a complete picture of your professional accomplishments. In ordering them, the first two categories should always be, first, your contact information, and, second, your education. The third and subsequent categories should be arranged in order of how relevant and compelling they are in regard to the position you are pursuing. The last category should always be your references.

1. Contact information: name, title (if any), home address and contacts, professional address (if any). Do not include your marital status, number of children, age, birthdate, ethnicity, sexual preference, or any other personal information.

2. Education: list degrees, institutions, years received. Indicate the titles of your Ph.D. dissertation and, if applicable, your M.A. thesis, and your advisers or major and minor exam fields.

3. Teaching Experience: list positions, institutions, dates; a subcategory here could be courses taught or you can add them later as a separate category.

4. Publications: use correct citations for books, chapters, articles, reviews, etc. You may want to include publications that have been submitted and accepted, but not yet published.

5. Papers, Panels, Lectures: list title, type, association, place, date.

6. Professional Activities and Affiliations: list those associations in which you have held an office and give your title; had other responsibilities; or had membership; give the full name of the association on the first reference and the dates.

7. Institutional Service: this is a rather broad area that can include any committee work and other types of activity that will show your involvement; give the name of the committee (or other involvement), any leadership position held, date.

8. Administrative Experience: this refers more specifically to academic experience, but if you have had experience outside of academia that you think is relevant, then list it.

9. Community Activities: limit these to those activities that have a relationship to your professional life and demonstrate your commitment to linking "town and gown." Especially list any activities in which you have worked with culturally diverse or disenfranchised groups.

10. Honors: list any honorary societies, certificates of appreciation, scholarships, fellowships, grants, award, etc., and dates.

11. Languages: if relevant, list the languages you have studied and a description of your fluency in them.

12. Skills or Special Training: include items that are relevant either to your research, your teaching, or your professional goals.

13. References: list your references, in order of importance, on a separate page and include their names, titles, affiliation, and contact information (mailing, phone, fax, and e-mail addresses).

Note: These are categories of items that should be in your c.v., you should label them as you feel is appropriate. You may also want consider additional categories, depending on your field of study.

Formatting

In formatting and graphically designing your c.v., keep it simple. Use a standard font with a size of 11 or 12 point, and one-inch margins. Use bold face, underlining, and italics, but use them consistently and don't overuse them. Similarly, confine yourself to one or two font types (generally sans serif faces for headings, serif faces for text). Put your name in a slightly larger type size using bold face and be sure to use a header with your name and the page number on each page beginning with the second page. Use white space to separate the elements and "lighten" the pages up; likewise, use subcategories to break up long lists of items.

Some formatting don'ts:

• Don't justify the text, it can results in odd word spacing.

• Don't overwhelm the reader with massive blocks of text or small, hard-to-read fonts.

• Don't print the c.v. on both sides of the paper.

• Don't misspell curriculum vitae (or anything else).

Additional resources

University of Washington Career Center:



UC Berkeley Career Center:



"Prepare for the Job Search–CVs"—Stanford University



"CVs, Cover Letters & Teaching Portfolios," Stanford University (This is an expanded version of "Prepare for the Job Search–CVs," available as a PDF.)



"Graduate Student Career Guides"—Stanford University (Includes information on CVs, teaching portfolios, job search strategies, and more.)



University of Chicago Career Advising and Planning Services:



Chronicle of Higher Education Careers (check out Tools & Resources):



The C.V. Doctor: C.V. For the Humanities, Chronicle of Higher Education



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