THE TRECS LABORATORY:



Chapter 1:

Title of Chapter

Author(s)

Introduction

This “chapter” gives you information about how to format your document. Examples are included with narrative descriptions. One of the most important guidelines is that we must be able to move and resize figures easily. How to make this possible in described in the section on figures and tables.

The best way to ensure that your paper appears correctly is to use the styles in the document for your document. Directions on how to do this are in the section on Paragraph Styles.

All papers are to be written in English. If you have questions on English grammar, an excellent guide can be found at and

General Book Format and Guidelines

Set the page size as 6” x 9”.

All figures and photos are to be at 300 dpi or higher resolution.

Read and follow these instructions!

Transfer of Copyright

By submitting the chapter, as author you certify the following:

1. You hold copyright for this submission and transfer copyright to the editor of the book.

2. You warrant that you have not infringed on any copyright and assume full liability in case of copyright dispute.

Indexing

Since the authors are the ones most familiar with the content, they are in the best position to indicate which words or phrases should appear in the index. Here are three ways to do this:

1. Use Word’s indexing feature to mark the words and/or phrases to be included in the index. (More detailed instructions can be found in Word’s Help feature.) When you use this feature, the index codes will not display unless the Show/Hide option is on. (This is the option that shows or hides the paragraph mark and other formatting codes.)

a. To use existing text as an index entry, select the text. To enter your own text as an index entry, click where you want to insert the index entry.

b. Press ALT+SHIFT+X or use the References tab, and in the Index option, click Mark Entry.

c. To create the main index entry, type or edit the text in the Main entry box. You can customize the entry by creating a subentry or by creating a cross-reference to another entry.

d. To mark the index entry, click Mark. Unless the entry is used only a few times in the document, do NOT click Mark All.

2. A second, but less desirable, option is for the author to highlight with a color those words that should be included in the index. The publisher will then insert the index code.

3. The least desirable option is to submit a list of words or phrases to be indexed.

Use of the Singular “They”

When the gender of a person is unknown, the use of the singular “they” is accepted. Do not use expressions such as “s/he” or “his or her.” For example, “Each student submitted their art portfolio to the committee” is correct. If using the singular “they” as a generic third-person pronoun seems awkward, try rewording the sentence or using the plural, such as “All students submitted their art portfolios to the committee” or “The art portfolio of each student was submitted to the committee.” More information about this is at and

Page Setup

Page Size

Set the paper size to 6 by 9 inches, using the Custom Size option on the Paper Size option.

Margins

Top and bottom margins should be 1 inch. Left and right margins should be 0.75 inches. Select Mirror Margins and set the Gutter to 0.25

Headers and Footers

Select different odd and even and different first page headers and footers, with margins of 0.5 from the edge.

Hyphenation

Hyphenate the text in the document. To turn on hyphenation:

• Select on the Layout menu, in the Page Setup group, select Hyphenation.

• Check Automatic.

Paragraph Styles

The best way to ensure that your paper appears correctly is to apply the styles in this document to your document. To do this, first save this document on your computer in a folder that is easy for you to remember.

You can also save this document as a Word .doc or .docx file, then delete all the content and then enter or copy your work into the blank document.

Style Sets

Recent versions of Word use style sets to define the formatting of paragraph styles. Style sets allow you to format all elements in your document at once instead of modifying each element separately. This document has the most frequently used styles for books. To see the styles, click on the Home tab and the styles are displayed in the Styles group. Saving the styles as a new style set will enable to you apply the styles in this document to your document.

Saving the Style Set

Depending on the version of Word that you are using, the process for saving the style set in this document varies slightly. First, open this document on your computer.

For Word 2013 and later (including Word 365) do the following.

1. Click the Design tab in the Ribbon.

2. A list of style sets will appear

3. Click the drop-down arrow and a display of all the available style-sets will appear.

4. Click Save as New Style Set. A dialog box appears.

5. Enter a name for the Style Set

6. Click Save. This will be saved in Microsofts QuickStyles folder.

7. This style set will now appear under the Custom style sets.

For Word 2010 do the following.

1. Click the Home tab in the Ribbon.

2. Click Change Styles in the Styles group. A drop-down menu will appear.

3. From the drop-down menu, select Style Set.

4. Click Save As Quick Style Set. A dialog box appears.

5. Enter a name for the Style Set.

6. Click Save.

Using the Style Set

1. Open a new or existing document.

2. Click the Design tab in the Ribbon. (For Word 2010, click the Home tab.)

3. A list of style sets will appear.

4. Click the drop-down arrow and look through the display of the Custom style-sets.

5. Select the Style Set you wish to use.

6. The paragraphs that use one of the styles in that Custom style set will format according to that style

Text Paragraphs

Paragraphs of text should be formatted using the Normal style. In this style set Normal has been set to justified, single spacing, 6 pt space before with the font Garamond, 11 point with kerning.

