Exhibit C - City of Chicago

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 1 of 39 PageID #:24144

CITY OF CHICAGO FIRE DEPARTMENT HIRING PLAN FOR UNIFORMED POSITIONS

Table of Contents

CHAPTER I GOALS AND PRINCIPLES ........................................................................3 A. Organization ofthis Hiring Plan............. ....................................... ..............3 B. Definitions ...................................................................................................4

C. Deparment of

Human Resources................................................................4

D. Fire Commissioner.......................................................................................4

E. Office of the Inspector General................................................................... 5

CHAPTER II EMPLOYEE DUTY TO REPORT, TRANSPARENCY OF CITY HIRIG, AND GOVERNING RULES ..................................................................6

A. Employee Duty to Report............... ................. ............................................6

B. Transparency of City Hiring ............. ..... ............. ............... ........ ................. 6

C. Rules Governing All Hires Made Pursuant to the Hiring Process for

Uniformed Positions................................. ....................................................7

CHAPTER III HIRIG PROCESS FOR UNIFORMED POSITIONS - INITIAL

STEPS...................................................................................................................................9

CHAPTER IV GENERAL HIRIG PROCESS FOR UNIFORMED

POSITIONS

NON-INTERVIEWED POSITIONS ................................................................................11

A. Applicability . ........................................................................ ....... .............. 11

B. Process .......................................................................................................11

CHAPTER V GENERAL HIRING PROCESS FOR UNIFORMED POSITIONS REQUIRING AN INTERVIEW .......................................................................................13

A. Applicability .............................................................................................. 13

B. Process .......................................................................................................13

CHAPTER VI GENERAL HIRING PROCESS ~ SENIOR MANAGERS .....................16 CHAPTER VII EXEMPT POSITION HIRING PROCESS ............................................17

CHAPTER VIII ACTING UP ..........................................................................................18

CHAPTER IX COMPLIANCE AND GOVERNANCE..................................................

19

A. Complaints.................................................................................................19

B. Escalations Procedure.... ........ .......... ........... ........... ................................. ...19

C. Reviews and Audits of

Hiring Data...........................................................21

Exhibit C

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 2 of 39 PageID #:24145

D. IGO Hiring Oversight Monitoring and IGO Investigation of

Hiring

Processes.................................................................................................... 22

""

E. Reporting Requirements. ............................ ..... ........ ........................... .........22

CHAPTER XII APPLICABILITY TO OTHER EMPLOYMENT ACTIONS NOT

DETAILE?IN THIS.

HIRIG

PLAN...........................................

...................................24

A. Assignments........... .................... .......................... .......................................24

B. Terminations................................................................................................24

C. Layoff

Lists......................................................

..........................................24

D. Reinstatement............................................................................................ 24

E. Duty Disability...........................................................................................24

F. Transfers ....................................................................................................24

G. Demotion ...................................................................................................24

Ii:. Reclassifications ......... .............................. .................................................24

i. Promotions and Career Progressions .............;...........................................24

J. Reasonable Accommodations....................................................................24

K. Return of Seasonal Employees ..................................................................24

1. Approved City Training Programs. ...... .................. .... ....... ........................ 24

M. City Affirmative Action

Plans....... .. ........... ............................ .......... ......... .24

N. Veterans Preference................................................................................... 24

O. Line of

Duty Preference.............................................................................24

P. Emergency Appointments............................................. ............................24

Q. Settlements, Awards, Judgments, and Decisions.......................................24

2

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 3 of 39 PageID #:24146

CHAPTER

I

GOALS AND PRINCIPLES

The City of Chicago is committed to hiring practices that:

? Base employee selecti?non a Candidate's knowledge, skils and ability to perform effectively onthejob;

? Provide

equal employnent opportunity to all qualified Applicants;

?

Prohibit the entry of Political Reasons or Factors

and other Improper considerations into

any stage of

the selection and hiring processes for Covered

Positions;

? Provide the Hiring Authority with maximum lawful discretion in making selection

decisions; and

? Create a transparent hiring system that minimizes the abilty to manipulate employment

decisions.

This CPD Hiring Plan for Unifonned Positions ("Hiring Plan") was developed by the City of

Chicago as required under section LF. of

the Settlement Order and Accord in case number 69 C.

2145 captioned Shakman et al. v. City a/Chicago, et al., before Judge Wayne R. Andersen in the

United States District Court for the Northern District of Illinois ("the Accord").

This CFD.Hiring Plan

sets fort the

principles

which wil..govem hiring for Covered, Uniformed

Positions in the Chicago to Candidates who CFD Hiring Plan applies to

Fire

Deparment

("CFD"). The

principles

presented

here apply equally

are external or internaljoh Applicants and

Candidates for promotion. This

Covered, Uniformed

Positions withn the CFD. All other Positions

in CPD shall be hired under the. applicable

provisions

of the City of Chicago Hiring Plan.

