Public Administration Circular No. 22/99 ... - Citizens Lanka

[Pages:12]Public Administration Circular No. 22/99

My No : E/III/5/5-12 Ministry of Public Administration, Home Affairs and Plantation Industries, Independence Square, Colombo 07.

08 October 1999.

To All Secretaries of Ministries, Chief Secretaries of Provincial Councils, Heads of Departments and Chairman of Public Corporation/Statutory Boards

Official Transport Facilities to Public Officers/Judicial Officers and Officers in Public Corporation and Statutory Boards

Public Administration Circular Nos. 264 of 15.08.1984, 6/88 of 11.02.1988, 08/94 of 07.02.1994, and Part III of . Public Administration Circular No. 24/93 of 01.10.1993 are repealed, and new provisions regarding the following matters will be effective from 15.09.1999 in their place.

(01) 1::1 Officers who are permitted to be assigned official vehicles

Following officers are permitted to use an official vehicle for official purposes and for travelling between the office and the residence. In this instance the maximum distance between the residence and the office should not exceed 40 Kilo Meters, However, out of these officers those who qualify under paragraph 02 are entitled to use the official vehicles for their private travelling too, and in respect of those the distance limit of 40 Kilo Meters does not apply.

1::1::1 Miscellaneous Posts in the Public Services

(I) Secretary to the President (II) Secretary to the Cabinet (III) Secretary to the Prime Minister (IV) Secretaries of Cabinet Ministries (V) Auditor General (VI) Commissioner of Elections (VII) Deputy Secretary to the Treasury (VIII) Additional Secretaries in the Presidential Secretariat,

Prime Minister's Office and in the Cabinet Office. (IX) Additional Secretaries in Cabinet Ministries (X) Government Agent/District Secretary (XI) Director General/Commissioner General in a

Cabinet Ministry/Department, General Manager of Railways.

(XII) Senior Assistant Secretaries in Cabinet Ministries (XIII) Heads of Departments coming under Cabinet Ministries and also

those not coming under Cabinet Ministries. (XIV) Officers holding posts such as Director, Controller, or

Commissioner/Additional Director/Additional Commissioner/ Additional Controller/ and Additional General Manager of Railways and are on the salary scale T-7-1 or on a higher salary scale. (XV) Secretary to the Public Service Commissions, Secretary to the Judicial Service Commission and Secretary of the Co-operative Employees Commission. (XVI) Additional District Secretary (XVII) Divisional Secretary. (XVIII) Officers belonging to Class I of the Sri Lanka Accountants Service holding posts of Chief Accountants in Cabinet Ministries. (XIX) Officers appointed by the President or by the Cabinet of Ministries and holding other special posts on the initial salary step of salary scale T-7-1 or on a higher salary. (XX) Private Secretary, Co-ordinating Secretary, Public Relation Officer of Cabinet Ministers and those of Deputy Ministers. (XXI) Co-ordinating Secretary to Secretary of a Cabinet Ministry.

1;1:2 Judicial Officers

(I) (II) (III) (IV) (V) (VI) (VII) (VIII) (IX) (X)

Chief Justice Supreme Court Judges President of the Court of Appeal Judges of the Court of Appeal High Court Judges District Court Judges Magistrates Presidents of Labour Tribunals Judges of Primary Courts Commissioner of Workmen's Compensation

1:1:3 Legal Officers

(I) Attorney General (II) Solicitor General (III) Additional Solicitor General (IV) Legal Dtaftsman (V) Additional Legal Dtaftsman (VI) Director General of the Commission appointed to Investigate

Allegations of Bribery or Corruption. (VII) Deputy Solicitor General. (VIII) Deputy Legal Draftsman (IX) Senior State Attorney/Senior State Counsel (X) State Attorney/State Counsel (XI) Senior Assistant Legal Dtaftsman (XI) Deputy Director General of the Commission appointed to

Investigate Allegations of Bribery or Corruption.

1:1:4 Police Officers

(I) Inspector General of Police (II) Senior Deputy Inspector General of Police (III) Deputy Inspector General of Police (IV) Senior Superintendent of Police (V) Superintendent of Police (VI) Assistant Superintendent of Police

1:1:5 Officers in the Provincial Public Service

(I) Chief Secretary of a Provincial Council (II) Secretary of a Provincial Ministry (III) Secretary to the Provincial Governor (IV) Secretary of a Provincial Council (V) Secretary of a Provincial Public Service Commission. (VI) Deputy Secretary in a Provincial Secretariat (VII) Heads of Provincial Department under Provincial Ministries.

1:1:6 Public Corporation

(I) Chairman of a Government Corporation/Statutory Board (II) Competent Authority of a Government Owned Business Under

taking. (III) Working Director of a Government Corporation/Statutory Board (IV) General manager and the Additional General Manager of a

Public Corporation/Statutory Board. (V) Senior Officials of Public Corporations/Statutory Boards in

respect of whom a decision is taken byb the Board of Directors of a Corporation/Statutory Boards to the effect that such offic ers should be provided with a vehicle, and which decision has been approved by the Secretary of the relevant Ministry.