Paragraph Styles for Headings

Enter headings without outline numbers or letters in front of them

This style set has modified the standard Word heading styles (Heading 1, Heading 2, and Heading 3) as shown below.

Example of Heading 1 Style

Font is Arial, 14 pt, bold. Paragraph is left-aligned with 12 pt before and 3 pt spacing after. Do not hyphenate.

Capitalize the first letter of every major word. Do not use all upper case.

Example of Heading 2 Style

Font is Arial, 12 pt, bold, italic. Paragraph is left aligned with 12 pt before and 3 pt spacing after. Do not hyphenate.

Capitalize the first letter of every major word. Do not use all upper case.

Example of heading 3 style

Font is Arial, 11 pt, bold. Paragraph is left aligned with 12 pt before and 3 pt spacing after. Do not hyphenate.

Capitalize only the first word and proper nouns in this heading.

Other Paragraph Styles

Example of “Title” Style

Font is Arial, 18 point, bold. Paragraph is centered with 12 pt before and 3 pt spacing after. Do not hyphenate.

Capitalize the first letter of every major word. Do not use all upper case.

Put the chapter number on the first line followed by a manual line break (press shift-enter) and the chapter title on the line below.

Example of “Book Author” Style

Font is Arial, 12 pt, bold, italic. Paragraph is centered with 12 pt before and 3 pt spacing after. Do not hyphenate.

Example of “Caption” style

This is used for the titles of tables, which are placed above a table, and for the captions for figures, which are placed below the figure.

Font is Garamond 10, italic. Paragraph is centered with 6 pt spacing before and 6 pt after.

Headers and footers

Authors of individual chapters can leave the headers blank, to be completed by the book editors. The following information is provided for those who wish to enter these items.

Example of Header for first page

Example of Footer style

Headers and footers are in Garamond font, 10 point, italic. Headers have a line underneath and footers have a line above.

The first page header is centered and contains the names of the book editors or authors, the title of the book, and the name of the publisher. For regular chapters, it may also contain the beginning and ending pages for that chapter, which will be inserted by the publisher after the book is assembled.

The even-page header is left-aligned and contains the title of the book.

The odd-page header is right-aligned and contains the title of the chapter.

First and odd-page footers are right-aligned and contain the page number. Even-page footers are left-aligned and contain the page number.

Style for references

Example of RefBook style. (1990). Scholarship reconsidered: Priorities of the professoriate. Carnegie Foundation.

Font is Garamond 11. Paragraph is left-aligned, hanging indent of 0.25, and 6 pt spacing before and 0 after.

Figures and Tables

A table is data presented in tabular format with rows and columns. A figure is any other pictorial representation of data such as graphs or drawings. Each figure or table must be numbered and have a brief caption that describes it. Every figure or table must be referenced in the body of the document. Since tables and figures may be moved during the final formatting, do not use “above” or “following” when referring to them; just give the table or figure number.

Figure 1 is an example of a figure, and Table 1 is an example of a table.

The caption for figures is placed below the figure; The caption for tables is placed above the table.

[pic]

Figure 1. This is an example of a figure

Since all documents need to be reformatted before publication, it is important that all figures and tables can be easily resized and/or moved. The best way to do this is to save the figure as a picture and insert it into the document at the appropriate place. Figures may also be sent as PowerPoint slides in a separate file; within the document, indicate where they are to appear. If you do not have access to PowerPoint, submit each figure as a separate high resolution gif file. Zip all files that you are submitting into a single file for submission. For clarity when printing, figures should be at least 300 dpi.

Tables may be inserted directly into the document or placed on a separate page at the end of the document.

Table 1: An example of a table

|ID# |LAST |FIRST |CATALOG # |CATEGORY |QUANTITY |

|S00001 |Golden |Rod |M00002 |Multiple |2 |

|S00001 |Golden |Rod |M00012 |Hiking |1 |

|S00001 |Golden |Rod |M00028 |Multiple |1 |

|S00002 |Red |Rose |M00038 |Multiple |1 |

Copyright Issues for Figures and Tables

The sources of all figures and tables that are not your original work must be cited. If you have adapted someone else’s work, the citation should read “Adapted from Author (year).”

If you are directly copying someone’s work, in addition to the proper citation, you must get permission from the copyright holder.