Violations of this Hiring Plan may result in disciplinar action, up to and including discharge and ineligibility for future hire.

A. Organization of this CFD HiringlJan

This CFD Hiring Plan is not an exhaustive document and cannot contemplate every variation that could occur in hiring. This CPD Hiring Plan is intended to provide a framework for CFD hiring

for Uniformed Positions that will survive changes in collective bargaining agreements,

technology, management practice and law. The principles of this CFD Hiring Plan should be

constiued broadly.

The City may modify this CFD Hiring Plan so long as the modifications are not contrar to

applicable law. Prior to the effective

date. of any modification of this CFD Hiring Plan, the

Commissioner of the Deparment of Human Resources ("DHR") shall give thirty (30) days'

public notice in one or more newspapers of

general circulation. Such public notice shall include

information concerning where the rules may be reviewed and where comments

may be directed.

The City will also post on its publicly available internet site any modifications to this CFD

Hiring Plan.

3

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 4 of 39 PageID #:24147

In addition, prior to sunset of the Accord, thirt (30) days' advance written notice of any modification of this CFD Hiring Plan shall be given to the Shakman Plaintiffs and the court-

appointed Monitor. The Shakman Plaintiffs and Monitor may comment on the modifications and

make wrtten

objections. Impasses shall be resolved as provided in Section n.D of

the Accord.

B. Definitions

Capitalized terms not herein otherwise defined shall have the definitions set forth in Chapter I of the City of Chicago Hiring Plan.

Eligibilty List - An Eligibilty List is a list of Candidates who have met the requirements for a Position and are considered eligible for hire.

Uniformed Position - A Uniformed Position is any Position that is included in CFD's

Unifonned Service as defined by the City of Chicago Municipal Code section 2-36-020

(Membership ofthc Uniformed Service).

C. Department ofHuinan Resources

This CFD Hiring Plan depends on a robust DHR which shall act as the gatekeeper to the City's processes governing actions covered by this CFD Hiring Plan and Other Employment Actions. Although the responsibilty for hiring decisions rests with CPD, DHR's Employment Services

Division ("Employment Services") shall DHR, in conjunction with CFD and outside

existing Classes todeterrnine minimum

of Class Specifications.

be responsible for facilitating consultants, .as needed, shall

qualifications, testing requirements, and

City hiring. In addition,

periodically

analyze

appropriateness

The DHR Commissioner has the authority to act on recommendations made by IGO Hiring Oversight or on his or her own intiative to impose remedial actions as they relate to a hiring sequence, which can include, but are not limited to the following: suspending a hiring sequence,

terminating the hiring sequence and/or ordering that the hiring sequence be restared. Also, DHR Recruiters and Analysts have the authority to suspend a requisition at any point in the hirng

process pursuant to the Escalation procedures detailed in Chapter ix. Other Employment

Actions, however, remain under the authority and responsibility of the Fire Commissioner.

In implementing this CFD Hiring Plan, the City shall also ensure that all Applicants have equal employment opportunities and shall use all resources at its disposal to fulfill its commitment to

diversity as an equal employment

opportunity employer. In furtherance of this goal, DHR shall

fie

quarterly reports with the

City Council Committee on Budget and Governent Operations

identifying

the race, ethnicity and gender of the City's hires during the quarter and the current

workforce. Nothing in this paragraph

Hiring Plan.

authorizes

deviations from the provisions of this CFD

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 5 of 39 PageID #:24148

D. Fire Commissioner

The Fire Conunissioner retains the powers and duties granted to him by section 2-36-040 of the Municipal Code of the City of Chicago, which includes having the management and control of

all matters and things pertning to the fire deparment and of all of the persons employed

therein, subject to any applicable restrictions set fort in state law, the City's Municipal Code,

applicable collective bargaining agreements ("CBAs"), the City of

CFD Hiring Plan.

Chicago Hiring Plan, and this

E. Office of the Inspector General

The City's Offce of the Inspector General ("IGO") shall be responsible for overseeing,

monitoring and auditing City hiring. The IGO has established a Hiring Oversight Section ("IGO

Hiring Oversight") which shall oversee this CFD Hiring

system as outlined in Chapter IX.

Plan's Compliance and Governance

5

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 6 of 39 PageID #:24149

EMPLOYEEDUTY TO REPORT, TRANSPARENCY

CHAPTERU

GOVERNING RULES

OF CITY HIRING, AND

A. Employee Duty to Report

Any City employee who knows or should know that a Hiring Manager, Hiring Authority, or other City employee may have allowed Political Reasons or Factors or other Improper considerations to influence any term or aspect of employment shall report the incident to IGO Hiring Oversight directly and without delay. Any employee who knowingly fails to report such a potential violation to IGO Hiring Oversight may be subjected to discipline, up to and including termination.