Note :

Head of an Institution if personally satisfied that an officer who is entitled to be provided with a vehicle and who is compelled to drive the vehicle for urgent official business which cannot be postponed, may permit such officer to drive an official vehicle. This permission can be granted only in an instance where the officer concerned pos sesses a licence to drive a vehicle belonging to the class of the relevant official vehicle.

1:2 Provision regarding officers not covered under paragraph 1:1:1 to 1:1:6

(I) Nominations prepared in accordance with Annex-1 in respect of offic

ers who have not been covered under paragraphs 1:1:1 to 1:1:6 but are

qualified in every respect to the use of an official vehicle for official

purposes and for travelling between the office and the resi-

dence

within a limit of 40 Kilo Meters,should be forwarded

to the Secretary

of the Ministry in charge of the subject of Public

Administration

together with the recommendation made per-

sonally by the relevant

Secretaries of Ministries.

(II) Such applications will be considered by a Committee consisting of the following officers, and the decision of the Committee will be communicated to the relevant Secretaries.

(a) Secretary of the Ministry under which the subject of Public Administration comes, or a representative of such Secretary.

(b) Secretary of the Ministry under which the subject of Finance comes, or a representative of such Secretary.

(c) Secretary of the Ministry under which the subject of Transport comes or a representative of such Secretary

1:3 Providing transport facilities to officers holding posts in the deputies level.

1:3:1

On exigencies of the service following officers can be provided

with group vehicles facilities at the discretion of the Head of

the Institution for the purpose of travelling between the office

and the places close to residence only if vehicles and provision

for fuel are available. In this instance the maximum distance

between the two places should not exceed 40 Kilo meters. The

place where such a vehicle should be parked during night

should be decided by the Head of the Institution

(I) Officers belonging to Class I or Class II/I of an All Island Service or of similar level in other services hoilding posts such as Deputy Director, Deputy Commissioner, Deputy Controller in a Cabinet Ministry/Department.

(II) Officers in Class I or Class II/I or an All Island Service or of similar level in other services holding posts in the Deputy level in officers of Provincial Chief Secretaries, in Provinmcial Ministries and Departments under such Minis tries.

(III) Officers in Public Corporation holding executive posts approved by the Boards of Directors.

02. OIfficers who are permitted to use official vehicles for private travelling

2:1 Officers holding the following posts are permitted to use official vehicles for private travelling as well on payment of Rs. 150/- per month.

(I) Chief Justice (II) Attorney General (III) Supreme Court Judges.

(IV) President of the Court of Appeal (V) Judges of the Court of Appeal (VI) Solicitor General (VII) Secretary to the President (VIII) Secretary to the Cabinet (IX) Secretary to the Prime Minister (X) Secretary of a Cabinet Ministry. (XI) Auditor General (XII) Commissioner of Elections. (XIII) Deputy Secretary to the Treasury (XIV) Chief Secretary of a Provincial Council (XV) Chairman of a Government Corporation (XVI) Competent Authority of an Institution vested in the

Government (XVII) Private Secretary of a Cabinet Minister.

2:2 The following officers are permitted to use official vehicles for private travelling as well on payment of Rs. 100/- per month.

2:2:1 Miscellaneous posts in the Public Service

(I) Additional Secretaries in the Presidential Secretariat,Prime Minister's Office and in the Cabinet Office.

(II) Additional Secretary in Cabinet Office. (III) Government Agent/District Secretary (IV) Director General/Additional Director General Commissioner General/

Additional Commissioner General in a Cabinet Ministry/Department and the General Manager of Railways. (V) Senior Assistant Secretary in Cabinet Ministeries (VI) Heads of Departments coming under Cabinet Ministries and also those not coming under Cabinet Ministries. (VII) Officers holding posts approved by the General Treasury suc as Director, Controller or Commissioner on the Salary scale T-7/1 or on a higher salary scale. (VIII) Secretary of the Public Service Commission. Secretary of the Judical Servie Commission and the Secretary of the Co-operative Employees Commission. (IX) Additional District Secretary. (X) Divisional Secretary. (XI) Officers belonging to Class I of the Sri Lanka Accountants' Service holding post of Chief Accountant in Cabinet Ministries. 2:2:2 Judical Officers

(I) High Court Judges (II) District Court Judges (III) Magistrates. (IV) Presidents of Labour Tribunals. (V) Primary Court Judges. (VI) Commissioner of Workmen's Compensation

2:2:3 Legal Officers

(I) Additional Solicitor General (II) Legal Draftsman (III) Additional Legal Draftsman (IV) Director General of the commission appointed to Investigate

Allegation of Bribery or Corruption (V) Deputy Solicitor General. (VI) Senior State Attorney/Senior State Counsel. (VII) State Attorney/State Counsel. (VIII) Deputy Legal Dtaftsman. (IX) Senior Assistant Legal Draftsman. (X) Deputy Director General of the Commission appointed to

Investigate Allegation of Bribery or Corruption.