Author Information

Chapter authors are to include a short biographical paragraph or two at the end of the chapter. This information should include the affiliation and email address of each author. If the editor wishes, a head-and-shoulder photo can also be included.

Typically, the biographical information about each author is placed in a separate section at the end of the book. However, it can be placed at the end of each chapter and moved to the end before publication.

Entering References

All works cited within the paper must be included in the References list at the end of the paper, and all works in the References list must be cited in the paper. References are to follow the current (7th edition) American Psychological Association (APA) guidelines. More detailed explanations and examples of these guidelines can be found at

Within the text of your paper, cite sources by placing the author's last name and the date in parentheses, as shown by the examples in the following paragraphs.

List the sources alphabetically at the end of the paper under a level-one heading called “References,” as shown at the end of this example chapter. Place entries in alphabetical order according to the last name of the first author. Use the RefBook style for reference entries.

In the Reference List, italicize only the title of the primary work you are citing, such as a book, journal, magazine, or newspaper (Denning, 2001; Katz, 1995). If you are referencing a chapter in a book or an article in a journal, magazine, or newspaper, do not italicize, underline, or put quotes around the title of the article or chapter. Capitalize all major words in the name of a journal, but when referring to any work that is NOT a journal, such as a book, article, or Web page, capitalize only the first letter of the first word of a title and subtitle, the first word after a colon or a dash in the title, and proper nouns (Backhouse et al., 1991).

When referencing an article in a journal, after the period following the title of the article, put the name of the journal in italics. Follow this by a comma and the number of the volume, also in italics (Roussev, 2003a, 2003b). If each issue begins with page 1, then give the issue number in parentheses after the volume number; do not put the issue number in italics. Follow this by another comma and the page numbers (Denning, 2001).

If the author of an article is unknown, begin the reference with the headline or title, as in the example for this reference, and use the first few words in the parenthetical citation (“How to handle,” 2002).

When there are two or more works by the same author, repeat the name of the author in each entry in the list of references and place them in chronological order by date of publication. If you are citing both works at once in the paper, list all relevant dates in the citation (Katz, 1995, 2000). To cite works by the same author and with the same publication date, add an identifying letter after each date (Roussev, 2003a, 2003b).

If a work has two authors, include both authors in both the list of references and each parenthetical citation (Boyd & Cohen, 2003). If the work has three or more authors use the first author’s name followed by et al. (meaning “and others”) in all citations (Backhouse et al., 1991). In the References list, for works with more than twenty authors, list the first 19 authors, insert three ellipsis points (but no ampersand), and the last author’s name (Cohen et al, 1967).

When citing sources from the Web, include the year of publication or the most recent update as well as the DOI or URL. Do not end the path statement with a period (Burgess, 1995; Roussev, 2003b).

Authors are encouraged to use appropriate links to on-line resources in their citations.

Do not use footnotes for references. Footnotes should not be used at all.

References

Backhouse, J., Liebenau, J., & Land, F. (1991). On the discipline of information systems: Conflict in the trenches. Journal of Information Systems, 1, 19-27.

Boyd, E. & Cohen, E. (2003). Formatting guidelines. Journal of Information Technology.

Burgess, Patricia S. (1995). A guide for writing research papers.

Cohen, E. B., Howard, J., Fulton, L., Gill, T. G., Craig, K., Peterson, R., Kalnay, E., Kanamitsu, M., Kistler, R., Collins, W., Deaven, D., Jones, L., Iredell, M., Saha, S., White, G., Nations, J., Zhu, Y., Chelliah, M., Mathews, W., . . . Boyd, E. C. (1967). Nerve cells and insect behavior. University Press.

Denning, P. (2001). The IT schools movement. Communications of the ACM, 44(8), 19-22.

Gorgone, J., Davis, G., Valacich, J., Topi, H., Feinstein, D. & Longenecker, H. (2002). IS 2002: Model curriculum and guidelines for undergraduate programs in information systems.

How to handle unknown authors. (2002, March 15). The New York Times, B-10.

Katz, I. M. (1995). Cats and their masters. Informing Science Press.

Katz, I. M. (2000). Cats and their servants. Informing Science Press.

Roussev, B. (2003a). Empirical evidence justifying the adoption of a model-based approach in the course web applications development. Informing Science: The International Journal of an Emerging Transdiscipline, 6, 73-90.

Roussev, B. (2003b). Teaching introduction to programming as part of the IS component of the business curriculum. Journal of Information Technology Education, 2, 349-356.

Chapter 2:

Title of Chapter 2

Authors

Introduction

Remaining chapters are inserted here.

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In order to avoid copyright disputes, this page is only a partial summary.

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