B. Tnmsparencv of City Hiring

1. DHR

In order to promote transparency, DHR shall post quarterly reports on the City's website detailing: (l) the total number of hires/promotions for all Covered Positions; (2) the department

where the hire(s) occurred; and (3) the ward where the hired/promoted employee(s) reside(s).

DHR shall also post the following information on the City's publicly available website for the public to review:

a. The Class Specifications for each Class, including the minimum qualifications.

b. A list of all Classes for which interviews are not required prior to hire.

c. A list

of all Classes for which interviews are required prior to hire.

d. A list of all Classes for which testing is required prior to hire.

e. A list of all Classes that may be filled using the Senior Manager Hiring Process.

f. A list of all Classes that may be filled using the Exempt Position Hiring Process.

g. All of the City's policies governing actions covered by this CFD Hiring Plan and

Other Employment Actions.

This information shall be updated

on a quarterly basis.

2. IGO Hiring Oversight

6

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 7 of 39 PageID #:24150

IGO Hiring Oversight shall postthe following on its website, which shall be linked to the City's

website, and wil be made available .for the public to review:

a. Quarerly reports as detailed in Chapter ix.

b. The Use of

Non-City Employees to Perform Services for the City Policy.

c. The Acting Up Policy.

C. Rules Governing All Hires Made Pursuant to the Hiring Process for

Uniformed Positions

1. Contacts by CFD. CFD employees shall not contact DHR to lobby for or advocate on

behalf of actual or potential Applicants or Bidders for Covered Positions, nor may CFD

request that specific individuals be added to

any referral or Eligibilty List except as

pennitted in this CFD Hiring Plan. CFD may contact DHR to inquire about the status of

selected Candidates. Any DHR

employee

receiving

a contact violating

this section shall

report it to the DHR Commissioner and 1GO Hiring Oversight within forty-eight (48)

hours.

2. NoIl:lolitical and Impartial Actions. For actions covered under this CFD Hiring Plan and Other Employment Actions concerning all Covered Positons, Political Reasons or Factors or other considerations otherwise prohibited by law or the City's Personnel Rules may not be considered. No CBA or other agreement shall provide otherwise.

3. RecommendatiQns_from Ele?Jed .fId Appointed Officials. Nothing in this CFD Hiring

Plan shall limit the right of any citizen, including elected officials, to make

recommendations not based on Political Reasons or Factors or other Improper

considerations to personnel involved in making employment decisions on behalf of the City. In the case of hiring for Covered Positions, recommendations from public offce

holders or political pary officials

that are based on their personal knowledge of the

person's work experience, skil or other job-related qualifications are permitted and may

be considered, to the extent that the department considers any recommendations for a

paricular Position.

4. Reporting of Contacts by Elected and .

AnvQlp.Je?l

Qffi?ials. All contacts, whether in

person, in writing, by telephone, by facsimile, bye-mail, or any other means from any

elected or appointed offcial of any political party or any agent acting on behalf of an

elected or appointed official, political pary, or political organization, attempting to affect

any hiring for any Covered Position or Other Employment Actions shall be reported to

IGO Hiring Oversight within 48 hours. IGO Hiring Oversight shall maintain a fie

documenting all such contacts.

5. IntemalCandidates Attendance

and Disciplinar Policy. The City shall require internal

Candidates to meet certain attendance and.discipl?nary criteria at the time of selection, to

. the extent such a requirement does not violate the terms of any applicable CBA. The

7

Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 8 of 39 PageID #:24151

City must apply any such attendance and disciplinar criteria unformly. The City shall

post its attendance and

disciplinar policy on the City's website. The City may modify

such. attendance and disciplinar criteria

as . uecessaras long. as

uniformly and

are posted

on the City's website. iran internal Candidate is passed

such

criteria

selectionhased solely on...the..application of .

the

attendance . .and.. disciplinar

are applied

over for criteria

referred to above, such Candidate shall remain in the Pre~Qualified pool,

and may be

considered for later vacancies if the Candidate then meets the attendance and disciplinary

criteria.

6. Consistencv of Interyiewers. The same individuals should interview all Candidates for any Position filled under Chapters V and VI of this Plan. If an interviewer must change

during the hiring process, the hiring department must provide advance notification to DHR, which shall forward the information to IGO Hiring Oversight

7. Advance Noti?~t.9f Hiring Activitv to IGO Hiring Oversight. To ?icilitate IGO Hiring Oversight's monitoring of hiring processes, CFD shall provide the scheduled time and

locations of Intake Meetings,

examinations, tests, non-Senior Manager interviews,

Consensus Meetings,

and

Performance

Selection Board Meetings to 100 Hiring

Oversight at least seven (7) calendar days in advance of the activity. CFD shall provide

100 Hiring Oversight four (4) calendar days' notice for all Senior Manager intake

meetings

and interviews.

8. Notifcations to the Monitor. Until termination of the Accord, IGO Hiring Oversight

shall promptly forward all notifications and other information it receives pursuant to this CFD Hiring Plan to the Shakman Monitor.

8

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download