2:2:4 Police Officers

(I) Inspector General of Police. (II) Senior Deputy Inspector General of Police (III) Deputy Inspector General of Police

2:2:5 Officers in the Provincial Public Service

(I) Secretary of a Provincial Ministry (II) Secretary to the Provincial Governor. (III) Provincial Council Secretary (IV) Secretary of a Provincial Public Service Commission. (V) Deputy Secretary in the Provincial Secretariat. (VI) Department Heads in Provincial Departments coming under

Provincial Ministries entitled to salary scale T-7-1 or a higher salary scale.

2:2:6 Public Corporations

(I) Working Director of a Public Corporation /Statutory Board. (II) General Manager of a Public Corporation/Statutory Board.

2:3 General Provision regarding officers who are not covered under sub-paragraph 2:1 to 2:2:5

(I) Nominating in respect of an officer in parallel level who is not covered under sub-paragraphs 2:1 to 2:2:5 prepared in accordance with the Form Annexure I should be forwarded to the Secretary of the Ministry in charge of the subject of Public Administration together with the recommendations made by the relevant Secretary of the Ministry.

(II) These nominations too should be examined by the Committee referred too in sub-paragraph 1:2 (II) above, and recommendations of the Commit tee in respect of the nominations which it considers should be approved will be forwarded to the Cabinet of Ministers through the Minister in charge of the subject of Pubic Administration. Such an officer will treated as qualified under sub-paragraph 2:1 or 2:2 as the case may be to use an official vehicle for private travelling as well provided Cabinet approval is granted.

2:4 General Provisions

(I) An officer who has been permitted to use an official vehicle for private travelling and who possesses a licence to drive vehicle of that Class can also be permitted to drive such vehicles for such private travelling and such permission can be extended at the option of the officer for official travelling as well.

(II) Official vehicles permitted to be used for private travelling should be insured under a Comprehensive Insurance Policy the premium for which is payable by the Institutions.

(III) An officer who has been assigned an official vehicle for private travelling is permitted to keep such vehicle in this residence.

(IV) Limits in respect of fuel supplied to official vehicles should comform to te regulations enforced by the Government from time to time.

03. Officers who are eligible to have the ownerships transferred in their favour of an official vehicle they have been using at the time of retirement.

3:1 A Public Officer/a Judicial Officer holding a permanent and pensionable post and who fulfils the following qualifications and is not disqualified under sub-sections 3:2 can be permitted to have the vehicle used by him transferred the ownership in this favour subject to the conditions set out in sub-paragraph 3:3. This concession can be obtained only once in the lifetime of an officer.

Qualifications

(I) Has been assigned an official vehicle, and granted permission under section 02 to use the said vehicle for private purposes as well. and

(II) Has been appointed on permanent basis to a post on a salary equiva lent to the initial salary step in the salary scale T-7-1 in terms of Public Administration Circular No. 02/97 (III) or to a post with a higher initial salary.

3.2 Officers who are not eligible to this concession.

(a) An officer who has been retired subject to section 12:1 of the Minutes on Pensions.

(b) An officer who has imported a vehicle on concessionary custom duty under a Public Administration/Treasury Circular and a period of 05 years has not elapsed from the date of such importation at the date of his retirement.

(c) An officer who has purchased a vehicle under the provisions of Public Administration Circular No. 05/90 and a period of one year (01) has not elapsed from the date of such purchase at the time of his retirement.

Note : (I)

An officer who has been appointed to act in a post the holder of which is permitted to get a vehicle transferred in his favour, is not entitled to have a vehicle transferred in his favour.

(II) The mere fact that an officer in a Ministry or in a Department has been permitted to use an official vehicle for travelling between the residence and the office and for private travelling as well is not by itself be qualification to have an official vehicle transferred in his favour.

3.3 Terms and Conditions applicable when the ownership of an official vehicle is transferred :

The ownership of an official vehicle can be transferred to an officer who is qualified under above provisions only if the following terms and conditions are fulfilled.

(a) If the transfer of ownership is in respect of an vehicle imported into this country by the Government and a period of over 1 year has not elapsed from the date of importing, such transfer will be subject to the payments prescribed in paragraph 2 (1) of Treasury Circular No,. 866 of 22.02.1999 amended by the Treasury Circular No. 866 (1) of 23.06.1999

(b) A Secretary of a Ministry may consider a request made by an officer to obtain another vehicle in place of the vehicle he has been using at the time of his retirement, taking into consideration the resources of the institutions.

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